Minutes of the Regular meeting of the Council of the City of Abbotsford held October 3, 2005, at 4:04 p.m. in the Matsqui Centennial Auditorium

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1 OUOJ~jl 2005, at 4:04 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor M. Reeves; Councillors B. Beck (part), E. Fast, S. Gibson, M. Gill, L. Harris, G. Peary and P. Ross Staff Present: City Manager - G. Guthrie; Director, Administration and Corporate Planning - T. Strong; Director, Corporate Services - D. Bottrill; Director, Engineering - 1. Gordon; Director, Development Services - G. Acheson; and Committee Secretary - R. Brar Staff Present for a Portion of the Meeting: Director, Parks, Recreation and Culture - M. Taylor; Manager, Recreational Services - E. Ayers; Manager, Bylaws and Animal Control- G. Ferguson; Manager Building and Real Estate Services - K. Nielsen; Public Safety Inspections Coordinator - R. Clemons; Manager, Financial Services - 1. Lewis; Budget Analyst - R. Millard; Budget Manager - K. Sinclair; Manager, Community Sustainability - P. Andzans; Social Planner - 1. Newnham; Economic Development Manager - 1. Teichroeb; Assistant Fire Chief-Fire Prevention - M. Helmer; Chief Constable - 1. Mackenzie; Deputy Chief - R. Lucy; Finance and Budget Manager - S. BursilI; and Manager Library Services - A. Mathieu Media Present: Abbotsford News and Shaw Communications Inc. Public Present: 7 1. CALL TO ORDER Mayor Reeves called the meeting to order at 4:04 p.m. 2. ADOPTION OF MINUTES.1 Minutes ofthe Regular meeting - September 19,2005 Moved by Councillor Gill, seconded by Councillor Ross, that the minutes of the Regular meeting of Council, held September 19, 2005, be adopted. R CARRIED.

2 2005, at 4:04 p.m. in the Matsgui Centennial Auditorium Page 2 3. DELEGATIONS.1 P. Steyn, School of Social Work and Human Services, University College of the Fraser Valley - Elders of Abbotsford ( ) Moved by Councillor Peary, seconded by Councillor Gibson, that the delegation of P. Steyn, School of Social Work and Human Services, University College of the Fraser Valley, presenting information regarding its research project on "Elders of Abbotsford", be received. R CARRIED..2 K. Hebert and J. Vissers, Smart Car's 110 MPG Tour- Presentation ( ) Moved by Councillor Fast, seconded by Councillor Harris, that the delegation of K. Hebert and J. Vissers, Smart Car's 110 MPG Tour, thanking Council for its support, and presenting gifts received from other cities, be received. R CARRIED.

3 2005, at 4:04 p.m. in the Matsqui Centennial Auditorium Page 3 4. BUSINESS OUT OF MINUTES.1 Maclure Road Holdings Ltd., Maclure Road; Amendment No. 1 to Development Permit No 1413 ( D05-039) An opportunity for public comment was provided. There were no comments or questions. Moved by Councillor Harris, seconded by Councillor Fast, that Report No. DEV dated September 16, 2005, be received from the Senior Planner, and: (1) amendment No. 1 to Development Permit No for the Maclure Road Holdings Ltd., property, located at Maclure Road, to allow a self storage building with one accessory residence, to reduce parking spaces from 68 to 12 and to permit the exterior storage of recreational vehicles be approved for issuance, subject to: (a) provision of a $45, landscaping letter of credit; and (b) payment of a $1, landscaping inspection fee; and (2) the Mayor and Director, Administration and Corporate Planning be authorized to execute all documentation relating this matter. R CARRIED..2 Fireworks Strategy for Halloween and Diwali ( ) Moved by Councillor Harris, seconded by Councillor Gibson, that the verbal presentation by the Assistant Fire Chief, Fire Prevention, of a fireworks strategy for Halloween and Diwali, be received. R CARRIED Financial Plan ( ) The presentation by the Director of Corporate Services regarding the Financial Plan, was referred to later in the meeting.

4 2005, at 4:04 p.m. in the Matsgui Centennial Auditorium Page 4 5. CONSENT AGENDA 5.1 BYLAWS TO BE ADOPTED Moved by Councillor Gill, seconded by Councillor Harris, that the following bylaws be adopted:.1 Bylaw No , cited as "Abbotsford Zoning Bylaw, 1996, Amendment Bylaw No. 399";.2 Bylaw No , cited as "Abbotsford Zoning Bylaw, 1996, Amendment Bylaw No. 401";.3 Bylaw No , cited as "Land Use Contract No. 177, Amendment Bylaw, 2005";.4 Bylaw No , cited as "Controlled Substance Property Bylaw, 2004, Amendment Bylaw No.1, 2005"; and.5 Bylaw No , cited as "Municipal Ticket Information Bylaw, 2003, Amendment Bylaw No.5, 2005". R CARRlED. 5.2 MINUTES AND CORRESPONDENCE Moved by Councillor Ross, seconded by Councillor Gill, that the following minutes and correspondence be received:.1 minutes of the Abbotsford Police Board meeting held June 21,2005;.2 minutes of the Fraser Valley Regional District Board of Directors meeting held July 26,2005;.3 minutes of the Fraser Valley Regional Hospital District Board of Directors meeting held June 28, 2005;

5 2005, at 4:04 p.m. in the Matsgui Centennial Auditorium Page 5.4 correspondence dated September 12, 2005, from the Canadian Cancer Society regarding the City's support of In Motion in Abbotsford schools; 5 Commendation Plaque from the Canadian Red Cross, thanking the City for its support of tsunami relief;.6 correspondence dated September 16, 2005, from Fisheries and Oceans, commending the City on its planning efforts on the new Official Community Plan;.7 Imperial Oil Review;.8 correspondence dated September 1, 2005, from the Association of BC Forest Professionals, enclosing a complimentary copy of Forum magazine;.9 correspondence dated September 13, 2005, from British Columbia Achievement Foundation, seeking nominations for the British Columbia Community Achievement Awards;.10 correspondence dated September 20, 2005, from the District of Mission, regarding its Mission Arts Alive Tour 2005;.11 correspondence dated September 13, 2005, from the District of North Vancouver, seeking support of its resolution on CN Rail storage and transport of hazardous materials;.12 correspondence dated September 14, 2005, from the Village of Midway, seeking support for its resolution on tax deduction compensation for trained, unpaid emergency services personnel;.13 correspondence dated September 22, 2005, from the City of North Vancouver, seeking support of its resolution on North Shore Seniors' Housing; and

6 O U 'J OJ r 0,! J do 2005, at 4:04 p.m. in the Matsqui Centennial Auditorium Page 6.14 correspondence dated September 14, 2005, from the Fraser Health Authority, enclosing its Annual Report. R CARRIED. Regarding item , correspondence from District of North Vancouver, it was 6. COMMITTEES Moved by Councillor Peary, seconded by Councillor Gill, that a letter be sent to Canadian National Rail regarding storage and transport of hazardous materials, with a copy to Union of British Columbia Municipalities and the District of North Vancouver. R CARRIED..1 Economic Development Commission - June 16,2005 Moved by Councillor Peary, seconded by Councillor Ross, that the minutes of the Economic Development Commission meeting held June 16, 2005, and its recommendation, be approved. R CARRIED..2 Parks, Recreation and Culture Commission - July 26, 2005 Moved by Councillor Harris, seconded by Councillor Gill, that the minutes of the Parks, Recreation and Culture Commission meetings held July 26,2005, be approved. R CARRIED.

7 OVOJ~J7 2005, at 4:04 p.m. in the Matsgui Centennial Auditorium Page 7 7. BYLAWS Bylaw No , "Whatcom Road Expropriation Bylaw, 2005" - Amendment Moved by Councillor Peary, seconded by Councillor Gibson, that Report No. ADM dated September 28, 2005, be received from the Property Consultant, Building and Real Estate Services, and: (1) Bylaw No , cited as "Whatcom Road Expropriation Bylaw", be amended to correct the legal survey plans for the road dedication and temporary construction workspace; and (2) the Mayor and Director, Administration and Corporate Planning be authorized to execute all documentation relating this matter. R CARRIED. Moved by Councillor Fast, seconded by Councillor Gill, that Bylaw No , cited as "Whatcom Road Expropriation Bylaw, 2005", be introduced and read a first, second and third time. R CARRIED..2 Bylaw No , "Tax Exemption Bylaw No.1, 2006" Moved by Councillor Ross, seconded by Councillor Fast, that Bylaw No , cited as "Tax Exemption Bylaw No.1, 2006", be introduced and read a first, second and third time. R CARRIED..3 Bylaw No , "Tax Exemption Bylaw No.2, 2006" Moved by Councillor Peary, seconded by Councillor Ross, that Bylaw No , cited as "Tax Exemption Bylaw No.2, 2006", be introduced and read a first, second and third time. R CARRIED.

8 OD05D8 2005, at 4:04 p.m. in the Matsgui Centennial Auditorium Page 8.4 Bylaw No , "Abbotsford Downtown Revitalization Tax Exemption Bylaw 2005, Amendment Bylaw No. 1, 2005" Moved by Councillor Gill, seconded by Councillor Harris, that Bylaw No , cited as "Abbotsford Downtown Revitalization Tax Exemption Bylaw 2005, Amendment Bylaw No.1, 2005", be introduced and read a first, second and third time. R CARRIED. Councillor Beck joined the meeting at 4:33 p.m. 8. NEW BUSINESS Financial Plan ) The Director of Corporate Services discussed the Financial Plan, including fees-for-service, grants-in-aid request, library services, and capital plan options. The financial impact of moving forward with the Capital Legacy Plan was also discussed. There were no comments from the public regarding the Financial Plan. Moved by Councillor Beck, seconded by Councillor Harris, that the 2006 budget for the Public Safety Inspection Team be approved based on full cost recovery. R CARRIED. Moved by Councillor Beck, seconded by Councillor Peary, that the presentation regarding Financial Plan by the Director, Corporate Services, be received. R CARRIED..2 Insurance Corporation of British Columbia Community Crash Reduction Challenge ( ) Councillor Harris encouraged individuals to participate in the Community Crash Reduction Challenge from October 1-31, 2005, so the City of Abbotsford could win the challenge against Langley, Chilliwack and Mission by reducing the number of crashes.

9 2005, at 4:04 p.m. in the Matsqui Centennial Auditorium Page 9.3 Announcement Councillor Peary announced he will take a leave of absence for the month of October, and donate his Council remuneration for the period to the Salvation Army. 9. ADJOURNMENT Moved by Councillor Beck, seconded by Councillor Fast, that the October 3, 2005, Regular Council meeting be adjourned (6:11 p.m.) CARRIED. OtJU599 Certified Correct: Director of Administratio Corporate Planning