Council Present: Mayor G. Ferguson; and Councillors B. Beck, C. Caldwell, M. Gill, L. Harris, D. Loewen, P. Ross, and J. Smith

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1 held July 7,2008, at 2:05 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor G. Ferguson; and Councillors B. Beck, C. Caldwell, M. Gill, L. Harris, D. Loewen, P. Ross, and J. Smith Staff Present: City Manager - F. Pizzuto; Acting Director, Administration and Corporate Planning - B. Flitton; Acting Director, Corporate Services - J. Lewis Director, Engineering - J. Gordon; Director, Development Services - G. Acheson; Director, Parks, Recreation and Culture - M. Taylor; Fire Chief - D. Beer; Manager Engineering Services - E. Riou; Senior Planner - M. Thornton; Senior Planner - C. Johannsen; Planning Technician - A. Rossa; Planner - C. Enns; Property Consultant P. McKenzie; and Legislative Services Clerk - M. Landers Staff Present for a Portion of the Meeting: Economic Development Manager - J. Teichroeb; Manager, Bylaw and Animal Control - G. Ferguson; Manager, Public Safety Inspection Division - T. Short; Manager, Water and Solid Waste Engineering - T. Kyle; Business Licence Inspector - I. Litt; Fire Prevention Officer - S. Oldroyd; Media Present: Abbotsford News; and Shaw Communications Inc Public Present: 232:. 1. CALL TO ORDER The meeting was called to order at 2:05 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee Meeting - June 23, 2008 Moved by Councillor Gill, seconded by Councillor Smith, that the minutes of the Executive Committee meeting of Council held June 23, 2008, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES.1 Certificate of Recognition from the Government Finance Officers Association of the United States and Canada ( ) Presentation by Mayor Ferguson to the Acting Manager, Financial Services, of a Certificate of Recognition for Budget Preparations from the Government Finance Officers Association of the United States and Canada.

2 held July 7, 2008, at 2:05 p.m. in the Matsqui Centennial Auditorium Page 2.2 Section 57 Notices ( ) An opportunity for owner input was provided. There were no comments or questions. 4. DELEGATIONS Moved by Councillor Smith, seconded by Councillor Beck, that Report No. ADM dated July 7, 2008, be received from the Manager, Public Safety Inspection Division; and (1) the Corporate Officer be directed to file a notice in the Land Title Office against the title of the following properties, in accordance with Section 57 of the Community Charter: H. V. Nguyen, 2041 McMillan Road; and K. Phaysith and S. P. Southinavong, Old Yale Road; (2) the Corporate Officer be authorized to file a cancellation notice in accordance with Section 58 of the Community Charter, for the properties: H. V. Nguyen, 2041 McMillan Road; and K. Phaysith and S. P. Southinavong, Old Yale Road; when the conditions that gave rise to the filing of the notice under Section 57(3) are rectified, including receipt of written evidence from the property owner/agent of the following: (a) the required remedial action to the property complies with all applicable legislation; and (b) obtaining all other necessary approvals and permits on such terms as they may be issued, including but not limited to a final inspection by the City's Building Inspector and certification from a professional cleaner registered with the Canadian Registration Board of Occupational Hygienists or American Board of Industrial Hygienists; and (3) the Mayor and Corporate Officer, be authorized to execute all documents related to this matter. E CARRIED..1 Appeal of Supportive Recovery Use Applications ( ) Moved by Councillor Smith, seconded by Councillor Gill, that the delegation of Richard Korkowski, Joshua House; requesting that its application for Supportive Recovery Use be reconsidered, be deferred to full Council. E CARRIED. Moved by Councillor Smith, seconded by Councillor Gill, that the delegation of Christian Roux, Stepinstone Recovery requesting that its application for Supportive Recovery Use be reconsidered, regarding changing the approved location from 2268 Clearbrook Road to Melmar Avenue, be deferred to full Council. E CARRIED.

3 held July 7, 2008, at 2:05 p.m. in the Matsqui Centennial Auditorium Page 3 Moved by Councillor Beck, seconded by Councillor Loewen, that the delegation of Barbara Hall, 2467 Lilac Crescent, requesting that her application for Supportive Recovery Use be reconsidered, be referred back to staff regarding a request to relocate the operation at 2466 Lilac Crescent to another area of the City. E CARRIED. Moved by Councillor Beck, seconded by Councillor Loewen, that Report No. DEV , dated July 2, 2008, from the Senior Planner, Social Planning Technician and Social Planning Consultant, regarding the appeal of Supportive Recovery Use Applications SV07-004, SV and SV and SV , be received; E CARRIED.. 2 Bogden Albu, on behalf of Walter Scott, BC Ltd., Proposed Bus Terminal, South Fraser Way and Clearbrook Road ( ) Moved by Councillor Smith, seconded by Councillor Harris, that the delegation of Bogden Albu, on behalf of Walter Scott, BC Ltd., regarding the proposed transit exchange at the southwest corner of South Fraser Way and Clearbrook Road, and Noelle Millard, Canadian Diabetes Association, on the impact that it will have on their organizations, be received. E CARRIED. Moved by Councillor Smith, seconded by Councillor Harris, that Report No. ENG , dated June 26, 2008, from the Manager, Engineering Services, regarding the Clearbrook Transit Exchange, be received. E CARRIED.

4 held July at 2:05 p.m. in the Matsqui Centennial Auditorium Page 4 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 M. De Cotiis, I. De Cotiis, and M. De Cotiis, 2263 and 2273 McKenzie Road Rezoning and DVP ( /R08-002) ( / ) Moved by Councillor Beck, seconded by Councillor Gill, that Report No. DEV dated July 2, 2008, be received from the Planner, and: (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1196, to rezone the property covered under application /R to RM60 Zone, when lot consolidation, demolition, road dedication and issues of funding for development items not budgeted by the City are resolved; (2) a Development Variance Permit for the M. De Cotiis, I. De Cotiis, and M. De Cotiis properties, located at 2263 and 2273 McKenzie Road, to allow a 48 unit townhouse development as, detailed in Report No. DEV , be approved in principle, and a permit be prepared for an upcoming Council Hearing; and (3) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED..2 J. K. Bath Townshipline Road; ALC ( /A08-007) Moved by Councillor Smith, seconded by Councillor Beck, that Report No. DEV , dated July 2, 2008, be received, from the Planner, and (1) the Agricultural Land Commission application for the J. K. Bath, property, located at Townshipline Road, be forwarded to the Agricultural Land Commission with endorsement; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED. Opposed: Councillor Gill

5 held July 7, 2008, at 2:05 p.m. in the Matsqui Centennial Auditorium Page 5.3 First Capital (South Fraser Gate) Corporation, Inc., (B. Kozak, S. Lachance, D. Segal, and K. Weaver) South Fraser Way; DVP ( ) Moved by Councillor Smith, seconded by Councillor Caldwell, that Report No. DEV , dated June 27, 2008, be received from the Senior Planner; and (1) Development Permit Amendment application with a variance for the First Capital (South Fraser Gate) Corporation, Inc., (B. Kozak, S. Lachance, D. Segal, and K. Weaver) property, located at South Fraser Way, to allow the landscape screen variances, as detailed in Report No. DEV , be approved in principle, and that a permit be prepared for an upcoming Council Hearing; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED..4 C. W. Younie McKenzie Road; Rezoning ( /R08-010) Moved by Councillor Harris, seconded by Councillor Ross, that Report No. DEV , dated June 26, 2008, be received from the Planning Technician; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to rezone the C. W. Younie property, located at 2326 McKenzie Road, to One unit Compact Lot residential Zone (RS5) when: (a) a Section 219 Covenant is registered on title of the proposed RS5 lot to restrict floor space ratio and reduce lot coverage; and (b) issues of funding for items not budgeted by the City are resolved; (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED..5 D. Schellenberg and 3146 Towne Road; ALC ( /A08-006) Moved by Councillor Gill, seconded by Councillor Harris, that Report No. DEV , dated June 26, 2008, be received from the Planning Technician; and (1) the Agricultural Land Commission application for the D. Schellenberg, properties, located at 2812 and 3146 Towne Road be forwarded to the Agricultural Land Commission with endorsement; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED.

6 held July 7,2008, at 2:05 p.m. in the Matsqui Centennial Auditorium Page 6.6 Agricultural Buffering Strategy ( ) Moved by Councillor Gill, seconded by Councillor Harris, that Report No. DEV , dated July 2, 2008, from the Senior Planner, Community Planning, regarding the Agricultural Buffering Strategy, be received; and (1) Council approve-in-principle the draft "A Landscape Buffering Strategy for the Agricultural-Urban Interface"; and (2) Public Consultation Meetings take place before the draft Buffering Strategy is forwarded to the Agricultural Land Commission for review and comments. E CARRIED..7 Industrial Area Plans ( ) Moved by Councillor Beck, seconded by Councillor Caldwell, that Report No. DEV , dated July 2, 2008, from the Senior Planner, Community Planning, regarding the Industrial Area Plans, be received; and staff host a Public Information Meeting regarding the draft Industrial Area plans, prior to preparing an amendment to the Official Community Plan for Council's consideration. E CARRIED..8 Zoning Bylaw Text Amendment ( /R08-018) Moved by Councillor Gill, seconded by Councillor Smith, that Report No. DEV , dated June 25, 2008, from the Senior Planner, regarding a text amendment to the Abbotsford Zoning Bylaw, 1996, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to reduce minimum requirements relating to depth of lots and area of through lots, as described in Report No. DEV ; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter. E CARRIED..9 Board of Variance ( ) Moved by Councillor Caldwell, seconded by Councillor Loewen that Report No. DEV , dated June 23, 2008, from the Director, Development Services, regarding a new Board of Variance Bylaw, be received. E CARRIED.

7 held July 7, 200B, at 2:05 p.m. in the Matsqui Centennial Auditorium Page ADMINISTRATION AND CORPORATE PLANNING.1 Municipal Ticket Information Bylaw and the Bylaw Notice Enforcement Bylaw ( ) Moved by Councillor Gill, seconded by Councillor Caldwell, that Report No. ADM B, dated June 25, 200B, be received from the Manager, Bylaw and Animal Control; and (1) Bylaw No. 17B7-200B, "Municipal Ticket Information Bylaw 2007, Amendment Bylaw No.1"; to proceed for three readings at the next Regular Meeting; (2) Bylaw No B, "Bylaw Notice Enforcement Bylaw, 2007, Amendment Bylaw No.1", to proceed for three readings at the next Regular Meeting; and (3) the Mayor and the Corporate Officer be authorized to execute all documentation relating to this matter. E1B7-200B CARRIED. 5.3 ENGINEERING.1 Garbage and Recyclables Collection Bylaw and Fees and Charges Bylaw ( ) Moved by Councillor Loewen, seconded by Councillor Ross, that Report No. ENG B, dated June 30, 200B, be received, from the Manager, Water and Solid Waste Engineering; and (1) Bylaw No. 17B5-200B, "Garbage and Recyclables Collection Bylaw, 2000, Amendment No.6, 200B", to proceed for three readings at the next Regular Meeting; (2) Bylaw No. 17B9-200B, "Fees and Charges Bylaw, 2006, Amendment Bylaw No. B", to proceed for three readings at the next Regular Meeting; and (3) the Mayor and the Corporate Officer be authorized to execute all documentation relating to this matter. E1BB-200B CARRIED. 6. NEW BUSINESS That a letter of condolence to be sent to the family of Bob Ackles, under the Mayor's signature.

8 held July 7,2008, at 2:05 p.m. in the Matsgui Centennial Auditorium Page 8 7. ADJOURNMENT Moved by Councillor Gill, seconded by Councillor Beck, that the July 7, 2008, Executive Committee meeting of Council, be adjourned (3:43 p.m.). CARRIED. Certified Correct: Mayor 7 City Clerk