THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH. Minutes of the COMMITTEE OF THE WHOLE Meeting Monday, April 23, 2018 Council Chambers

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1 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the COMMITTEE OF THE WHOLE Meeting Monday, Council Chambers PRESENT: ABSENT: Mayor Ryan Windsor Councillors Holman, Jensen, King, Paltiel and Thompson Liz Cornwell, Corporate Officer Brian Barnett, Director of Engineering and Public Works Jarret Matanowistch, Director of Planning & Building Services Chris Vrabel, Fire Chief Councillor Graham 1. CALL TO ORDER The meeting was called to order at 7:02 p.m. The Mayor acknowledged recent tragic events in Toronto and a moment of silence was observed. 2. CLOSED MEETING (if required) No items. 3. APPROVAL OF AGENDA 3.1. Agenda of the Committee of the Whole Meeting MOVED That the agenda of the Committee of the Whole Meeting be approved as circulated with late correspondence items. 4. PRESENTATIONS Page 1 of 11

2 4.1. Saanich Inlet Protection Society (SIPS) Re: May 17, 2018 Roundtable Forum Regarding Saanich Inlet Denis Coupland, Member of Board of Directors, provided an overview of the society, spoke to the roundtable forum to be held May 17, 2018 and responded to questions from the Committee MOVED Main Motion: That Council support the Saanich Inlet Protection Society Roundtable Forum to be held May 17, 2018 and the Society's request of $1,000 for funding of the event MOVED Motion to Refer: That the main motion be referred to staff for input as well as alternatives. DEFEATED Opposed: Councillors Jensen, Paltiel and Thompson Question on Main Motion: That Council support the Saanich Inlet Protection Society Roundtable Forum to be held May 17, 2018 and the Society's request of $1,000 for funding of the event. Opposed Councillors Holman and King MOVED That in future, the Saanich Inlet Protection Society apply for a grant in aid for these type of events. 5. PLANNING & DEVELOPMENT Councillor Thompson assumed the Chair Prosser Road - OCP & LUB Amendment and Development Permit with Variance Report from the Planner dated April 6, Page 2 of 11

3 MOVED That any amendments proposed with regard to 1909 Prosser Road Bylaw Amendments and Development Permit with Variance be considered at the appropriate section and that any amendments be submitted to Council in writing. Opposed: Councillors Holman and King MOVED 1. That Official Community Plan Amendment Bylaw 1944 (1909 Prosser Road) be given First and Second Reading. 2. That Official Community Plan Amendment Bylaw 1944 (1909 Prosser Road) be referred to a Public Hearing MOVED Main Motion: 3. That Zoning Amendment Bylaw No (1909 Prosser Road) be considered for First and Second Reading and be referred to a Public Hearing MOVED That staff and the applicant meet before the public hearing to examine: 1. what would be required scale back proposal in scale to be closer in scale to the surrounding neighbourhood, and what grant funding may be available to assist to achieve this. 2. what would be required to bring forward a similar multi family development application as 1909 Prosser to develop the municipal hall site making use of available grant funding and partnerships with affordable housing/not for profit agencies. 3. that there be a supplemental report prepared by staff to summarize the information in the#1 and #2 motions and this be available at the public hearing MOVED Motion to Sever: That the amendment motion be severed for consideration. Page 3 of 11

4 Opposed: Councillor Jensen MOVED That staff and the applicant meet before the public hearing to examine: 1. what would be required scale back proposal in scale to be closer in scale to the surrounding neighbourhood, and what grant funding may be available to assist to achieve this. DEFEATED Opposed: Mayor Windsor and Councillors Jensen, Paltiel and Thompson MOVED That staff and the applicant meet before the public hearing to examine: 2. what would be required to bring forward a similar multi family development application as 1909 Prosser to develop the municipal hall site making use of available grant funding and partnerships with affordable housing/not for profit agencies. Motion for Objection to Consideration of the Question Opposed: Councillors Holman and King Question on Main Motion: 3. That Zoning Amendment Bylaw No (1909 Prosser Road) be given consideration for First and Second Reading and be referred to a Public Hearing. Opposed: Councillor Holman MOVED Main Motion: 5. That prior to adoption of Bylaws No and 1945 a covenant be registered to secure the following: That the applicant install a solar powered pedestrian cross light at the corner of Wallace Drive and Prosser Road prior to issuance of an Occupancy Permit That the development be constructed to meet or exceed either Energuide 80 or BC Step Code Level 2 Page 4 of 11

5 That the following Transportation Demand Management strategies are implemented o purchasing 10 lifetime car share memberships for the market rental building (confirmation provided prior to issuance of an Occupancy Permit) o purchasing 5 lifetime car share memberships for the affordable rental building (confirmation provided prior to issuance of an Occupancy Permit) o providing informational packages for residents promoting alternative transit options and the local amenities within walking distance, o providing a ride share notice board, and o providing a bike repair/ maintenance area MOVED That the main motion be amended by inserting "that Council add a condition that the proponent include 50 lifetime car share memberships for the market rental housing and keep the 5 as proposed for the affordable rental building" MOVED That the main motion be amended by inserting "that a parking space also be included per the proponents presentation" MOVED That the main motion be amended by inserting "That Greater Victoria Housing Society housing at 1909 Prosser Road be built to step code 3" MOVED That the main motion be amended by inserting "that the proponent be required to provide $10,000 to the strata council to be made available to tenants for the purchase of monthly bus passes or another mechanism if more appropriate" MOVED Page 5 of 11

6 Second That the amendment motion be amended by striking the words "strata council" and replacing with "rental management". Question on Amendment Motion as Amended: That the main motion be amended by inserting "that the proponent be required to provide $10,000 to the rental management to be made available to tenants for the purchase of monthly bus passes or another mechanism if more appropriate". Opposed: Mayor Windsor and Councillor Jensen Question on Main Motion as Amended: That prior to adoption of Bylaws No and 1945 a covenant be registered to secure the following: That the applicant install a solar powered pedestrian cross light at the corner of Wallace Drive and Prosser Road prior to issuance of an Occupancy Permit That the development be constructed to meet or exceed either Energuide 80 or BC Step Code Level 2 and that the GVHS housing at 1909 Prosser Road be built to step code 3 That the following Transportation Demand Management strategies are implemented: o purchasing 50 lifetime car share memberships for the market rental building (confirmation provided prior to issuance of an Occupancy Permit) o purchasing 5 lifetime car share memberships for the affordable rental building (confirmation provided prior to issuance of an Occupancy Permit o providing informational packages for residents promoting alternative transit options and the local amenities within walking distance o provide a parking space for a car share service provider o providing a ride share notice board, and o providing a bike repair/ maintenance area. o require the proponent to provide $10,000 to the rental management to be made available to tenants for purchase of monthly bus passes or another mechanism if more appropriate Page 6 of 11

7 MOVED 6. That following receipt of public input, Council consider issuing Development Permit /17 for 1909 Prosser Road. Opposed: Councillor Holman Benvenuto Ave, Development Permit and Non-Farm Use in the ALR Report from the Planner dated April 18, The Chair invited the applicant to speak. Keith Barbon, spoke to the application and responded to questions from the Committee MOVED Main Motion: That the Committee of the Whole recommend to Council to forward the nonfarm use application /18 for 1461 Benvenuto Avenue to the Agricultural Land Commission for their consideration MOVED That the main motion be amended by inserting "that the applicant be required to have the food truck operator offer food items that are sourced locally from regional farms with a sign permitting same, and any local farm/attraction/events be in keeping with the tourist commercial related zoning; and further that staff provide guidance on how to require this of the applicant MOVED That the amendment be amended by striking the word "required" and replacing with "encouraged". Opposed: Councillors Jensen and Paltiel MOVED Page 7 of 11

8 That the amendment be amended by striking "and further that staff provide guidance on how to require this of the applicant". Opposed: Councillor Jensen Question on Main Motion as Amended: That the Committee of the Whole recommend to Council to forward the nonfarm use application /18 for 1461 Benvenuto Avenue to the Agricultural Land Commission for their consideration. That the applicant be encouraged to have the food truck operator offer food items that are sourced locally from regional farms with a sign permitting same, and any local farm/attraction/events be in keeping with the tourist commercial related zoning. Opposed: Councillors Jensen and Paltiel MOVED That the Committee of the Whole recommend to Council, that following public input Development Permit with Variance /17 for 1461 Benvenuto Avenue be approved, subject to the proposal receiving approval from the Agricultural Land Commission for the non-farm use. The meeting recessed at 9:26 p.m. and reconvened at 9:30 p.m. 6. COMMUNITY, PROTECTIVE SERVICES & FACILITIES Councillor Holman assumed the Chair District of Central Saanich Business Continuity Plan Report from the Fire Chief dated April 12, MOVED That Committee of the Whole recommend that Council adopt the District of Central Saanich 2018 Business Continuity Plan. Page 8 of 11

9 6.2. Minutes of the April 12, 2018 Economic Development Advisory Committee Meeting MOVED That the Economic Development Advisory Committee request for an opportunity to make a presentation to Council regarding the Brentwood Business Walk Report at an upcoming meeting MOVED That the Economic Development Advisory Committee discuss and report to Council how the business walks will incorporate discussions regarding business issues related to environmental sustainability and First Nations. DEFEATED Opposed: Mayor Windsor and Councillors Jensen, Paltiel and Thompson 7. WATER & WASTE MANAGEMENT Councillor King assumed the Chair Peninsula Streams Stormwater Monitoring Ian Bruce, Executive Director of Peninsula Streams Society, provided an update on stormwater monitoring in the Saanich Peninsula. Report from the Director of Engineering and Public Works dated April 15, MOVED That the district ask the CRD to move forward their timelines to begin the bylaw education and enforcement sooner than then third quarter of DEFEATED Opposed: Councillors Jensen, Paltiel and Thompson 7.2. Maber Flats Update The Mayor declared a conflict of interest due to his property being in the Maber Flats flood area. He left the meeting at 10:15 p.m. Page 9 of 11

10 Report from the Director of Engineering and Public Works dated April 15, MOVED That staff be requested to enhance the Maber Flats update report dated April 15, 2018 before coming back to Council to include additional input from ecological and soil experts with specific reference to impact, if any, to the peat soils within the districts property. DEFEATED Opposed: Councillors Jensen, Paltiel and Thompson Mayor Windsor returned to the meeting at 10:30 p.m Minutes of the April 4, 2018 Brentwood Bay Open Moorage Advisory Committee Meeting MOVED That prior to any further outreach by the Brentwood Bay Open Moorage Advisory Committee, that the Committee seek guidance from Council. 8. PARKS & RECREATION Councillor Paltiel assumed the Chair Memorial Cenotaph Councillor Thompson declared a conflict of interest and stated that he helped organize the Brentwood festival and market vendors. He left the meeting at 10:44 p.m. Report from the Director of Engineering and Public Works dated April 15, The Chair invited letter writers to speak. Ginny Alger, from Brentwood Bay Community Association (BBCA), stated that she was pleased to hear of more changes coming to the Cenotaph design. Page 10 of 11

11 Robyn Ross, Lucille Drive, from the (BBCA), stated that the cenotaph design should mirror the Brentwood performance stage. The Mayor left the meeting at 10:57 p.m. On question regarding the receipt of a letter and how to bring the letter forward, the Director of Engineering and Public Works stated that he would receive and respond to the letter. 9. PUBLIC WORKS & TRANSPORTATION No items. 10. ADMINISTRATION & FINANCE No items. 11. NEW BUSINESS No items. 12. ADJOURNMENT On motion the meeting adjourned at 10:58 p.m. Liz Cornwell, Corporate Officer Ryan Windsor, Mayor Page 11 of 11