Council Present: Mayor H. Braun; and Councillors L. Barkman; S. Blue; K. Chahal; B. Falk; M. Gill; D. Loewen; P. Ross; and R.

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1 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor H. Braun; and Councillors L. Barkman; S. Blue; K. Chahal; B. Falk; M. Gill; D. Loewen; P. Ross; and R. Siemens Staff Present: City Manager G. Murray; Deputy City Manager J. Rudolph; Director, Legislative Services/City Clerk B. Flitton; General Manager, Engineering and Regional Utilities J. Gordon; General Manager, Parks, Recreation and Culture H. Enns; Fire Chief D. Beer; Director, Development Planning D. Braun; Deputy City Clerk K. Karn; and Information and Privacy Coordinator T. Ketola Staff Present for a Portion of the Meeting: General Manager, Planning and Development Services S. Bertelsen; Director, Finance L. Pleadwell; Assistant Director, Finance R. Millard; Director, Park Services J. Arden; Manager, Solid Waste Engineering B. Azevedo; and Manager, Bylaw Services M. Laljee Media Present: Abbotsford News; and Shaw Communications Inc. Public Present: CALL TO ORDER The meeting was called to order at 3:00 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee meeting held December 15, 2014 Moved by Councillor Gill, seconded by Councillor Blue, that the minutes of the Executive Committee meeting held December 15, 2014, be adopted. E CARRIED. 3. DELEGATIONS.1 Literacy Matters Abbotsford Moved by Councillor Chahal, seconded by Councillor Ross, that the delegation of Sharon Crowley, Literacy Outreach Coordinator, Literacy Matters Abbotsford, and background information and Powerpoint presentation regarding the need for an Adult Learning Centre, as well as the upcoming 3 rd Annual Community Reading Challenge, be received for information. E CARRIED.

2 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Page 2 4. BUSINESS OUT OF MINUTES None. 5. REPORTS 5.1 CORPORATE SERVICES.1 Cost Savings from a GST/HST Review ( ) (COR ) Moved by Councillor Loewen, seconded by Councillor Barkman, that Report No. COR , from the Assistant Director, Finance, regarding cost savings from a GST/HST review, be received for information. E CARRIED..2 Council Procedure Bylaw ( ) (COR ) Moved by Councillor Ross, seconded by Councillor Blue, that Bylaw No , Council Procedure Bylaw, 2015, proceed for three readings at the next Regular meeting of Council; and the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED..3 Council Committee Protocol Policy ( ) (COR ) Moved by Councillor Gill, seconded by Councillor Falk, that Council Committee Protocol Policy No , as amended, and attached to Report No. COR , be approved. E CARRIED. 5.2 ENGINEERING AND REGIONAL UTILITIES.1 Metro Vancouver Report on European Solid Waste Management ( ) (ENG ) Moved by Councillor Loewen, seconded by Councillor Ross, that the City of Abbotsford send a letter to Metro Vancouver, each of its member municipalities, and to the BC Ministry of the Environment, providing the City s response to key points of the Metro Vancouver Report on European Solid Waste Management. E CARRIED.

3 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Page FIRE RESCUE.1 Office of the Fire Commissioner of British Columbia Structure Firefighter Competency and Training Book ( ) (FIR ) Moved by Councillor Ross, seconded by Councillor Barkman, that Report No. FIR , dated January 5, 2015, from the Fire Chief, regarding the Office of the Fire Commissioner of British Columbia Structure Firefighter Competency and Training Playbook, be received for information. E CARRIED. 5.4 PLANNING AND DEVELOPMENT SERVICES.1 Khalsa Credit Union (J. Dhalla, P. Dulia, N. Kahlon, D. Sidhu, H. Singh, G. Malik, H. Sohi, and S. Sodi) property, located at South Fraser Way; Discharge Land Use Contract ( /R14-025) (PDS ) Moved by Councillor Gill, seconded by Councillor Barkman, that staff prepare and present a bylaw discharging Land Use Contract No. 202 from the subject property covered under application /R14-025, in order to apply the underlying zoning, City Centre Commercial Zone [C5], to the subject property; and (1) Bylaw No , cited as "Land Use Contract No. 202, Discharge Bylaw, 2015, be given first and second readings at the next Regular Meeting of Council, and advanced to an upcoming Public Hearing; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED..2 Lynnhaven Society (T. Craig, C. Jensen, B. McCargar, P. Sutherland, B. Taylor, and L. Watts) properties, located at and Braun Avenue; Housing Agreement ( /R11-019) (PDS ) Moved by Councillor Loewen, seconded by Councillor Blue, that Bylaw No , cited as "Abbotsford Housing Agreement Authorization No Bylaw, 2015, proceed for three readings at the next Regular Council meeting of Council; and (1) Housing Agreement No be discharged from the subject property prior to the adoption of Bylaw No , cited as Abbotsford Housing Agreement Authorization No Bylaw, 2015 ; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED.

4 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Page 4.3 Linear Holdings Ltd. (D. Follock and M. Richardson) property, located at 2860 Livingstone Avenue; Official Community Plan, Rezoning, and Development Variance Permit Applications ( /R13-018)( /D13-028)( /OCP13-008) (PDS ) Mayor Braun and Councillors Barkman, Gill, Loewen and Ross each read into the record statements disclosing they received campaign donations from a corporation of which Paul Esposito is the sole director and officer. Mr. Esposito is also the sole director and officer of the corporation seeking the Official Community Plan and Rezoning amendments, as well as a Development Variance Permit related to this application; however, pursuant to an order of the British Columbia Supreme Court, made December 19, 2014, they are eligible to discuss and vote on the rezoning and Official Community Plan amendments, despite sections 100 and 101 of the Community Charter. Moved by Councillor Barkman, seconded by Councillor Loewen, that Bylaw No , cited as "Abbotsford Official Community Plan, 2005, Amendment Bylaw No ", which re-designates a portion of the property located at 2860 Livingstone Avenue from Resource Conservation to City Residential and sub-area F of the Mt. Lehman Area Plan [A-1] from under review to City Residential, be given first and second readings at the next Regular Meeting of Council, and advanced to an upcoming Public Hearing; and (1) Bylaw No , cited as "Abbotsford Official Community Plan, 2005, Amendment Bylaw No ", be considered in conjunction with the most recent financial plan, waste management plan and economic strategy plan; (2) Bylaw No , cited as "Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 29", which rezones the property located at 2860 Livingstone Avenue from Country Residential Zone [CR] to Comprehensive Development Thirty Eight Zone [N38], be given first and second readings at the next Regular Meeting of Council, and advanced to an upcoming Public Hearing; (3) prior to adoption of Bylaw No , cited as "Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 29", the following conditions be satisfied: (a) registration of a Servicing Agreement detailing the Works and Services required to service the lands including the installation of a new traffic signal at the entrance to the development at the sole cost of the developer, in accordance with the Development Bylaw, 2011; (b) providing cash-in-lieu for street trees for $19,656 along Livingstone Avenue and Maclure Road, in accordance with Development Bylaw, 2011; (c) dedication of sufficient land for a 1.65m by 10m concrete pad for a bus stop, bench and shelter behind the sidewalk on Maclure Road and if required as a result of detailed design the provision of additional dedication at the development site access to the acceptance of the General Manager, Engineering and Regional Utilities; (d) providing a cash

5 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Page 5 6. NEW BUSINESS None. contribution of $10,000 for the installation of a pedestrian countdown timer at the intersection of Maclure Road and Livingstone Avenue; (e) registration of a Section 219 Covenant prohibiting future vehicular access to Maclure Road; (f) dedication of the 4m portion of land generally as shown on Figure 12 referenced in Report No. PDS to the City for Park purposes; (g) registration of a Section 219 Covenant preventing tree removal, mass grading, or any other disturbance of the land prior to the issuance of a development permit; (h) Ministry of Transportation signing Bylaw No , cited as Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 29 ; and (i) resolving all issues of funding for items not budgeted by the City; (4) that application /D13-028, for a Development Variance Permit, as detailed in Report No. PDS proceed for public comment at an upcoming Public Hearing, in conjunction with the Official Community Plan amendment (OCP 13-08) and rezoning (R13-018) applications, subject to the following conditions being satisfied prior to the Development Variance Permit being issued: (a) provision of security for $202, for the installation of habitat compensation for Gardner Park as generally shown in Figure 10 referenced in Report No. PDS ; (b) payment to the City s Parkland Acquisition Fund of $346,313.25; (c) payment of inspection fees equivalent to the Landscape Inspection Fees required by the Development Application and Service Fee Bylaw, 2010 in the amount of $2,022.91; and (d) submission of confirmation that all approvals required by senior levels of government have been obtained; (5) that prior to construction, the developer must comply with all conditions as highlighted within the draft Development Variance Permit forming Attachment C to Report No. PDS ; and (6) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED.

6 January 12, 2015, at 3:00 p.m. in the Matsqui Centennial Auditorium Page 6 7. ADJOURNMENT Moved by Councillor Gill, seconded by Councillor Barkman, that the January 12, 2015, Executive Committee meeting be adjourned. (3:53 p.m.) CARRIED. Certified Correct: Henry Braun Mayor Bill Flitton Director, Legislative Services/City Clerk

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