CITY OF POWELL RIVER. Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, June 5, 2018 at 3:30 PM.

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1 CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, June 5, 2018 at 3:30 PM. PRESENT: ALSO PRESENT: Councillor M.J. Hathaway, Chair Mayor D.J. Formosa Councillor R.G.W. Brewer (arrived at 4:58 pm) Councillor C.A. Leishman (via telephone 4:30 pm 5:08 pm; in person 5:26 pm) Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Malonie Shaffer, Deputy City Clerk Adam Langenmaier, Chief Financial Officer Tor Birtig, Director of Infrastructure Services Ray Boogaards, Director of Parks, Recreation and Culture Thomas Knight, Director of Planning Services Scott Randolph, Manager of Economic Development Jason Gow, Senior Planner Daniella Fergusson, Senior Planner Members of the Public Media Representatives 1. ADOPTION OF AGENDA 1.1 Remove Delegation - Item JP Brosseau, The Old Courthouse Inn, regarding Food Trucks in Townsite Moved and seconded that the agenda for the June 5, 2018 Committee of the Whole meeting be adopted as amended. 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held May 15, 2018 Moved and seconded that the minutes of Regular Committee of the Whole meeting held May 15, 2018 be adopted. Page 1 of 7

2 3. DELEGATIONS 3.1 Tracey Ellis, Tourism Powell River, regarding Visitors' Service Strategy, Summer Student Portfolios and Celebrating 25 Years of Service Tracey Ellis, Tourism Powell River, appeared before Council to provide a presentation regarding Visitors' Service Strategy, Summer Student Portfolios and Celebrating 25 Years of Service. 3.2 Len Thompson regarding Increase of South Harbour Monthly Moorage Rates Len Thompson appeared before Council to provide a presentation regarding the increase of South Harbour Moorage Rates. Mr. Thompson's presentation included the following main points: Rate increase; Harbour stretched to capacity and it appears the balance of transient boaters versus resident boaters needs to be addressed; Asking for conversation to seek corrections. The Chief Administrative Officer advised that staff will reach out to Mr. Thompson and consider moorage rate increase impacts for the South Harbour; including long term, short-term, and transient boaters. 3.3 Don Edwards regarding Unsightly Condition of Properties in the City Don Edwards appeared before Council to provide a presentation regarding the Unsightly Condition of Properties in the City. Mr. Edwards presentation and Committee comments included the following main points: Unacceptable standards for private and public property; Who could/should maintain boulevards, curbs, etc.; Maintenance should be included in the Traffic Bylaw as a requirement that adjacent property owners must maintain area in front of their property, similar to snow removal requirement; Maintenance should include bus stops, sidewalks, etc. By unanimous consent, staff was directed to address maintenance including and care of boulevards as part of the Traffic Bylaw Review, adjacent property owners/occupiers responsible for maintenance and possible use of volunteer efforts. 3.4 Sylvie Butler regarding Keeping of Poultry in the City - Animal Control Bylaw, 1979, 2003 Page 2 of 7

3 Sylvie Butler appeared before Council to provide a presentation regarding Keeping of Poultry in the City - Animal Control Bylaw, 1979, Ms. Butler's presentation included the following main points: Location and maintenance of coops; Rat and bear problems; Need for inspection to occur to regulate the keeping of chickens; and Treatment of chickens. The City Clerk advised that this matter is already under consideration as part of the Animal Control Bylaw review. 3.5 Terry Mundy regarding Keeping of Poultry in the City - Animal Control Bylaw, 1979, 2003 Terry Munday appeared before Council to provide a presentation regarding Keeping of Poultry in the City - Animal Control Bylaw 1979, Mr. Munday's presentation included the following main points: Neighbour has placed chicken coop 12 ft. from his door; now he has flies, rats and odour from his neighbour's chickens; Suggested lot size, location, and a fee be implemented with inspections to monitor the keeping of chickens. 3.6 Harry Raimondo regarding Keeping of Poultry in the City - Animal Control Bylaw 1979, 2003 Harry Raimondo appeared before Council to provide a presentation regarding Keeping of Poultry in the City - Animal Control Bylaw 1979, Mr. Raimondo's presentation included the following main points: Placement of chickens away from owner's dwelling can result in coop being closer to neighbour's dwelling; Warm weather creates problems with odour and flies and inhibits the enjoyment of property; Opposed to three chickens on such small lots. 4. CORRESPONDENCE 4.1 Letter dated May 18, 2018 from Erik Blaney, SLI City Grill regarding Mobile Food Truck By unanimous consent, the correspondence was received, and staff was directed to review issues raised in the letter, respond to Mr. Blaney and return to Council with a report looking into the bylaw regulations related to mobile Page 3 of 7

4 vendors and food trucks, scope of related business licensing and vacant commercially zoned lands. 4.2 Letter dated May 22, 2018 from Maureen Tierney regarding Lack of Maintenance at City Airport By unanimous consent, the correspondence was received, and staff was directed to explore maintenance options for the airport. By unanimous consent, Item 7.1 was brought forward for consideration next. 7.1 Location of Beach Volleyball Court - Mayor Formosa Mayor Formosa introduced the topic and presenters Dr. Jay Yule, Superintendent of Schools for School District 47, and Bill Rounis, Principal of Brooks Secondary School. Both are Volleyball coaches and looking for appropriate locations for the sport of beach volleyball; They are pursuing grants with Powell River Community Forest and are in need of a location; Councillor Leishman will present this topic for discussion at the next Youth Council meeting. By unanimous consent, staff was directed to work with Dr. Yule and Mr. Rounis regarding potential beach volleyball court locations and report to Council at a future meeting. 5. REPORTS 5.1 Report dated June 5, 2018 from the Manager of Economic Development regarding BC Rural Dividend Matching Funds Councillor Leishman declared a conflict of interest as she worked on this proposal through her employer and left the meeting at 5:08 pm. By unanimous consent, the report dated June 5, 2018 from the Manager of Economic Development regarding BC Rural Dividend Matching Funds was referred to the June 21, 2018 Council meeting. Councillor Leishman returned to the meeting at 5:26 pm. Page 4 of 7

5 5.2 Report dated June 5, 2018 from the Senior Planner regarding Townsite Development Permit Area - Sustainable Official Community Plan Bylaw 2370, 2014, Amendment Bylaw 2516, 2018 By unanimous consent, the report dated June 5, 2018 from the Senior Planner regarding Townsite Development Permit Area - Sustainable Official Community Plan Bylaw 2370, 2014, Amendment Bylaw 2516, 2018 was referred to the June 21, 2018 Council meeting. 5.3 Report dated June 5, 2018 from Interim Chief Financial Officer regarding 2018 to 2022 Financial Plan Bylaw 2501, 2018, Amendment Bylaw 2518, 2018 By unanimous consent, the Agricultural Grant from the Rural Dividend Fund was removed from deliberations. By unanimous consent, the report dated June 5, 2018 from the Interim Chief Financial Officer regarding 2018 to 2022 Financial Plan Bylaw 2501, 2018, Amendment Bylaw 2518, 2018 was referred to the June 21, 2018 Council meeting, with the Agriculture Grant from the Rural Dividend Fund removed for consideration as a separate amendment. Councillor Leishman declared a conflict of interest in this matter as she worked on aspects of the Farm Plan (Rural Dividend Fund) with her employer and left the meeting at 5:50 pm. By unanimous consent, the Agricultural Grant from the Rural Dividend Fund amendment was referred to the June 21, 2018 Council meeting. Councillor Leishman returned to the meeting at 5:57 pm. 5.4 Report dated June 5, 2018 from the Director of Planning Services regarding Board of Variance Appointments By unanimous consent, the report dated June 5, 2018 from the Director of Planning Services regarding Board of Variance Appointments was referred to the June 21, 2018 Council meeting. 5.5 Report dated June 5, 2018 from the Deputy City Clerk regarding City of Powell River 2017 Annual Report By unanimous consent, the report dated June 5, 2018 from the Deputy City Clerk regarding City of Powell River 2017 Annual Report was referred to the June 21, 2018 Council meeting. Page 5 of 7

6 5.6 Report dated June 5, 2018 from the City Clerk regarding Election and Assent Voting Bylaw General Local Election By unanimous consent, the report dated June 5, 2018 from the City Clerk regarding Election and Assent Voting Bylaw General Local Election was referred to the June 21, 2018 Council meeting. 5.7 Report dated June 5, 2018 from the City Clerk regarding Tla'amin Nation and City of Powell River Community Accord - Amendments By unanimous consent, the report dated June 5, 2018 from the City Clerk regarding Tla'amin Nation and City of Powell River Community Accord - Amendments was referred to the June 21, 2018 Council meeting. 5.8 Verbal Report from the City Clerk regarding Former Inn at Westview - Remedial Action Requirement Councillor Leishman declared a conflict of interest in this matter as her brother's company maintains a service agreement with Seaboard Hotels and left the meeting at 6:30 pm. The City Clerk provided a verbal report on the remedial action requirement for the building known as the Former Inn at Westview. Councillor Leishman returned to the meeting at 6:34 pm. 5.9 Community Engagement Reports - Councillors Councillor Palm reported on: Annual Army Cadet Ceremony; Sports Hall of Fame nominations - September 30 deadline. Councillor Skadsheim reported on: Action Plan for Sunshine Coast Tourism; Ferry Advisory Committee meeting on Texada Island. Councillor Southcott reported on: Powell River Food Policy meeting and work including a Food Hub; Community Action Team meeting; Literacy Council meeting. Councillor Brewer reported on: Rural Dividend meeting. Mayor Formosa reported on: Public Works Day at the Public Works Yard; Page 6 of 7

7 Sea Cadets Annual Review; Met with residents regarding Animal Control bylaw complaints; Economic Development issues and recent meetings. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. MOTION TO GO IN CAMERA 8.1 Moved and seconded that following adjournment of this regular meeting, move in camera to discuss matters covered by the Community Charter under Sections: 90(1) (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; 90(1) (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 90(1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; 90(1) (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). 9. QUESTIONS 9.1 Prior to adjournment the Chair received questions from the media and public regarding the following agenda items: Keeping of poultry; Election and Assent Voting Bylaw; South Harbour moorage rates. 10. ADJOURNMENT Moved and seconded that the meeting adjourn at 7:01 pm. CERTIFIED CORRECT: Chris Jackson City Clerk The next regular Committee of the Whole meeting will be held at 3:30 pm on June 19, Page 7 of 7