Notice and Agenda. MOTION TO MOVE INTO CLOSED SESSION (6:00 p.m.) 17.1 (a) REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA

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1 City of Brockville Council Meeting Tuesday, January 24, 2012, 7:00 PM City Hall - Council Chambers Notice and Agenda Page MOTION TO MOVE INTO CLOSED SESSION (6:00 p.m.) THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (b) and (c), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. personal matters about an identifiable individual, including municipal or local board employees; 2. a proposed or pending acquisition or disposition of land by the municipality or local board; 17.1 (a) REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted (b)mayor's REMARKS Recognition of Riverfest Committee Mayor Henderson will introduce members of the Riverfest Committee DISCLOSURE OF INTEREST 17.3 ADOPTION OF COUNCIL MINUTES THAT the minutes of the Council Meetings of January 10, 2012 and January 17, 2012 be adopted and circulated as read (a) MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair. Page 1 of 24

2 Page Notice and Agenda Council Meeting, Tuesday, January 24, (b)correspondence, COMMUNICATIONS AND PETITIONS International Development Week (FCM International) (Requested by Councillor Bursey) THAT Council do hereby proclaim February 5-11, 2012 to be International Development Week. Brockville Police Day (Requested by Councillor Bursey) 7 THAT Council do hereby proclaim January 28th, 2012 to be Brockville Police Day in honour of the 180th Anniversary of Brockville Police Service. Scout/Guide Week (Scouts Canada) THAT Council do hereby proclaim February 19-26, 2012 to be Scout/Guide Week; and THAT the Scouts Canada Flag be flown at Tunnel Bay for the period of February 20-27, Appointments to Boards and Committees The recommendation for appointments to Boards and Committees will be presented at the meeting (d)staff REPORTS 2012 Operating Budget THAT pursuant to the direction of the Committee of the Whole on January 24, 2012, Council receive the status of the budget as it now stands at a levy increase of approximately 3.91%; and THAT Council approve the 2012 Operating Budget in principle subject to further modifications in regard to final requests from Boards and Committees and provincial funding; and THAT Council approve the 2012 Water and Wastewater budgets as modified; and THAT Council authorize the passing of the by-laws to adopt the 2012 User Fees. Attached is correspondence from Mr. Cosgrove regarding Transit Costs (e) REPORTS BOARDS AND COMMITTEES Page 2 of 24

3 Page Notice and Agenda Council Meeting, Tuesday, January 24, ECONOMIC DEVELOPMENT AND PLANNING COMMITTEE Councillor J. Baker, Chair Councillors T. Blanchard, L. Bursey and M. Kalivas Meeting held January 16th, EDP - CONSENT AGENDA All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to separate the item. THAT the following items, as listed on the Economic Development and Planning Committee agenda are recommended by the Economic Development and Planning Committee to be passed by Consent Agenda Proposed Zoning By-law Amendment 244 Ormond Street, City of Brockville Owner: Penny Lynn Knapp THAT Council for the Corporation of the City of Brockville approves the request to amend City of Brockville Zoning By-law , to rezone lands with municipal address 244 Ormond Street from R3-General Residential Zone to R5- Multiple Residential Site Specific Zone to permit four (4) dwelling units on the subject property with a minimum of four (4) on-site parking spaces, and recognition of existing lot area, frontage and setbacks Proposed Amendment to sign By-law 84-89, 103 Broome Road (Pro Oil Change) Owner: Pakenham Holdings Limited 1. THAT Sign By-law be amended to allow the recently approved ground sign with electronic message board to be constructed on the Parkedale Avenue street frontage rather than the Broome Road street frontage located at Pro Oil Change, 103 Broome Road, City of Brockville; and, 2. THAT the existing Site Plan Control Agreement be amended to specify the Owner's responsibility, financially and otherwise, to remove or relocate the sign in the future when the City undertakes to extend (eastward) the watermain located on the north side of Parkedale Avenue at Broome Road. FINANCE, ADMINISTRATION AND OPERATIONS Page 3 of 24

4 Page Notice and Agenda Council Meeting, Tuesday, January 24, FINANCE, ADMINISTRATION AND OPERATIONS Councillor D. Beatty, Chair Councillors J. Earle, J. Fullarton, D. LeSueur, M. McFall Meeting held on January 17th, FAO - CONSENT AGENDA All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to separate the item. THAT the following items, as listed on the Finance, Administration and Operations Committee agenda are recommended by the Committee to be passed by Consent Agenda Water & Wastewater Systems Quarterly Report (Oct-Dec 2011) THAT Report Water & Wastewater Systems Quarterly Report (Oct. Dec. 2011) be received for information purposes Request to for Revision of Parking on Water Street East THAT the four existing parking meters located on the south side of Water Street East from 43m east of Ferry Street to 30m east of Park Street be removed; and THAT there be Two Hour Time Limited Parking Zone on the South side of Water Street East from 43m east of Ferry Street to 30m east of Park Street; and THAT By-law be amended accordingly Harbour Sub-leases Brockville Yacht Club and Leeds Condominium Corporation #18 THAT the City of Brockville enter into sublease agreements for the continued use of parts of the Brockville Harbour with the Brockville Yacht Club and Leeds Condominium Corporation #18 (Boardwalk Condominium) Ormond and Beecher Street Bridges Load Limit Restriction THAT the Ormond Street Bridge be posted at a 20 tonne maximum load capacity; and Page 4 of 24

5 Page Notice and Agenda Council Meeting, Tuesday, January 24, 2012 FAO - CONSENT AGENDA THAT the Beecher Street Bridge be posted at a differentiated maximum load limit capacity ranging from 14 to 35 tonnes by truck type; and THAT City of Brockville Traffic By-law be amended accordingly Facility Fee Waiver Annual Report THAT Council receive the 2011 Facility Fee Waiver Annual Report [Attachment #1 to Report ]. Brockville Youth Advisory Committee Waterfront and Urban Design Master Plan Report THAT correspondence from Brockville Youth Advisory Committee - Waterfront and Urban Design Master Plan Report be received and forwarded to the Director of Planning (f) NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL 17.4 (g)motion TO RETURN TO COUNCIL THAT we revert from Committee of the Whole Council, to Council ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted UNFINISHED BUSINESS 17.7 EMERGENCY BUSINESS 17.8 BY-LAWS A By-Law to Amend City of Brockville Sign By-law (103 Broome Road, Brockville) A By-Law to Amend City of Brockville Zoning By-law (244 Ormond Street, Brockville) BYLAWS FIRST AND SECOND READING THAT By-laws Numbered to be introduced and the same be now read a first and second time. Page 5 of 24

6 Page Notice and Agenda Council Meeting, Tuesday, January 24, 2012 BYLAWS THIRD READING THAT By-laws Numbered to be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. CONFIRMATORY BYLAW FIRST AND SECOND READING THAT By-law Number to confirm the Proceedings of Council at its meeting held on January 24, 2012 be read a first and second time. CONFIRMATORY BYLAW THIRD READING THAT By-law Number to confirm the Proceedings of Council at its meeting held on January 24, 2012 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded MAYOR'S ANNOUNCEMENTS MEDIA QUESTION PERIOD ADJOURNMENT THAT Council adjourn its proceedings until the next regular meeting scheduled for February 14, Page 6 of 24

7 Sandra Seale From: Sent: To: Subject: Susan Malanka January 11, :15AM Sandra Seale BP Day flag raising request ScoutlGuide Week February 19 26, 2012 January 9, 2012 Mrs. Sandra Seale - Clerk City of Brockville 1 King Street West Brockville, Ontario K6V 7A5 Re: Flag Raising Request Dear Sandra: I would like to make a request for the City of Brockville to raise the Scouts Canada flag from February 19 to February 26, 2012, in honour of Scout/Guide Week. This week is celebrated annually from the Sunday before Scouts Canada founder Baden-Powell s birthday (February 22) to the Sunday after. Both Scouts Canada and Girl Guides of Canada enjoy celebratory events all week long in the spirit of camaraderie. Raising the Scouts Canada flag in communities across Canada recognizes the efforts of so many young Scouts and thousands of dedicated adult volunteer leaders nationwide to build stronger youth and more sustainable, healthier communities. Your participation would be very much appreciated. No ceremony or extra equipment is required in this request. Please contact me by phone, fax or if further details are needed. Yours truly, Susan Malanka, Chair 1st Brockville Group Scouts Canada, Voyageur Council, Phone: smalankacsympatico.ca Information from ESET N0D32 Antivirus, version of virus signature database 6786 ( ) The message was checked by ESET N0D32 Antivirus. 1 Page 7 of 24

8 2012 Budget Incremental Requests January 24, Page 8 of 24

9 201 2 Budget Changes to Date Department Amount $ Administration p Expense Emergency Services Steering Commiftee 625 Airport Expense Contract Services tl fr;m1 07,888 to 1 06,049 (1,839) Airport venue Fuel & Energy Recovery I from 70,880 to 71,447 (567) Airport Revenue Hangar Rental from 24,046 to 27,842 (3,796) Corporate Finance [Expense External Review 75,000 Corporate Finance Expense MPAC Annual Fees (2,574) CRCA Expense Increase over initial estimate 1,036 Fire Expense Experience Pay Adjustment 7,664 Fire Revenue Loss of Crysis Revenue 3,000 Page 9 of 24 Health HR Unit Operations Expense Expense Revenue Decrease over initial estimate 1 A in carrier 11 month savings in Ball Diamond Rental Rates for Adults (3,426) (5,500) (1,999) Police Revenue Initial Upload of Court Transfer Costs (59303) Net Changes to Date 8,321

10 2012 Taxation - Residential 3.91% 2012 Levy Increase 22.43% Average assessment increase 100, Base Assessment 105, Assessed Value 111, Assessed Value 116, Assessed Value 122, Assessed Value Residential %Change $ Change Municipal Rates % Education Rates % 0.71 Page 10 of 24 Property Taxes - Municipal and Education Combined 1, , % $58.30

11 2012 Taxation Commercial 3.91% 2012 Levy Increase 18.12% Average assessment increase 100, Base Assessment 104, Assessed Value 109, Assessed Value 113, Assessed Value 118, Assessed Value Commercial % Change $ Change Municipal Rates % Education Rates % (205.12) Page 11 of 24 Property Taxes - Municipal and Education combined 4, , % ($118.90)

12 2012 Taxation Industrial 3.91% 2012 Levy Increase 15.42% Average assessment increase 100, Base Assessment 103, Assessed Value 107, Assessed Value 111, Assessed Value 115, Assessed Value Industrial % Change $ Change Municipal Rates % Education Rates % (318.03) Page 12 of 24 Property Taxes - Municipal and Education Combined $ 5, $ 5, % ($224.66)

13 Incremental Requests Page 13 of 24 Department Animal Control Incremental Ongoing Part Time Employee for door to door canvassing Tax $(2,670) Wages, Commissions, Benefits 3,030 Revenue from Dog Tag Sales (5,700) Corporate Finance Corporate Finance MDC Incremental Ongoing One Time Incremental Ongoing To contribute to Fiscal Policy Reserve in a move towards $1M balance Adlustment to Facility Fee Waiver Budget re: Legion Production Initial contribution to annual operation costs. Amount requested in $35,000 to $50,000 Fund Amount $ Tax 300,000 Tax 3,500 Tax 50,000

14 Adoption of Budgets THAT pursuant to the direction of the Committee of the Whole on January 24, 201 2, Council receives the status of the budget as it now stands at a levy increase of approximately 3.91 %; and THAT Council approves the Operating Budget in principle subject to further modifications in regard to final requests from Boards and Committees and Provincial funding; and THAT Council approves the Water and Wastewater budgets as modified; and Page 14 of 24 THAT Council authorizes the passing of the by-laws to adopt the User Fees.

15 MEMORANDUM OPERATIONS DEPARTMENT U BROCKVILLE C[rY OF 11-IF 1000 ISLANDS Date: January 19, 2012 File No. F05-01 To: From: Mayor Henderson Members of Council Conal J. Cosgrove Director of Operations Subject: Transit Costs Question from January 17, 2012 Budget Meeting The following summarizes the gross cost per ride (total expenses/total rides) and net cost per ride (total expenses less all revenues/total rides; this is the amount funded through the tax rate) for the conventional transit system and para transit system: Gross Net Gross Net Conventional Transit $5.36 $2.10 $5.44 $1.96 Para Transit $21.35 $15.73 $25.26 $19.03 The 2011 figures are based on the 2011 budget expenses. They will change when 2011 actual expenses are finalized. The large shift in the para transit costs per ride is largely influenced by a reduction in the number of rides from 15,577 in 2010 to 13,983 for 2011 (final total rides to be confirmed). cli CJC/jw Page 15 of 24

16 COMMITTEE MINUTES Economic Development & Planning Committee Monday, January 16, 2012, 5:30 p.m. City Hall, Council Chambers Roll Call Committee Members: Councillor J. Baker, Chair Councillor T. Blanchard Councillor L. Bursey Councillor M. Kalivas Councillor Mayor D. Henderson, Ex-Officio (late 5:45 p.m.) Staff: Ms. V. Baker, Clerk's Secretary (Recording Secretary) Mr. B. Casselman, City Manager (late 5:34 p.m.) Mr. J. Faurschou, Planner I Mr. A. McGinnis, Planner II Ms. M. Pascoe-Merkley, Director of Planning (late 5:45 p.m.) Ms. S. Seale, City Clerk Ms. L. White, Manager of Strategic Initiatives Others: This meeting was deferred from January 12, The Chair called the meeting to order at 5:28 p.m. DISCLOSURE OF INTEREST Nil. DELEGATIONS 1. Scott Bennett DBIA Advocacy Committee Chair Revisions to Noise By-law Moved by: Councillor Kalivas THAT the correspondence from Downtown Brockville dated November 29, 2011 regarding revision to the Noise by-law be received and forwarded to the Director of Planning. Mr. Bennett spoke to the committee concerning the wording of the Noise By-law. Page 16 of 24

17 City of Brockville EDP Meeting Minutes Monday, January 16, 2012 Page 2 2. District Energy, Unsolicited Request for Support of FCM Funding Application Moved by: Councillor Kalivas THAT this matter be referred to staff for review and a report to a future Economic Development and Planning Committee meeting. The following persons were introduced by Mr. Darek Ledan, Brockville Landings: Mr. Jeff Maxwell, President, TRAK International Mr. Paul Rossetto, President, Rossbro Green Mr. Paul Gregory, Federation of Canadian Municipalities Mr. Casselman entered the meeting at 5:34 p.m. Mr. Green and Mr. Maxwell made a power point presentation to the committee. Mayor Henderson and Ms. Pascoe Merkley entered the meeting at 5:45 p.m. Mr. Gregory spoke on a partnership for a feasibility study cost of $80,000 plus additional costs for field tests. The requirement from FCM from the municipality is 10% of the study cost. Mr. Casselman asked concerning timing and for examples of other municipalities participation. Mr. Maxwell stated that Brockville would be the first municipality in Canada to undertake a partnership for delivery of this type of green energy project. Page 17 of 24

18 City of Brockville EDP Meeting Minutes Monday, January 16, 2012 Page 3 STAFF REPORTS Proposed Zoning By-law Amendment 244 Ormond Street, City of Brockville Owner: Penny Lynn Knapp Moved by: Councillor Bursey THAT Council for the Corporation of the City of Brockville approves the request to amend City of Brockville Zoning By-law , to rezone lands with municipal address 244 Ormond Street from R3-General Residential Zone to R5-Multiple Residential Site Specific Zone to permit four (4) dwelling units on the subject property with a minimum of four (4) on-site parking spaces, and recognition of existing lot area, frontage and setbacks Proposed Amendment to sign By-law 84-89, 103 Broome Road (Pro Oil Change) Owner: Pakenham Holdings Limited Moved by: Councillor Bursey THAT Sign By-law be amended to allow the recently approved ground sign with electronic message board to be constructed on the Parkedale Avenue street frontage rather than the Broome Road street frontage located at Pro Oil Change, 103 Broome Road, City of Brockville; and, THAT the existing Site Plan Control Agreement be amended to specify the Owner's responsibility, financially and otherwise, to remove or relocate the sign in the future when the City undertakes to extend (eastward) the watermain located on the north side of Parkedale Avenue at Broome Road. 3. Integrated Community Sustainability Plan (ICSP) Discussion of Recommended Programs (Chapter 5) Councillor Kalivas exited the meeting at 6:35 p.m. Ms. Pascoe Merkley stated that this discussion was brought to this meeting to confirm the need for a public meeting. Page 18 of 24

19 City of Brockville EDP Meeting Minutes Monday, January 16, 2012 Page 4 Councillor Baker stated that a public meeting would produce a skewed view. Ms. Pascoe Merkley stated that the public has had previous input. Councillor Baker suggested a circulated letter to a broad spectrum of organizations to receive feedback. Mayor Henderson will members of Council for their comments to be forwarded to Ms. Pascoe Merkley no later than February 1, CONSENT AGENDA Moved by: Councillor Blanchard THAT the following items be placed on the consent Agenda: Proposed Zoning By-Law Amendment 244 Ormond Street, City of Brockville Owner: Penny Lynn Knapp Proposed Amendment to Sign By-Law Broome Road (Pro Oil Change) Owner: Pakenham Holdings Limited The meeting adjourned at 7:10 p.m. Page 19 of 24

20 COMMITTEE MINUTES Roll Call Finance, Administration & Operations Committee Tuesday, January 17, 2012, 4:15 p.m. City Hall, Council Chambers Committee Members: Councillor D. Beatty, Chair Councillor J. Earle Councillor D. LeSueur Councillor M. McFall (late 4:28 p.m.) Regrets: Councillor J. Fullarton Mayor D. Henderson, Ex-Officio Others: Councillor L. Bursey Staff: Ms. V. Baker, Clerk's Secretary (Recording Secretary) Mr. C. Cosgrove, Director of Operations Ms. D. Cyr, Director of Finance Ms. M. Pascoe Merkley (late 4:50 p.m.) Mr. P. Raabe, Director of Environmental Services Ms. S. Seale, City Clerk Ms. L. White, Manager of Strategic Initiatives Others: Mr. R. Zajac, Recorder & Times The Chair called the meeting to order at 4:25 p.m. DISCLOSURE OF INTEREST Nil. Page 20 of 24

21 City of Brockville Finance, Administration & Operations Committee Minutes Tuesday, January 17, 2012 Page 2 STAFF REPORTS Water & Wastewater Systems Quarterly Report (Oct-Dec 2011) Moved by: Councillor LeSueur THAT Report Water & Wastewater Systems Quarterly Report (Oct. Dec. 2011) be received for information purposes. Councillor LeSueur asked if the number of watermain breaks for 2011 were higher than in preceding years. Mr. Raabe stated that the number was what is averaged per year. Councillor McFall entered the meeting at 4:28 p.m Request to for Revision of Parking on Water Street East Moved by: Councillor McFall THAT the four existing parking meters located on the south side of Water Street East from 43m east of Ferry Street to 30m east of Park Street be removed; and THAT there be Two Hour Time Limited Parking Zone on the South side of Water Street East from 43m east of Ferry Street to 30m east of Park Street; and THAT By-law be amended accordingly. Page 21 of 24

22 City of Brockville Finance, Administration & Operations Committee Minutes Tuesday, January 17, 2012 Page Harbour Sub-leases Brockville Yacht Club and Leeds Condominium Corporation #18 Moved by: Councillor Earle THAT the City of Brockville enter into sublease agreements for the continued use of parts of the Brockville Harbour with the Brockville Yacht Club and Leeds Condominium Corporation #18 (Boardwalk Condominium) Relocation of Docks - Boardwalk Condominium Moved by: Councillor McFall THAT the quote from Kehoe Marine Construction in the amount of $19,300 plus HST for the relocation of the Boardwalk Condominium docks be accepted. Ms. Pascoe Merkley entered the meeting at 4:50 p.m Ormond and Beecher Street Bridges Load Limit Restriction Moved by: Councillor LeSueur THAT the Ormond Street Bridge be posted at a 20 tonne maximum load capacity; and THAT the Beecher Street Bridge be posted at a differentiated maximum load limit capacity ranging from 14 to 35 tonnes by truck type; and THAT City of Brockville Traffic By-law be amended accordingly. Page 22 of 24

23 City of Brockville Finance, Administration & Operations Committee Minutes Tuesday, January 17, 2012 Page Facility Fee Waiver Annual Report Moved by: Councillor McFall THAT Council receive the 2011 Facility Fee Waiver Annual Report [Attachment #1 to Report ]. REPORTS BOARDS AND COMMITTEES Brockville Youth Advisory Committee Waterfront and Urban Design Master Plan Report Moved by: Councillor LeSueur THAT correspondence from Brockville Youth Advisory Committee Waterfront and Urban Design Master Plan Report be received and forwarded to the Director of Planning. NEW BUSINESS The Committee requested an update on the City s Solar Projects and the associated revenues. FAO - CONSENT AGENDA Moved by: Councillor LeSueur THAT the following items be listed on the agenda for consent: Water & Wastewater Systems Quarterly Report (Oct-Dec 2011) Request for Revision of Parking on Water Street East Harbour Sub-Leases, Brockville Yacht Club and Leeds Condominium Corporation # Relocation of Docks Boardwalk Condominium Page 23 of 24

24 City of Brockville Finance, Administration & Operations Committee Minutes Tuesday, January 17, 2012 Page Ormond and Beecher Street Bridges Load Limit Restriction Facility Fee Waiver Annual Report 7. Brockville Youth Advisory Committee MOTION TO MOVE INTO CLOSED SESSION (5:04 p.m.) Moved by: Councillor LeSueur THAT pursuant to Municipal act, 2001, Section 239 Sub 2 (d), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board REPORT OF THE STANDING COMMITTEE OF THE WHOLE IN CAMERA Moved by: Councillor Earle THAT Council rise from Committee of the Whole, In Camera, and the Chairman report that all recommendation(s) adopted in Committee of the Whole, In Camera, be adopted. MOTION TO ADJOURN Moved by: Councillor LeSueur THAT the Committee adjourn until the next regularly scheduled meeting. The meeting adjourned at 5:15 p.m. Page 24 of 24