Present: Mayor R.J. Sanderson, Deputy Mayor G. Burns, Councillors L. Andrews, L. Ferrie-Blecher, T. Hickey and R. Polutnik

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1 Tuesday, August 1, 2017 Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held on Tuesday, August 1, 2017 at 6:30 p.m. in the Council Chambers, 56 Queen Street, Port Hope, Ontario. Present: Mayor R.J. Sanderson, Deputy Mayor G. Burns, Councillors L. Andrews, L. Ferrie-Blecher, T. Hickey and R. Polutnik Staff: Absent with Notice: B. Gilmer, Director of Corporate Services/Clerk W. Nicholishen, Interim Coordinator, Works and Engineering J. Davidson, Engineering Manager D. Baxter, Director of Finance C.R. Edgar, Director of Fire and Emergency Services Councillor J. Lees 1. Call to Order 1.1 Moment of Silent Reflection 2. Disclosure of Pecuniary Interest and the Nature Thereof None declared. 2.1 Mayor Sanderson advised that Council held an In-Camera session at 5:32 p.m. in accordance with the provisions of the Municipal Act, 2001, S.O., c.25 in order to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b); advice that is subject to solicitor-client privilege, including communications necessary for that purpose - Section 239(2)(f) and a proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c). Page 1 of 8

2 3. CONSENT AGENDA - Approval of the Minutes of Previous Meetings Items listed under the Consent Agenda are considered routine in nature and are considered collectively as one motion. Council members may request that specific items be removed for separate discussion/deliberation and action. 3.1 Budget Meeting Minutes of July 4, Council Meeting Minutes of July 4, Committee of the Whole Meeting Minutes of July 4, Moved by Councillor Burns Seconded by Councillor Hickey That the Budget Meeting minutes of July 4, 2017; the Council Meeting minutes of July 4, 2017 and the Committee of the Whole Meeting minutes of July 4, 2017 be approved as circulated. 4. Business from Previous Minutes and Notification of New Business None. 5. Petitions and Delegations None. 6. Correspondence None. 7. Staff and Committee Reports 7.1 MPS Team Leader regarding Amendment to Alternative Locate Agreement (ALA) for Purposes of PHAI Activities. Moved by Councillor Hickey Seconded by Councillor Burns That the Staff Report from the MPS Team Leader regarding Amendment to Alternative Locate Agreement (ALA) for Purposes of PHAI Activities be referred to By-laws. Page 2 of 8

3 7.2 Engineering Manager regarding Contract P25WE-2017 Storm Sewer Relining. That the Staff Report from the Engineering Manager regarding Contract P25WE-2017 Storm Sewer Relining be referred to Resolutions. 8. CONSENT AGENDA - Resolutions 8.1 Items listed under the Consent Agenda are considered routine in nature and are considered collectively as one motion. Council members may request that specific items be removed for separate discussion/deliberation and action. Resolutions 50/2017, 51/2017, 52/2017, 53/2017, 54/2017, 55/2017 and 56/2017 were considered collectively. 50/2017 WHEREAS Committee of the Whole at their meeting held on July 4, 2017 considered a Staff Report regarding Outdoor Fitness Equipment Proposed Location; NOW THEREFORE BE IT RESOLVED THAT Council approve the proposed location for the Outdoor Fitness Park as Cavan Street Park. 51/2017 WHEREAS Committee of the Whole at their meeting held on July 4, 2017 considered a Staff Report regarding mini MEGA Print Project - Steamroller event; NOW THEREFORE BE IT RESOLVED THAT Council support the mini MEGA Print Project Steamroller Event on Saturday, September 23, 2017 and Sunday, September 24, Page 3 of 8

4 52/2017 WHEREAS Committee of the Whole at their meeting held on July 4, 2017 considered a Staff Report regarding Farmers Market Arts Festival event; NOW THEREFORE BE IT RESOLVED THAT Council support the 14th annual Port Hope Farmers Market Arts Festival on Saturday August 12, 2017; AND BE IT FURTHER RESOLVED THAT permission be granted for vendors to use the west lawn of the Town Hall on Saturday August 12, 2017, subject to no vehicles driving or parking on the lawn area; and further that the vendors be accountable should there be any damage to the lawn area as a result of this event; AND BE IT FURTHER RESOLVED THAT permission be granted to downtown merchants to place tables, racks or displays outside their place of business during the event, being mindful of accessibility legislation and related requirements on August 12, 2017 from 8:00 a.m. until 8:00 p.m. 53/2017 WHEREAS Committee of the Whole at their meeting held on July 4, 2017 considered a Staff Report regarding Cultivate: A Festival of Food and Drink event; NOW THEREFORE BE IT RESOLVED THAT Council support the 3rd annual Cultivate: A Festival of Food & Drink on Friday September 22, Saturday September 23 and Sunday September 24, 2017; AND BE IT FURTHER RESOLVED THAT a Special Occasion Permit be approved for an Outdoor Licensed Event in Memorial Park on Friday September 22, 2017 from 4:00 p.m. to 11:00 p.m.; Saturday September 23, 2017 from 11:30 a.m. to 11:00 p.m.; Sunday September 24, 2017 from 11:30 a.m. to 6:00 p.m.; AND BE IT FURTHER RESOLVED THAT Cultivate: A Festival of Food and Drink be designated as a Municipally Significant Event for the purpose of obtaining a Special Occasions Permit. Page 4 of 8

5 54/2017 WHEREAS Budget Committee at their July 4th 2017 meeting considered a Staff Report regarding the Waterfront Repairs; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the completion of repairs to the waterfront area in an amount not to exceed $109,000; AND BE IT FURTHER RESOLVED THAT the waterfront reserves be utilized to complete this work; AND BE IT FURTHER RESOLVED THAT staff be authorized to proceed with engineering services to complete safety assessments on the boardwalk and various areas of the harbour walls; AND BE IT FURTHER RESOLVED THAT consideration be given to petition the Provincial and Federal governments for emergency funding as a result of the damage that has occurred due to high water levels. 55/2017 WHEREAS Budget Committee at their meeting held on January 24, 2017 considered a Staff Report regarding Post Retirement Benefits and Depreciation; NOW THEREFORE BE IT RESOLVED THAT Council adopt the staff report dated January 24, 2017 in accordance with Ontario's Regulation 284/09. 56/2017 WHEREAS Council at their meeting held on August 1, 2017 considered a Staff Report regarding Contract P25WE-2017 Storm Sewer Relining; NOW THEREFORE BE IT RESOLVED THAT Council award Contract No. P25WE-2017 to DM Robichaud Associates Ltd. in the amount of $284, Page 5 of 8

6 including net HST for the Augusta, Strachan, and Gifford Streets storm sewer relining project to be funded from the approved 2017 Capital budget. 9. By-laws / Amend By-law 28/2014 being a Policy By-law to Establish Special Services - revising Schedule "A" - Established Special Services Due to the absence (with notice) of a Councillor, consideration of By-law 46/2017 was put over to the Council meeting on Tuesday, September 5, per the resolution from the Committee of the Whole meeting on June 6, in order to assure full Council attendance. Moved by Councillor Andrews Seconded by Councillor Hickey NOW THEREFORE BE IT RESOLVED THAT By-law 47/2017 being a By-law amend Bylaw 32/2017, to enter into an Alternate Locate Agreement (ALA) Between the Corporation and the Municipality of Port Hope and Canadian Nuclear Laboratories Ltd. for the Purposes of Addressing the Volume and Frequency of Locate Requests by the Port Hope Area Initiative (PHAI) to the Municipality through Ontario One Call be read a first and second time. Moved by Councillor Andrews Seconded by Councillor Hickey NOW THEREFORE BE IT RESOLVED THAT By-law 48/2017 being a By-law to Authorize a Temporary Road Closure for a Portion of Queen Street for the Critical Mass Mini MEGA Print Project Steamroller Event be read a first and second time. Moved by Councillor Hickey Seconded by Deputy Mayor Burns NOW THEREFORE BE IT RESOLVED THAT By-law 49/2017 being a By-law to Authorize the Temporary Closure of the Town Hall Municipal Parking Lot at 56 Queen Street and a Portion of Augusta Street for the Farmers Market Arts Festival be read a first and second time. Moved by Deputy Mayor Burns Seconded by Councillor Hickey Page 6 of 8

7 NOW THEREFORE BE IT RESOLVED THAT By-law 50/2017 being a By-law to Restrict Parking on a Highway for portions of Augusta Street and Elias Street and Temporarily Close a Municipal Parking Lot during Cultivate: A Festival of Food and Drink event be read a first and second time. Moved by Councillor Ferrie-Blecher Seconded by Councillor Polutnik NOW THEREFORE BE IT RESOLVED THAT By-law 51/2017 being a By-law to replace Schedule B to By-law 68/2003, being a by-law to Formalize the Community Grant Policy for the Operating and Capital Budgets. NOW THEREFORE BE IT RESOLVED THAT By-law 47/2017, 48/2017, 49/2017, 50/2017 and 51/2017 duly moved and seconded be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and engrossed in the By-law Book. 10. New and Other Business None. 11. County Update Mayor Sanderson provided an update on County Council initiatives including the recent County Council endorsement of AMO's proposed consumption tax. 12. Question Period Councillor Andrews regarding AMO proposal for HST. Council adjourned at 6:46 p.m. Page 7 of 8

8 R.J. Sanderson, Mayor B. Gilmer, Municipal Clerk Page 8 of 8

S.C. Dawe, Director of Corporate Services/Clerk C. Martinell, Deputy Clerk K. Sharpe, Director of Parks, Recreation and Culture

S.C. Dawe, Director of Corporate Services/Clerk C. Martinell, Deputy Clerk K. Sharpe, Director of Parks, Recreation and Culture June 28, 2011 Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held on Tuesday June 28, 2011 at 7:03 p.m. in the Council Chambers, 56 Queen Street, Port Hope, Ontario.