January 17, 2018 Page 1 of 5 minutes

Transcription

1 January 17, 2018 Page 1 of 5 minutes Wednesday, January 17, :00 pm Middlesex Centre Municipal Office MINUTES The Municipal Council of the Municipality of Middlesex Centre met in Regular Session in the Council Chamber on January 17, 2018 at 4:00 pm. COUNCIL PRESENT: Mayor Edmondson - Chair presiding, Deputy Mayor DeViet, Councillors Harvey, Brennan, McMillan, Silva and Berze. STAFF PRESENT: Michelle Smibert CAO and Acting Clerk Arnie Marsman Director of Planning and Development Services, Colin Toth Director of Fire and Emergency Services, Brian Lima Director of Public Works and Engineering, Kelly Henderson Planner. ALSO PRESENT: Members of the public and press. 1.0 CALL TO ORDER Mayor Edmondson called the meeting to order at 4:00 pm. 2.0 DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name Item Nature None disclosed. 3.0 ADDITIONS TO THE AGENDA There were no additions. 4.0 ADOPTION OF THE MINUTES R Motion by Councillor McMillan and Deputy Mayor DeViet THAT the minutes of the December 20 th meeting of Council be adopted as printed.

2 January 17, 2018 Page 2 of 5 minutes Council Minutes 2 January 17, DELEGATIONS AND PRESENTATIONS None 6.0 CONSENT AGENDA Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action. R Motion by Councillor Berze and Councillor Harvey 1. THAT Report FS Year End Report be received. 2. THAT having reviewed any/all correspondence regarding the sale of the former Coldstream Fire Station that staff proceed with the sale of the lands. (The Acting Clerk confirmed that no correspondence has been received on this matter.) Carried 7.0 STAFF REPORTS 7.1 Report PWE Mill Creek Lane Storm Sewer Replacement Engineering Services Project Award R Motion by Councillor Harvey and Councillor Brennan THAT the provision of detailed design and contract administration engineering services associated with the Mill Creek Lane Storm Sewer Replacement Engineering Services Request for Proposal submission received from Stantec Consulting Ltd. In the amount of $71, (excluding HST) be awarded; and, contact documents. 7.2 Report PWE Replacement of Culverts C-101 & C-313 Engineering Services Project R Motion by Councillor Silva and Councillor Harvey THAT the provisions of the detailed design and contact administration engineering services associated with the Replacement of Culvert C-101 on Denfield Road and Culvert C-313 on Westdel Bourne Road Request for

3 January 17, 2018 Page 3 of 5 minutes Council Minutes 3 January 17, 2018 Proposal submission received from GM Blue Plan Engineering Limited in the amount of $77, (excluding HST) be awarded; and, contract documents. 7.3 Report PWE Middlesex Centre Settlement Area Storm Drainage Master Plan/ Municipal Class Environmental Assessment Councillor Harvey was curious of timeline, hopes to have to done by the end of calendar year. Said it was important to keep residents educated on storm water management. R Motion by Councillor McMillian and Deputy Mayor DeViet THAT Stantec Consulting Ltd. Be awarded the Middlesex Centre Settlement Area Sotrm Drainage Master Plan/Municipal Class Environmental Assessment at a total tender price of $250, (excluding HST); and, documents. 7.4 Report PWE Supply and Delivery of Pickup Trucks Request for Quotation PWE Results Councillor Silva asked staff to consider alternatives in addition to the bid n go such as MERX as we might get some additional bids. Staff indicated that we would look into the request. R Motion by Councillor Silva and Councillor Berze THAT the purchase, supply and delivery of two (2) half ton trucks be awarded to the tender bid submission received from Highbury Ford Sales Ltd. In the amount of $86, (excluding HST). 7.5 Report PWE Middlesex Centre Winter Operations Plan R Motion by Councillor Berze and Councillor Silva THAT Council endorse the Middlesex Centre Winter Operations Planning document 7.6 Report CAO Starting Time of Council Meetings

4 January 17, 2018 Page 4 of 5 minutes Council Minutes 4 January 17, 2018 R Motion by Councillor Silva and Councillor McMillan THAT staff be asked to solicit resident/community feedback on start times of Council Meetings through an electronic poll on the website and that a further report be brought to Council for a March meeting. 8.0 CLOSED SESSION (6pm) R Motion by Councillor McMillan and Deputy Mayor DeViet THAT Jill Bellchamber-Glazier be appointed as Clerk for the Closed Session and for any other matters that might need to be dealt with following the meeting relating to the closed session matter. R Motion by Councillor Brennan and Deputy Mayor DeViet THAT Council adjourn to a closed session at 6pm for an item dealing with advice that is subject to solicitor-client privilege, including communications necessary for that purpose (239 f), personal matters about identifiable individuals, including municipal or local board employees (239 b) and litigation or potential litigation (239 e) of the Municipal Act, s.o. 2001, c25 as amended. Carried Council adjourned from closed session at 6:51 pm. 9.0 NOTICE OF MOTION none 10.0 CORRESPONDENCE - City of London Notice of Public Meeting for 660 Sunningdale - Minister of Finance, Canabis Legalization in Ontario - AMCTO Municipal Minute - AMO Policy Update New Municipal Asset Management Planning - Canada s largest publically funded regional broadband project preparing for construction - Ausable Bayfield Conservation 2018 Approved Levy R Motion by Deputy Mayor DeViet and Councillor Silva THAT the Council correspondence be received.

5 January 17, 2018 Page 5 of 5 minutes Council Minutes 5 January 17, COUNTY COUNCIL UPDATE the following was noted: Transit Feasibility study to be conducted by the County with an integrated approach; CAO meeting next Wednesday; 12.0 OTHER BUSINESS 13.0 BY-LAWS 13.1 By-Law Munroe Creek Drain (third reading) 13.2 By-Law Lenders Tile Drain Loan 13.3 By-Law Clark Tile Drain Loan 13.4 By-Law Temporary Borrowing 13.5 By- Law Confirmatory By-Law R Motion by Councillor Berze and Councillor Silva THAT By-Laws , and be approved and this constitutes first, second and third reading and THAT By-Laws , and are hereby enacted and that By-law be approved and this constitutes the third reading and that By-Law is hereby enacted; and the Confirmatory By- Law be approved and this constitutes the first, second, and third reading and that the By-Law is hereby enacted RECESS R Motion by Councillor Brennan and Councillor Silva THAT council recess at 5:24pm until the 6 pm closed session matter. Carried 15.0 ADJOURNMENT R Motion by Councillor Silva and Deputy Mayor DeViet THAT the meeting adjourn at 6:52pm. The next Council meeting is Wednesday, January 24, 2018 at 4:00 pm in the Council Chamber.