July 14, Mayor M. MacEachern Deputy Mayor R. Milne (joined the meeting at 7:25 p.m.) Councillor B. Haire

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1 THE CORPORATION OF THE TOWN OF NEW TECUMSETH COMMITTEE OF THE WHOLE REPORT CW For consideration by the Council of the Town of New Tecumseth on July 14, 2014 The Committee of the Whole met at 7:00 p.m. on Monday July 7, 2014 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario. MEMBERS PRESENT Mayor M. MacEachern Deputy Mayor R. Milne (joined the meeting at 7:25 p.m.) Councillor B. Haire Councillor D. Jebb Councillor B. Marrs Councillor R. Norcross Councillor F. Sainsbury Councillor J. Smith Councillor J. Stone Councillor P. Whiteside MEMBERS ABSENT Nil. AWARDS AND RECOGNITIONS Nil CONFIRMATION OF AGENDA Add: CW-1 b) ( PARKING - 20th SIDEROAD AND 14th LINE Councillor Jebb DISCLOSURES OF PECUNIARY INTEREST Councillor Haire declared a pecuniary interest with respect to Item CW-9 - Proposed Zoning By-law Amendment and Urban Design Report, Beeton South ( Sorbara Development Group), Part Lots 8, 9, and 10, Concession 7, Community of Beeton, Town of New Tecumseth, File No. DEV 320 as a relative lives within the prescribed notice area. Councillor Norcross declared a pecuniary interest with respect to Item CW-22 - Award of Tender T14-31 Restoration of Metal Roof, Alliston Memorial Arena as he is a tenant at the NTRC and operates a concession. Councillor Norcross declared a pecuniary interest with respect Strategy as he is a tenant at the NTRC and operates a concession. to Item CW-24 - Recreation Concession

2 Page 2 of 13 ITEMS FOR CONSIDERATION The following items were dealt with: CW-1 COUNCIL ITEMS a) TRANSPORTATION FOR RURAL RESIDENTS WITH ACCESSIBILITY ISSUES That the verbal report of Councillor Jebb be received. b) PARKING - 20th SIDEROAD AND 14th LINE That the verbal report of Councillor Jebb be received; And that the matter be referred to staff for investigation and to bring forward a report to a future Committee of the Whole meeting. CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES a) NOTTAWASAGA POLICE SERVICES BOARD That the minutes of the Nottawasaga Police Services Board dated May 28, 2014 be received. b) HERITAGE NEW TECUMSETH ADVISORY COMMITTEE That the Heritage New Tecumseth Advisory Committee Summary Report of June 10, 2014 be received. c) TOTTENHAM CONSERVATION AREA ADVISORY COMMITTEE That the Tottenham Conservation Area Advisory Committee Summary Report of June 13, 2014 be received.

3 Page 3 of 13 CW-3 ART DISPLAY POLICY That Report #CAO be received; And that an Art Display Policy substantially in the form of the Policy attached to Report CAO as Attachment #1 be approved. CW MUNICIPAL ELECTION - JOINT COMPLIANCE AUDIT COMMITTEE That Report #ADMIN be received; Audit Committee with the That Council approve the establishment of a Joint Compliance municipalities of Adjala-Tosorontio, Bradford-West Gwillimbury, Essa, and Innisfil; That the Terms of Reference and Procedures for the Joint Compliance Audit Committee be adopted; And that the necessary by-law to appoint the members of the Committee be enacted. CW-5 CO-OPERATIVE PURCHASING - PROCUREMENT OF GOODS AND SERVICES PURCHASING) POLICY That Report #FIN be received; That Council approve the changes in reporting for Co-operative and Joint Ventures of the Procurement of Goods and Services (By-law , Schedule 3) Purchasing) ( Policy as outlined; And that the Delegation of Powers and Duties Policy (By-law , Schedule 6) be amended to reflect the changes as proposed in the Procurement of Goods and Services Purchasing) Policy.

4 Page 4 of 13 CW AUDITED FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS' REPORT That Report #FIN be received; The the deputation of Michael Bunn of Grant Thornton be received; That the deputation of Gordon McInnes be received; That the Audited Consolidated Statements for the Corporation of the Town of New Tecumseth for the year ended December 31, 2013, as audited by Grant Thornton LLP, Chartered Accountants and as presented to Council, be approved; That the Mayor and Chief Administrative Officer be authorized to sign the Consolidated Statement of Financial Position; That publication of the Audited Financial Statements be made in accordance with Section 295 of the Municipal Act, 2001; And that pursuant to the Development Charges Act, 1997 and Ontario Regulation 82/98, the 2013 Statement of Development Charge Reserve Funds and Project List be submitted to the Ministry of Municipal Affairs and Housing. CW-7 BUDGET COMPARISON REPORT AS AT MAY 31, 2014 That Report # FIN be received; And that the deputation of Gordon McInnes be received.

5 Page 5 of 13 CW-8 AWARD OF RFP P FINANCIAL INFORMATION SYSTEM SOFTWARE, CONSULTING AND IMPLEMENTATION SERVICES That Report # FIN be received; That Council authorize staff to retain Diamond Municipal Solutions to provide Financial Information System Software, Consulting and Implementation services as detailed in Request for Proposal P14-02 for the upset fee of $309,958 and Maintenance fees for the next ten (10) years totalling $310,111, plus HST in accordance with their proposal dated May 22, 2014; That Council approve the purchase of SQL server licenses for the upset fee of $7,000; That Council approve a 5% project contingency allowance in the amount of $ 15,970 within which the Treasurer/Director of Finance is authorized to approve the scope of the work; amendments to That the overall unfavourable variance be funded by the Gas Tax reserve fund; And that Council enact the necessary by-law to authorize the Mayor and Clerk to sign the appropriate documents respecting RFP CW-9 PROPOSED ZONING BY-LAW AMENDMENT AND URBAN DESIGN REPORT BEETON SOUTH (SORBARA DEVELOPMENT GROUP) PART LOTS 8, 9, AND 10, CONCESSION 7, COMMUNITY OF BEETON TOWN OF NEW TECUMSETH FILE NO. DEV 320 Councillor Haire declared a pecuniary interest with respect to Item CW-9 - Proposed Zoning By-law Amendment and Urban Design Report, Beeton South (Sorbara Development Group), Part Lots 8, 9, and 10, Concession 7, Community of Beeton, Town of New Tecumseth, File No. DEV 320 as a relative lives within the prescribed Councillor Haire did not participate in discussions or vote on the matter. notice area. That Report # PD be received; That application DEV 320 to rezone land legally described as Part of Lots 8, 9, and 10, Concession 7, be approved; That amending zoning by-laws, substantially as Attachment No. 6 be approved; in the form of the draft amendments included for Beeton Residential And that the Urban Design Report entitled "Urban Design Report Community" dated June 25, 2014, included as Attachment No. 4, be approved.

6 Report09 CW July - 7, 2014 Page 6 of 13 CW-10 REGISTRATION OF DRAFT PLAN OF SUBDIVISION BALLYMORE HOMES (TOTTENHAM) CORP. MILL STREET VILLAGE - PHASE 2 PART OF NORTH AND SOUTH HALF OF LOT 7 AND PART OF NORTH HALF OF LOT 8, CONCESSION 4 COMMUNITY OF TOTTENHAM, TOWN OF NEW TECUMSETH FILE NO. 43T That Report #PD be received; That Council delegate to staff, the authority to provide final plan approval for 55 single detached dwelling lots, 32 semi-detached dwelling lots, 8 townhouse blocks (47 townhouse dwelling units), 108 high density residential units, Public Elementary School Block, Park Block, Convenience Commercial Block, Noise Berm/Buffer, Walkways, Reserves (0.3 metres), Future Road Connection Blocks, and Roads/Rightsof-Way on lands legally described as Part of North and South Half of Lot 7 and Part of North Half of Lot 8, Concession 4, (Community of Tottenham), Town of New Tecumseth as provided as Attachment No. 4 to Report #PD , And that the Mayor and Clerk be authorized to sign the final plans of subdivision for staff of written confirmation submission to the Land Registry Office, pending the receipt by of any/all conveyances from the Town Solicitor and clearance letters from all applicable commenting agencies and Town departments related to Phase 2. CW-11 BALLYMORE DEVELOPMENT (TOTTENHAM) CORP. BALLYMORE (MILL STREET VILLAGE) SUBDIVISION - PHASE 2 AMENDING SUBDIVISION AGREEMENT That Report #ENG be received; and Clerk to execute the That Council enact the necessary by-law authorizing the Mayor Amending Subdivision Agreement between Ballymore Development (Tottenham) Corp. and the Town of New Tecumseth to facilitate the development of Phase 2 of the Ballymore Residential Subdivision 43T in the Community of Tottenham in New Tecumseth, substantially in the form attached to Report #ENG , all subject Town Solicitor's final clearance; to the And that Council provide water and wastewater allocation for 134 units within Phase 2 of the Ballymore Residential Plan of Subdivision 43T in New Tecumseth.

7 Page 7 of 13 CW-12 REMOVAL OF HOLDING (H) SYMBOL ALLISTON HORIZONS (COPPERGLEN II) SUBDIVISION PART LOT 2, CONCESSION 1, COMMUNITY OF ALLISTON TOWN OF NEW TECUMSETH FILE NO. NT-T & DEV 300 That Report # PD be received; And that the amending by-law, substantially in the form of the draft by-law attached as Attachment No. 4 to remove the Holding (H) symbol on lands subject to a draft approved plan of subdivision, pursuant to Zoning By-law No , be approved. CW-13 ZONING BY-LAW AMENDMENT APPLICATION REMOVAL OF A HOLDING (`H5') SYMBOL PART OF LOT 3, CONCESSION 13 (RP 51R-30097; PARTS 4 & 5) COMMUNITY OF ALLISTON, TOWN OF NEW TECUMSETH FILE NO. DEV 328 That Report #PD be received; And that the zoning by-law amendment ( File No. DEV 328), substantially in the form of the draft amending by-law attached as Attachment No. 3 to effect the removal of a Holding (`H5') Symbol, pursuant to Zoning By-law No , be approved. CW-14 SITE PLAN AGREEMENT APPLICATION - AMENDMENT #1 - D11-AL- 126 SIMCOE COUNTY DISTRICT SCHOOL BOARD - ALLISTON UNION P.S. 211 CHURCH STREET NORTH, ALLISTON That Report # ENG be received; and Clerk to execute a And that Council pass the necessary by-law authorizing the Mayor Site Plan Agreement Amendment No. 1, substantially in the form of Attachment No. 2 to Report #ENG , with the Simcoe County District School Board, upon execution of the Agreement by the applicant, final review by the Engineering Department and all subject to the Town Solicitor's final clearance.

8 Page 8 of 13 CW-15 INTRODUCTION OF PARKING AND TRAFFIC BY-LAWS IN THE VICINITY OF THE BEATTIE PINERY NATURE RESERVE LOCATED ON THE 13th LINE, TOWN OF NEW TECUMSETH That Report #ENG be received; That By-law (as amended) "Parking and Traffic By-law", Schedule "A" Parking - Prohibited, be amended to add the following: Column 1 Column 2 Column 3 Column 4 HIGHWAY FROM TO PERIOD 13 Line, Alliston North Side CPR railway tracks 935 metres west of the CPR railway tracks Anytime That By-law ( as amended) "Parking and Traffic By-law", Schedule "C" - Stopping Prohibited, be amended to add the following: Column 1 Column 2 Column 3 Column 4 HIGHWAY FROM TO PERIOD 13tH Line, Alliston South Side cn Main" entrance to Beattie Pinery Nature Reserve, located 650 metres west of CPR railway tracks Secondary 11 entrance to Beattie 13 Line, Alliston Pinery Nature South Side Reserve, located 300 metres west of CPR railway tracks 10 metres east of main" entrance to Beattie Pinery Nature Reserve and 10 metres west of "main" entrance Beattie Pinery Nature Reserve 10 metres east of secondary" entrance to Beattie Pinery Nature Reserve and 10 metres west of "secondary" entrance to Beattie Pinery Nature Reserve That Council direct municipal law enforcement staff to work with the Ministry Resources Park Superintendent to have identified Ministry Anytime Anytime of Natural of Natural Resources Park Wardens designated as " Acting" Municipal By-law Officers", in order to assist with the enforcement of the subject by-laws for the applicable section of the 13tH Line, as outlined above; That Council direct municipal law enforcement staff to bring a report forward to Council outlining how the designation of the Park Wardens as By-law Officers will be implemented and how fines from tickets will be collected and revenues from by-law infractions managed; And that Council direct staff to coordinate the installation of the required signage in accordance with the recommended parking prohibitions and restrictions, as indicated in Report # ENG

9 Page 9 of 13 CW ONTARIO INC. (CABLEBRIDGE ENTERPRISES) BELTERRA ESTATES SUBDIVISION (TREETOPS SUBDIVISION) AMENDING PRE-SERVICING AGREEMENT, PHASE 2 That Report #ENG be received; And that Council enact the necessary by-law authorizing the Mayor the Amending Pre-Servicing Agreement between Ontario Inc. Cablebridge ( Enterprises) and the Town of New Tecumseth to facilitate the servicing of the Phase 2 Lands of the Belterra residential Plan of Subdivision NT-T- and Clerk to execute in New Tecumseth, substantially in the form attached to Report #ENG , all subject to the Town Solicitor's final clearance. CW-17 VEHICULAR SPEEDS ON GRAY AVENUE COMMUNITY OF ALLISTON That Report #ENG be received. CW-18 ASSUMPTION - MATTAMY SUBDIVISION PHASE 3 - ALLISTON REGISTERED PLAN 51M-922 That Report #ENG be received; That the necessary by-law be enacted assuming the municipal the Subdivision Agreement relating to all of the Phase 3 lots 1-92 and Blocks of services that are set out in Registered Plan 51 M-922, Reference Plan 51R except for the Sewage Pumping Station and Storm Water Management Pond located on Blocks 153 and 385 respectively; That after passage of the assumption by-law, staff be authorized to release the appropriate securities for Phase 3 of the Mattamy Subdivision, subject to the payment of the amounts identified in Report #ENG by the Developer and completion of the asphalt micro-surfacing; And that the funds provided by the Developer for street trees and a water service located within a driveway be placed in the appropriate reserve, as outlined within the financial considerations of Report #ENG

10 Page 10 of 13 CW-19 AWARD POWERSTREAM UTILITY RELOCATIONS, DAYFOOT STREET, BEETON That Report #ENG be received; That Council authorize staff to retain Powerstream to undertake the Phase 1 hydro utility upgrades as part of the future Dayfoot Street reconstruction works, in accordance with the amended Town Purchasing Policy as a sole source procurement, for the upset fee of 182, plus HST, in accordance with their quotation dated June 18, 2014, and that Council enact the necessary by-law authorizing the Mayor and Clerk to execute the appropriate documents with Powerstream; That Council approve additional funds for RJ Burnside and Associates to undertake the additional contract administration required for the Phase 1 hydro utility upgrades for the upset fee of $ 26, plus HST, in accordance with their quotation dated June 25, 2014, and that Council enact the necessary by-law authorizing the Mayor and Clerk to execute an Engineering Services Agreement with RJ Burnside and Associates; That Council authorize staff to retain Aline Utility Limited to undertake the transfer of existing street lights and associated hardware as required for the Phase 1 hydro utility upgrades for the upset fee of $ 6,000. plus HST, and that Council enact the necessary by-law authorizing the Mayor and Clerk to execute the appropriate documents with Aline Utility Limited; And that Council approve a 10% project contingency 21,500. within which the Deputy CAO/General Manager designate, is authorized to approve amendments to the scope of work. allowance in the amount of of Technical Services or his CW-20 AWARD OF REQUEST FOR PROPOSAL P14-08 PLUMBING SERVICES CONTRACT That Report # PW be received; That Council approve retaining the services of Pro Trade Plumbing for the supply of all labour, material, travel and equipment as necessary to provide plumbing repairs, technical and emergency services to residential sanitary sewers, water supply systems, and water and wastewater facilities within the Town of New Tecumseth as detailed in Request for Proposal P14-08, for the rates specified in their proposal dated June 25, 2014; That Council authorize staff to enter into a five (5) year contract with Pro Trade Plumbing effective December 1, 2014 and ending November 30, 2019; And that the necessary by-law be passed to authorize the Mayor and Clerk to sign the appropriate documents respecting Request for Proposal P14-08.

11 Page 11 of 13 CW-21 AWARD OF TENDER NO. T14-33 MICROSURFACING TYPE II WITH SUPERPAVE 12.5FC1 AND LOCALIZED SURFACE TREATMENT That Report #PW be received; That Tender No. T14-33 be awarded to Duncor Enterprises Incorporated for the tendered price of $ 238, plus HST; That a project contingency allowance in the amount of $23, be approved within which the Deputy CAO/General Manager of Technical Services or his designate be authorized to approve amendments to the scope of work; And that the necessary by-law be enacted to authorize the Mayor and Clerk to sign the appropriate documents respecting Tender No. T CW-22 AWARD OF TENDER T RESTORATION OF METAL ROOF ALLISTON MEMORIAL ARENA Councillor Norcross declared a pecuniary interest with respect Tender T Restoration of Metal Roof, Alliston Memorial Arena as he is a tenant at to Item CW-22 - Award of the NTRC and operates a concession. Councillor Norcross did not participate in discussions or vote on the matter. That Report #PRC be received; That Tender T14-31 for the supply of all labour and material for the restoration of the metal roof at the Alliston Memorial Arena not be awarded and the tender closed; That staff undertake an immediate review of options including costs, alternative roofing systems, re-evaluation of the need for additional works as per the original addendum, and re-scoping of the project for the restoration of the metal roof at the Alliston Memorial Arena; That staff re-tender the project as soon as possible and that the award of the new tender for the Restoration of Metal Roof at Alliston Memorial Arena be delegated to the CAO or the CAD's delegate subject to the project being within budget or within 20% higher than the original budget of $ 100,000; And that if additional funds are required, such additional funds be approved from the HEC Reserve Fund to a maximum of 20% higher than the original budget of $100,000.

12 Page 12 of 13 C i CW-23 TENDER T UPGRADES TO ROOF - JOINT OPERATIONS CENTRE That Report #PRC be received; That Tender T14-32 for the supply of all labour and material for a mineral surface roof restoration system at the Joint Operations Centre, Beeton not be awarded and the tender closed; And that staff undertake a review of options including costs and re-scope the project for upgrades to the roof at the Joint Operations Centre for consideration as part capital budget. of the 2015 CW-24 RECREATION CONCESSION STRATEGY Councillor Norcross declared a pecuniary interest with respect to Item CW-24 - Recreation Concession Strategy as he is a tenant at the NTRC and operates a concession. Councillor Norcross did not participate in discussions on this matter. That Report #PRC be received; And that Council authorize staff to proceed with Option A; the direct operation of concession and food services in the Beeton Memorial Arena and Tottenham Community and Fitness Centre. CW-25 RAYVILLE DEVELOPMENTS (BEETON) INC. PARSONS GLEN RESIDENTIAL SUBDIVISION PRE-SERVICING AGREEMENT That Report # ENG be received; And that a further report be brought forward to the Council meeting on July 14th, 2014 together with the Pre-Servicing Agreement (if finalized) for Council's consideration.

13 Page 13 of 13 i The Committee of the Whole convened into Closed Session at 7.55 p.m. to consider one property matter proposed or pending acquisition or disposition of land by the municipality or local board, one legal matter - advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and one litigation or potential litigation matter, including matters before administrative tribunals affecting the municipality or local board, all authorized per the Municipal Act, Section 239 (2) c), ( ( 0- e) and The Committee of the Whole reconvened into Open Session at 8:33 p.m. Mayor MacEachern reported on one property matter - proposed or pending acquisition or disposition of land by the municipality or local board, one legal matter - advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and one litigation or potential litigation matter, including matters before administrative tribunals affecting the municipality or local board, all authorized per the Municipal Act, Section 239 (2) c), ( e) and ( ( f). Refer to Closed Session Report CS dated July 7, PUBLIC NOTICE A Planning Public Meeting will be held on Wednesday July 9, 2014 at 7:00 p.m. in the Council Chambers, 10 Wellington Street East, Alliston to consider the following applications: File DEV-325: Town Initiated Zoning By-law Amendment, Medical Marihuana Production Facilities A proposed Town initiated Zoning By-law Amendment that proposes to add Medical Marihuana Production Facilities" as a permitted use in the Urban Industrial Zone as well as related parking requirements use from the "Agriculture" and " Hobby Farm" definitions. and to exclude the File DEV-314: Proposed Town Initiated General Amendments to Zoning By-law A proposed Town initiated general amendment to Zoning By-law ADJOURNMENT This meeting adjourned at 8:35 p.m. Respectfully submitted, Mayor MacEachern, Chair