MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE JULY 19, :00 AM MINUTES

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1 MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE JULY 19, :00 AM MINUTES Present: Mayor Brian Mullin, Deputy Mayor David Fawcett, Councillors David Clarke, Stewart Halliday, Paul McQueen, Manley Risk (Absent), Lynn Silverton and staff: Clerk Debbie Robertson, CAO Dan Best, Interim Deputy Clerk Deborah Crawford 1. CALL TO ORDER 1.1 Chair - Deputy Mayor Fawcett The Chair called the meeting to order at 10:00 a.m. 2. DISCLOSURE OF PECUNIARY INTEREST None with the items listed on the agenda. 3. OTHER BOARD AND COMMITTEE MINUTES 3.1 Resolution CoW RESOLVE, That the Committee of the Whole receive the following Board and Committee Minutes for information purposes: Cemetery Board draft. 3.2 Approved Prior Committee of the Whole Minutes of July 5th, 2010 for information purposes. 3.3 Business Arising: 4. ANNOUNCEMENTS None 5. NOTICE OF MOTION 5.1 Notice CoW RESOLVE, That the following items be added to an agenda for discussion: 1. Flesherton Arena change room (Parks & Recreation) - Silverton 6. DELEGATIONS :15 a.m. International Power Canada Inc. - Plateau Wind Project - Mike Crawley, David Timm, Jim Wilgar The delegation reported that International Power Canada have canvassed the area adjacent to the proposed Plateau Wind project regarding questions or concerns on the project and any comments regarding the use of a community benefit fund contemplated under the proposed road use agreement. The results of the canvassing were verbally provided to the Committee members with a written copy to be forwarded this week.

2 7. ADMINISTRATION (MULLIN) 7.1 CL Welcome Wagon Delegation Request Staff were directed to: - investigate obtaining a colour local map of Grey Highlands - to review the Business Directory for inclusion in the package - to provide a copy of the package to Council prior to forwarding to the Welcome Wagon. CoW Halliday - Silverton RESOLVE, That Committee of the Whole supports the concept of the Welcome Wagon and the Welcome Wagon be provided with a Welcome Letter from the Mayor as well as any information brochures the Municipality has regarding local services. 7.2 CSA10-36 Municipal Recognition Awards The CSA will provide a cost estimate report relating to Option #2 for review. CoW Halliday- Clarke RESOLVE, That Report CSA Municipal Recognition Awards be received and the Committee of the Whole support implementation of Option #2, in principle, subject to the overall financial impact. 7.3 CAO Christmas Holiday Closure CoW RESOLVE, That Report CAO Christmas Holiday Closure be received and that a resolution be presented to Council to authorize that the Municipal Offices be closed for the week of December 27, 2010 to December 31, 2010 inclusive and the Municipal Office will re-open on January 3, FINANCE (MULLIN) No items to report. 9. PUBLIC WORKS AND WASTE MANAGEMENT (MCQUEEN) 9.1 County Road 91 Discussion - Copy of County of Grey Agreement attached for information purposes VERBAL MOTION CoW Halliday - Silverton RESOLVE that the Committee request that a letter outlining the prior resolution regarding Simcoe County Road 91 be forwarded to the County of Grey, the Township of Clearview and Walkers Aggregates Inc. reinforcing the concerns of the Municipality of Grey Highlands.

3 9.2 Pedestrian Crossing in Flesherton Staff were directed to review all options regarding school crossings for Grey Highlands Municipality and provide an overall cost to the Committee. Halliday-Clarke Motion to Defer the Resolution until a further report is brought forward by Public Works staff. CoW Halliday - Clarke RESOLVE, That Report P.W Flesherton Pedestrian Crossing be received and that the Committee of the Whole support the recommendation of the Public Works Superintendent that no further action be taken due to the uncertainty of costs not reflected in the 2010 budget to secure a consultant to do a pedestrian and vehicle count and MTO'S recommendation for a cross walk. DEFERRED Break - The meeting recessed at 11:10 a.m.; reconvened at 11:20 a.m. 9.3 Centurian Cycling Race - Verbal update report from Public Works Superintendent. Public Works Superintendent, Chris Cornfield, provided an update that the 25 mile and 50 mile races will not be held on Grey Highlands Municipal roads. The 100 mile race will be partially on Grey Highlands Municipal roads. It was reported that Centurian have not yet entered into an agreement with the Town of Blue Mountains for the event. Once all event details are finalized Centurian will be asked to appear as a delegation to Council to provide the final update. The Public Works Superintendent will continue to provide further verbal updates as information is received. 9.4 Markdale Soccer - Request for use of Municipal grader for leveling new soccer fields (near GH Fire Station 2 and Chapman's Plant) The Public Works Superintendent and the Fire Chief reported there are safety issues with regard to soccer attendees parking on the helicopter pad tarmac, which must be kept clear at all times for emergency response teams. It was agreed that it is the responsibility of the soccer club to ensure the helicopter pad tarmac is kept clear at all times. It was also agreed that the soccer executive are to provide a report to Council regarding the control methods they will put in place to ensure the helicopter pad tarmac is kept clear at all times prior to their request being supported. The Public Works Superintendent and the Fire Chief will meet with the soccer executive to review the concerns of the Committee. Motion to Defer to the Resolution until a further report is brought forward by Public Works staff. CoW RESOLVE, That Committee of the Whole receives the correspondence of Markdale Minor Soccer and supports their request as follows: 1) Use of Municipal Grader to grade the fields 2) Cut the grass at the new fields for remainder of the season DEFERRED

4 10. PUBLIC UTILITIES (CLARKE) Year Plan - Markdale Water System (Discussion) Staff will provide a follow up report regarding financing of the Markdale Water System project and will move forward with the Request for Proposal. CoW Clarke - Silverton RESOLVE, that Committee of the Whole receive Report W&WW Year Plan - Markdale Water System for information purposes. Lunch - The meeting recessed for lunch at 12:00 p.m.; reconvened at 1:00 p.m. 14. PLANNING (FAWCETT) 14.1 Public Meeting 1:00 p.m. - ZBLA - Z Coe/Atkinson - Part of Lots 36 and 37, Concession 7 (Artemesia) The Municipal Planner, Kristine Loft, was in attendance and presented Planning Report PL and agency comments; one letter of opposition was received. The purpose of the application is to amend the subject lands to permit a single detached dwelling unit, carport and residential accessory structure on the property and to provide for the placement of an accessory structure prior to the construction of the dwelling unit. The effect will change the zoning to Rural (RU), Hazard (H) and Wetland (W). The Planner clarified that the accessory structure will not be built prior to the dwelling unit. The Applicant was in attendance. The Application will be forwarded to Council for appropriate readings. Mr. Vernon Atkinson of R.R. 1 Flesherton spoke in support of the application Public Meeting 1:00 p.m. - ZBLA - Z Markdale Country Club - Part of Lot 98 and 99, Concession 1 (Markdale) The Municipal Planner, Kristine Loft, was in attendance and presented Planning Report PL and agency comments The purpose of the application is to amend the subject lands to rezone the lands in order to recognize the newly created parcels and to permit residential uses on the subject property, to fulfill the conditions of consent for B , B , B and B The effect will change the zoning to Residential (R). The Agent, Bob McNabney, was in attendance. The Application will be forwarded to the July 26, 2010 Council meeting for appropriate readings. No comments were received from the public Adjourn Public Meeting CoW McQueen - Mullin RESOLVE That the Public Meeting be adjourned and that the Committee return to regular business.

5 14.4 PL (Planning Information Report) Ontario Inc. - Lot 11, Registered Plan 31, Part of Lot 151, Concession 1 NETSR (the former Village of Flesherton) - Flesherton Gas Bar The Planner presented Planning Report PL and agency comments. The Committee requested a deferral of the application until a Hydrogeological Report is received from the Applicant. All hazard and wetland concerns are being addressed with the Conservation Authority. CoW RESOLVE That Committee of the Whole receive Planning Information Report PL for information purposes. (Reference: Ontario Inc. - Lot 11, Registered Plan 31, Part of Lot 151, Concession 1 NETSR (the former Village of Flesherton) - Flesherton Gas Bar) 14.5 Aaron-Elderslie Minutes of May 27, 2010 for information purposes Discussion on appointment of two members to a formal committee regarding Aaron-Elderslie By-law for Wind Turbines The Committee agreed to wait for the established Terms of Reference prior to assigning committee members to the formal committee. The CAO will contact the CAO of Arran-Elderslie in regard to moving forward on a Joint Terms of Reference. 11. PARKS, RECREATION AND CULTURE (RISK) 11.1 CSA Parks & Recreation 2010 Capital Projects Staff will further investigate the need for a roof on the South Grey Museum as the roof was replaced eight years ago. Staff were also advised to bring forward all proofs for signage to Council for approval prior to ordering. Staff will review all smoke alarms in the Municipal recreation buildings. Mullin - Clarke Moved to amend the original resolution to remove the South Grey Museum Roof project. CoW Halliday - Clark RESOLVE THAT Report CSA Parks & Recreation 2010 Capital Projects be received and resolve that all projects move forward with the exception of the South Grey Museum roof Flesherton Arena Change Rooms (Silverton) - The CSA will coordinate with the Dusk Dancing dancers the request for the use of the Flesherton Arena change rooms during their August event.

6 12. PROTECTION (SILVERTON) 12.1 FES Acting Captain CoW RESOLVE, That Report FES Acting Captain be received and the Committee of the Whole support the recommendation that two staff members from each station be selected and appointed to the position of Acting Captain. Compensation for the acting captain position be 104% of the firefighter hourly rate FES Part-time fire service staff remuneration CoW RESOLVE, That Report FES Part-time fire service staff remuneration be received and the Committee of the Whole supports the recommendation: The remuneration plan for fire service staff outlined in Appendix A be implemented beginning July 1, The existing pay plan be used for the period January 1 to June 30, 2010 and a resolution be presented on the next Council agenda FES Delegation of Authority - Open Air Burning CoW RESOLVE, That Report FES Delegation of Authority - Open Air Burning be received and the recommendation be supported as follows: 1. The power of the Chief Fire Official to issue a permit to approve Open Air Burning is hereby delegated to the District Chief(s), Fire Prevention Officer and such other staff members of the Grey Highlands Fire & Emergency Services duly appoint as an Assistant to the Fire Marshal. 2. The power of the Chief Fire Official to renew an expired permit to approve Open Air Burning is hereby delegated to the District Chief(s), Fire Prevention Officer and such other staff members of the Grey Highlands Fire & Emergency Services duly appoint as an Assistant to the Fire Marshal. and a resolution be presented to Council.

7 12.4 FES Open Air Burning An overview of fire safety within Grey Highlands was provided by Chief Meads. The Open Air Burning Permit is a requirement of the Fire Codes and is a Provincial Regulation Direction was provided to the Fire Chief to contact surrounding municipalities to review the open air burning process they have in place specifically in regard to barrel burning and campfires. The Fire Chief reported that the onus and responsiblity of all open air burning is the responsibility of the Fire Chief. Motion to Defer the Resolution until a further report is brought forward by the Fire Chief to a Committee of the Whole meeting in August. CoW RESOLVE, That Report FES be received and the Committee of the Whole supports the recommendation that By-law , being a by-law for prescribing the time for setting fires, be repealed and the proposed by-law be presented to Council for all three readings. DEFERRED Break - The Committee recess at 2:55 p.m.; reconvened at 3:05 p.m. Mayor Mullin was absent from the meeting from 3:01 p.m. to 3:20 p.m. 13. ECONOMIC DEVELOPMENT (HALLIDAY) 13.1 CSA10-35 First Impressions Exchange - Next Steps Direction was provided to the CSA to book South East Grey for a public meeting and Council to attend on Saturday, August 7th at 1:00 with Burke's Falls in attendance; this would provide the community of Flesherton an opportunity to attend. CoW Halliday - Clarke RESOLVE THAT Report CSA First Impressions Exchange - Next Steps be received and Committee of the Whole supports proceeding with the next steps as presented within the report. 15. COMMUNICATIONS ACTION ITEMS Proposed Triathlon Request for Grey Highlands September 25, 2010 CoW RESOLVE, That Committee of the Whole supports the proposal of Bryan Moran for a Charitable Event Triathlon in Grey Highlands on Saturday, September 25, 2010, as outlined in correspondence dated June 28, 2010; and a resolution be presented to Council to support the event and the proposed route for the triathlon along Sideroad 19A. Council requires proof of insurance naming the Municipality of Grey Highlands as an 'additional insured' in the amount of $5,000,000. A copy of the resolution to be circulated to Public Works and emergency services, OPP, EMS and Fire.

8 Grey Sauble Conservation Authority - 1/2 day watershed meeting information The CAO was requested to coordinate a meeting with Grey Sauble Conservation Authority for August 19, 2010 after 2:00 p.m., with attendees including the CAO, Treasurer and all of Council. The CAO will confirm the meeting date Grey Highlands PROBUS Club - LCBO Outdoor Event at Kimberley Hall - August 11th, 2010 The Clerk was directed to review whether a resolution was necessary and, if so, the resolution be added to the next Council agenda INFORMATION ITEMS Ontario Provincial Police Semi-annual Reconciled Costs Saugeen Shores Playnotes - Summer Canadian Geoexchange Coalition - Proposed Amendments to Energy Efficiency Regulations Bulletin Ontario Heritage Trust Volunteer Recognition Program CUPW - The Canadian Postal Service Charter and the Future VERBAL MOTION Halliday - Silverton CoW RESOLVE that the item be brought forward to Council to forward the Municipality's concerns regarding rural postal services AMO Correspondence - Concerns re Council's action re Wind Turbines Drinking Water Source Protection - Proposed Assessment Report and Notice of Publication Student Vote and Local Government Week - October 17-23, AMO - Joint and Several Liability Paper The Clerk was directed to review whether this item was discussed at a prior Council meeting. If so, note as such and file correspondence RESOLUTIONS CIRCULATED FROM OTHER MUNICIPALITIES Town of Atikokan - UTV Resolution 16. COMMUNICATIONS RESOLUTION 17. MEETING DATES 17.1 Dates No change to dates as listed on agenda.

9 18. OTHER BUSINESS The Clerk confirmed the usage of the Corporate Blackberries are for Municipal business s and telephone calls. A Blackberry training session will be held from 9:30 a.m. to 10:00 a.m. on July 26th, 2010 for Council members. 19. CLOSED SESSION 19.1 Closed Session CoW Mullin - McQueen RESOLVE, That Committee of the Whole go into a closed session to discuss an item which relates to: Personal matters about an identifiable individual including municipal or local board employees; Present: Clerk, CAO, Treasurer, Public Works Superintendent o Time: 3:51 p.m. o o 19.2 Open Session CoW RESOLVE, That Comittee of the Whole return to Open Session. Time: 4:11 p.m. 20. ADJOURNMENT 20.1 Adjourn CoW Mullin - McQueen RESOLVE, That Committee of the Whole adjourn until the Call of the Chair. Time: 4:12 p.m. Chair Debbie Robertson, Clerk