The Corporation of The Town of Penetanguishene COORDINATED SECTION COMMITTEE MEETING COUNCIL CHAMBERS, TOWNHALL TUESDAY JANUARY 21, 2014 at 8:30 AM

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1 The Corporation of The Town of Penetanguishene COORDINATED SECTION COMMITTEE MEETING COUNCIL CHAMBERS, TOWNHALL TUESDAY JANUARY 21, 2014 at 8:30 AM Present: Deputy Mayor P. Marion Councillor E. Chapelle Councillor D. Levy Councillor H. Luzius Councilor M. Mayotte Councillor D. O'Shea Councillor J. Robitaille MINUTES CAO/Town Clerk, H. Bryce Corporate Services Executive Assistant/Deputy Clerk, S. Cooper Director of Recreation and Community Services, J. Columbus Library CEO, C.Cote Museum Curator, N. Jackson Parks & Facilities Manager, R. Laurin Planning Consultant, N. Westendorp Deputy Treasurer, C. Robillard Fire Chief, P. Ryan Regrets: Mayor G. Marshall Councillor B. Saunders 1. CALL TO ORDER In the absence of Mayor G. Marshall, Deputy Mayor P. Marion called the meeting to order at 8:35 p.m. 2. DECLARATION OF PECUNIARY INTEREST None. Page 1 of 25

2 3. MINUTES OF THE PREVIOUS MEETING FOR INFORMATION i) Coordinated Section Committee - Minutes dated December 10, RECREATION & CULTURAL SERVICES (8:30 am to 10:30 am) The Deputy Mayor turned the chair over to Councillor J. Robitaille. Councillor H. Luzius and Deputy Mayor P. Marion were in attendance as well as the Library CEO, Tourism and Events Coordinator and Director of Recreation and Community Services. a. Declaration of Pecuniary Interest None. b. Advisory Committees/Boards i. Library i) Report from the CEO re: Monthly Update Report The Library CEO briefly updated Section regarding the programming and events for Councillor H. Luzius asked about the Library Board Meetings and if they could be listed on the website. It was noted that the options would be reviewed for information on the website. The Library CEO left the meeting at this time. ii. Museum i) Report from the Curator re: Monthly Update Report The Museum Curator provided a brief summary to Section regarding the activities for December 2013 and January Page 2 of 25

3 Report from the CAO/Town Clerk in Consultation with the Director of Recreation & Community Services and Museum Curator re: Procedural By-law Addition - Museum Committee Structure/Governance The CAO/Town Clerk provided a brief summary of the report regarding the Museum structure and governance. Councillor H. Luzius noted that the Museum Board had voiced concerns about the amendment being passed by Council with the changes in the procedural By-law. The CAO/Town Clerk summarized the process of the review and the changes that are being proposed. There was a discussion regarding the changes proposed. Moved by Deputy Mayor P. Marion and Seconded by Councillor J. Robitaille THAT the Recreation & Cultural Services Section recommends to the Finance & Corporate Services Section and Council that the Penetanguishene Centennial Museum & Archives Committee structure and governance be added to the Town's procedural Bylaw as presented. The Museum Curator left the meeting at this time. iii. Heritage Penetanguishene i) Heritage Penetanguishene Minutes - Dated December 3, 2013 iv. Curling Club i) Curling Club Board Minutes - Dated December 15, 2013 Page 3 of 25

4 v. Seniors Council i) Seniors Council Minutes - Dated December 3, 2013 c. Administration & Programs i) Report from the Deputy Treasurer/Financial Analyst re: Financial Statements dated December 31, 2013 Report from the Director of Recreation and Community Services re: Monthly Update Report i Correspondence from Waypoint Centre for Mental Health Care re: Notice of Termination iv) Report from the Director of Recreation and Community Services re: Alcohol and Risk Management The Director of Recreation and Community Services provided a summary to Section regarding the Alcohol and Risk Management Policy. Moved by Deputy Mayor P. Marion and Seconded by Councillor H. Luzius THAT the Recreation & Cultural Services Section recommends to Council the adoption of the Alcohol and Risk Management Policy as an operational policy of the Recreation and Community Services Department. Page 4 of 25

5 i. Trails v) Report from the Director of Recreation and Community Services re: Program Registration Policy The Director of Recreation and Community Services summarized the proposed policy for Program Registration. Moved by Deputy Mayor P. Marion and Seconded by Councillor H. Luzius THAT the Recreation & Cultural Services Section recommends to Council the adoption of the Program Registration Policy as an operational policy of the Recreation and Community Services Department. i) Trails Committee Minutes - Dated December 3, 2013 d. Arena Matters i) Report from the Facilities Manager re: Monthly Update Report Correspondence from the Penetanguishene Sports Hall of Fame re: Annual General Meeting Report Action: For information and presentation to Council. e. Park Matters f. Town Dock Matters g. Special Events & Tourism i) Report from the Tourism and Events Coordinator re: Monthly Update - Page 5 of 25

6 The Tourism and Events Coordinator updated Section regarding the activities and events for December 2013 and January Winterama planning is continuing to move forward and spring recreation programming is coming together. Several grant applications have been submitted. h. Referrals to Upcoming Agenda/Staff i) Referrals Moved by Councillor H. Luzius and Seconded by Deputy Mayor P. Marion THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration - McGuire Park Update - Youth Engagement - Investigate new 2014 water-based events - Investigate advertising company opportunities - Permanent outdoor rink options 5. Questions from the Media & Public None. The Recreation and Cultural Services Section portion of the meeting adjourned at 9:19 a.m. and took a brief recess. 6. PLANNING & DEVELOPMENT (10:45 am to 12:00 pm) The Planning & Development Services Section portion of the agenda began at 10:43 a.m. Councillor D. Levy assumed the role of Chair. Page 6 of 25

7 Councillors M. Mayotte, J. Robitaille, and Deputy Mayor P. Marion were present, along with the Planning Consultant. a. Declaration of Pecuniary Interest None. b. Planning i) (10:45 a.m.) Presentation from Rob Voigt re: Overview of the Draft Community Design Guidelines Rob Voigt presented to Section a brief summary of the proposed Community Design Manual from Cambium. There was a discussion regarding next steps and vision in moving forward with this document. The document will be distributed to Council, added to the website and at the Front Desk. It will also be distributed to Senior Staff. There was a discussion regarding the acceptance from developers in using this document if it would deter development or encourage it. Moved by Councillor M. Mayotte and Seconded by Councillor D. Levy THAT the Planning & Development Services Section recommends to Council the adoption of the Community Design Guidelines for the Town of Penetanguishene subject to revisions obtained as part of the internal review process. Report from the Town Planning Consultant re: Employment Areas Zoning Bylaw Amendment The Planning Consultant updated Section regarding the schedule for the Open House and statutory Public Meeting for the Employment Areas Zoning By-law Amendment. Moved by Deputy Mayor P. Marion and Seconded by Councillor D. Levy THAT the Planning & Development Services Section direct the Town Planning Consultant to schedule an Open House and statutory Public Meeting regarding updates to Town of Penetanguishene Zoning Bylaw , as amended, related to the matters substantively outlined in this report; Page 7 of 25

8 AND THAT the Town Planning Consultant report back to Planning & Development Services Section Committee regarding the input received at the Open House. i Report from the Town Planning Consultant re: Hancock Z.A. 4/2013 The Planning Consultant updated Section on the upcoming Public Meeting for the Hancock - Z.A. 4/2013. Action: For information (note Public Meeting to be held January 29 at Council) c. Administration i) Report from the Deputy Treasurer/Financial Analyst re: Financial Statements Dated December 31, 2013 d. Building i) Comparative Building Activity Report - Month of December 2013 e. Advisory Committees/Boards i. Committee of Adjustment ii. iii. Sustainability Committee Downtown Improvement Committee f. Economic Development i) Report from the CAO/Town Clerk in consultation with the Town Planning Consultant re: Communities in Transition (CiT) Funding Opportunity The CAO/Town Clerk updated Section regarding the proposal for a Community Development Manager. Page 8 of 25

9 Moved by Deputy Mayor P. Marion and Seconded by Councillor D. Levy THAT the Planning & Development Services Section recommends to Council that the Town submit a funding application under the Communities in Transition (CiT) funding program for the purpose of contracting a Community Development Manager for one (1) year to complete the scope of work as outlined within this report. 7. Questions from the Media & Public None. a. Referrals to Upcoming Agenda/Staff i) Referrals Moved by Deputy Mayor P. Marion and Seconded by Councillor D. Levy THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Business Incubation - Review of Parking Regulations in the Zoning By-law (housekeeping amendment) - Tree By-law / Policy Review - TRC Review Policy (Community and Town Projects) Staff - Zoning By-law Amendment Review b. IN CAMERA SESSION i) Convene in Closed Session Moved by Deputy Mayor P. Marion and Seconded by Councillor D. Levy THAT in accordance with the Town of Penetanguishene Procedural By-law , as amended Coordinated Section Committee Page 9 of 25

10 move into an in-camera session to discuss: - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. - advice that is subject to solicitorclient privilege, including communications necessary for that purpose. Verbal Update from the Town Planning Consultant re: Settlement Area Boundary Negotiations The Planning Consultant provided an update to Section regarding the Settlement Area Boundary Negotiations. Discussions at the County will impact Penetanguishene's settlement boundary. Ministry of Infrastructure, Ministry of Affairs and Housing, Town of Midland, and The County of Simcoe are involved in the negotiations with Penetanguishene. i Arise from Closed Session Moved by Deputy Mayor P. Marion and Seconded by Councillor D. Levy THAT the Coordinated Section Committee rise from in-camera session without a report. c. REPORTS FROM IN-CAMERA SESSION i) Verbal Update from the Town Planning Consultant re: Settlement Area Boundary Negotiations The Planning and Development Section of the meeting was adjourned at 11:47 a.m. and took a recess for lunch. 8. TRANSPORTATION & ENVIRONMENTAL SERVICES (1:00 pm to 2:30 pm) Due to the lack of quorum the Transportation and Environmental Section Committee items are deferred until the February 4th, 2014 Coordinated Section Committee Meeting. Page 10 of 25

11 a. Declaration of Pecuniary Interest 9. IN CAMERA SESSION (if required) i) Convene in Closed Session Recommended Action: THAT in accordance with the Town of Penetanguishene Procedural By-law , as amended Coordinated Section Committee move into an in-camera session to discuss: - advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Correspondence from Russell Christie LLP re: Tolling Agreement Recommended Action: THAT the Transportation and Environmental Services Section recommends to Council that staff proceed as directed by the Town Solicitor. REFERRED TO COUNCIL i Arise from Closed Session Recommended Action: THAT the Coordinated Section Committee rise from in-camera session with/without a report. 10. REPORTS FROM IN-CAMERA SESSION i) Correspondence from Russell Christie LLP re: Tolling Agreement a. Administration i) Report from the Deputy Treasurer/Financial Analyst re: Financial Statements Dated December 31, 2013 Recommended DEFERRED TO FEBRUARY CSC Report from the Director of Public Works re: Monthly Update Report Recommended Page 11 of 25

12 DEFERRED TO FEBRUARY CSC i Correspondence from the Ministry of Agriculture and Food re: Small, Rural and Northern Municipal Infrastructure Fund (SRNMIF) Capital Program Recommended b. Environmental DEFERRED TO FEBRUARY CSC i) Report from Director of Public Works re: Request for Council Support for a Funding Proposal to the Ontario Geological Survey Recommended Action: THAT the Transportation and Environmental Services Section recommend to council to support and endorse the proposed Groundwater study for the 3-D mapping of the quaternary deposits in the Central Simcoe County area with full funding provided by the Ontario Geological Survey c. Transportation AND THAT Council direct staff to prepare a letter of support for the project in support of the funding proposal. DEFERRED TO FEBRUARY CSC i) Correspondence from the Director of Public Works re: Gilwood Park Drive Drainage Improvement Project Recommended DEFERRED TO FEBRUARY CSC Report from the Director of Public Works re: Extension of Thompsons Road West Class Environmental Assessment Recommended DEFERRED TO FEBRUARY CSC i Report from the Public Works Administrative Support in consultation with the Road Supervisor re: Snow Removal Level of Service Policy Page 12 of 25

13 Recommended DEFERRED TO FEBRUARY CSC iv) Report from the Asset Manager re: Salt Management Plan Update 2014 Recommended Action: THAT the Transportation and Environmental Services Section recommend to council that the Salt Management Plan be adopted as revised. DEFERRED TO FEBRUARY CSC d. Sewer e. Water i) Report from the Director of Public Works re: Philip H. Jones Pollution Control Plant Upgrades Project Update January 2014 Recommended DEFERRED TO FEBRUARY CSC i) Correspondence from the Ministry of the Environment re: Drinking Water Inspection Reports - Lepage Recommended DEFERRED TO FEBRUARY CSC Correspondence from the Ministry of the Environment re: Drinking Water Inspection Report - Payette Recommended DEFERRED TO FEBRUARY CSC f. Advisory Committees/Boards i. DWQMS ii. iii. Severn Sound Environmental Association Source Water Protection Page 13 of 25

14 g. Referrals to Upcoming Agenda/Staff i) Referrals Recommended Action: THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Main Street Redesign Option - Thompson Road extension options - Urban Road Design Standards Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Peel Street Reconstruction DEFERRED TO FEBRUARY CSC 11. Questions from the Media & Public 12. FINANCE & CORPORATE SERVICES SECTION (2:45 pm to 4:30 pm) The Finance & Corporate Services Section portion of the agenda began at 2:46 p.m. Councillor D. O'Shea assumed the role of Chair. Councillors E. Chapelle, J. Robitaille as well as Deputy Mayor P. Marion, along with the Deputy Treasurer, Municipal Law Enforcement Officer and the Fire Chief were in attendance. a. Declaration of Pecuniary Interest None. b. Fire Department & Emergency Services i) Report from the Director of Emergency Services / Fire Chief re: Penetanguishene Fire Department Annual Report 2013 The Director of Emergency Services / Fire Chief provided a summary of his annual report for Action: For information and presentation to Council. c. Municipal Law Enforcement i) Report from the City of Barrie, Court Services Page 14 of 25

15 re: 2014 POA Draft Operating Budget i Huronia Animal Control - Monthly Report dated November 2013 Report from Municipal Law Enforcement Officer re: Quarterly Report (Oct, Nov, Dec) The Municipal Law Enforcement Officer provided a summary to Section regarding the Quarterly Report for October to December iv) Report from the Municipal Law Enforcement Officer re: 2013 Municipal Law Enforcement Year End Report The Municipal Law Enforcement Officer provided an summary to Section regarding her 2013 year-end report. d. Finance Action: For information and presentation to Council. i) Report from the Deputy Treasurer/Financial Analyst re: Financial Statements Dated December 31, 2013 The Deputy Treasurer provided a summary to Section regarding the Financial Statements for December Report from the Deputy Treasurer / Financial Analyst re: Monthly Update Report The Deputy Treasurer provided an update to Section regarding the monthly activity for December and January. i Report from the Southern Georgian Bay Family Physician Recruitment re: Financial Statements for the period ending March 31, 2013 Page 15 of 25

16 The CAO/ Town Clerk provided an update to Section regarding the update from the Southern Georgian Bay Family Physician Recruitment. Although the Town no longer financially supports this initiative, the group has asked to present to Council for information. Action: For information and presentation to Council. iv) Report from the Deputy Treasurer / Financial Analyst re: Debenture Spreadsheet 2013 The Deputy Treasurer updated Section regarding the Debenture for There was a discussion regarding some inconsistencies in the document and it was noted by the Deputy Treasurer that the items would be corrected and the document would be cleaned-up for the next meeting. e. Corporate Services i) Report from the CAO/Town Clerk re: Monthly Update Report Corporate Services December 2013 i Report from the Information and Privacy Commissioner of Ontario re: Statistical Report of Town of Penetanguishene for the Reporting Year of 2013 Conference Request re: Mayor Gerry Marshall OGRA 2014 Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT the Finance & Corporate Services Section approve Mayor Gerry Marshall's attendance at the 2014 OGRA conference. iv) OGRA Delegation Requests Submitted (yet to be confirmed) Provincial Champlain Commemorations - Ministry of Francophone Affairs Lack of Funding to Support Municipal Services rendered to Page 16 of 25

17 Provincial Facilities (Police and Fire) - Ministry of Health and Long Term Care - Ministry of Municipal Affairs and Housing - Ministry of Rural Affairs - Ministry of Community Safety & Correctional Services Champlain Legacy Project/Rotary Park Redevelopment Funding - Ministry of Culture, Tourism and Sport - Ministry of Infrastructure - Ministry of Rural Affairs Ontario One Call Service Concerns - Ministry of Infrastructure Infrastructure Funding Program Criteria - Ministry of Infrastructure - Ministry of Rural Affairs Accommodation Review Committee (ARC) Structure/Process - Ministry of Education - Ministry of Rural Affairs Community Partnerships and Satellite location in Small Urban Communities - Ministry of Colleges & Trades Economic Development - Low Water Levels of Georgian Bay Update - Ministry of Economic Development Support for Small Business Retention during Infrastructure Projects - Ministry of Economic Development v) Report from the CAO/Town Clerk re: Customer Service Tracking December 24 to 31, 2013 Holiday Operations The CAO/Town Clerk updated Section regarding the 2013 Christmas season and the options for the 2014 Christmas season. There was a discussion of the options. Moved by Deputy Mayor P. Marion and Seconded by Councillor D. O'Shea THAT the Finance & Corporate Services Section recommend to Council, that based on the information provided on the level of customer service for the 2013 Christmas season that option 1 as Page 17 of 25

18 outlined within this report be implemented for the 2014 Christmas holiday hours of operation. vi) Report from the CAO/Town Clerk re: Strategic Plan Process Update Step 3 Vision Step 4 Setting Directions The CAO/Town Clerk provided an update to Section regarding the Strategic Plan Process. Moved by Councillor E. Chapelle and Seconded by Deputy Mayor. P. Marion THAT the Finance & Corporate Services Section recommends to Council that a Special Council working meeting be held on Wednesday February 5, 2014 for the purpose of working on the Town s strategic plan and to: - reviewing collected data; - to draft a mission and vision statement; - identify core values; - identify top 5 council priorities for the next 5 years. v Report from the CAO/Town Clerk re: Branding/Slogan Contest Submissions The CAO/Town Clerk summarized the Branding/Slogan results. Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle THAT the Finance & Corporate Services Section recommends to Council the formal adoption of the Town colours of blue and white; AND THAT Council review the slogan submissions during the Special Council working meeting to be held on Wednesday February 5, Page 18 of 25

19 vi Report from the Municipal Law Enforcement Officer re: Election Sign By-law The Municipal Law Enforcement Officer provided a summary of the changes made to the proposed By-law to Regulate the Use of Election Signs in the Town of Penetanguishene. There was an error located in item: 5.11: There was a discussion regarding the clarification for schedule A. Changes will be made accordingly prior to the By-law being presented to Council on January 29 th, Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT the Finance and Corporate Services Section recommends to Council the approval of By-law 2014-XX to Regulate the Use of Election Signs in the Town of Penetanguishene. ix) Report from the CAO/Town Clerk re: Proposed Amendments to the Town s Procedural By-law The CAO/Town Clerk updated Section on the proposed changes to the Town's Procedural By-law. There was a discussion regarding the wording of the designate and other items within the document that needed clarification. The CAO/Town Clerk will make the necessary changes for clarity. Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle THAT the Finance and Corporate Services Section recommends to Council the acceptance of the proposed amendments to the Procedural By-law as presented; AND THAT subject to the Town's Notice Provision By-law, the Clerk be directed to being forward the necessary By-law for Council adoption. x) Report from the CAO/Town Clerk in Consultation with the Director of Recreation & Community Services and Museum Curator re: Procedural By-law Addition - Museum Committee Structure/Governance Page 19 of 25

20 The CAO/Town Clerk provided a summary to Section regarding the addition to the Procedural By-law to include the Museum Committee Structure and Governance. Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT as per the recommendation of the Recreation & Cultural Services Section, the Finance & Corporate Services Section endorses the addition of the Penetanguishene Centennial Museum & Archives Committee structure and governance to the Town's procedural By-law as presented. xi) Report from the HR Assistant and CAO re: Council Remuneration Survey (Updated) The CAO/Town Clerk updated the final amounts for the Council Remuneration Survey. There was a discussion regarding the amounts and changes related to the Mayor specifically. Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT Finance and Corporate Services Section recommends to Council that, base on the 2013 survey, the level of compensation, benefits and method of indexing Council remuneration be confirmed as recommended within this report for the upcoming Council term, including the one third tax free allowance; AND THAT this report and recommendations be presented at the next Council Meeting; AND FURTHER THAT Staff be directed to prepare the necessary By-laws and policies for Council review and approval; AND FINALLY THAT the next Council remuneration survey be conducted in the year prior to the next election year (2017) with a report to come forward to Council in fall of 2017 outlining the recommendations for the following Council term and prior to the 2018 budget being passed. Page 20 of 25

21 f. OPP Contract Matters i) Correspondence from Municipal Policing Bureau re: 2014 Policing Cost Estimate - OPP i iv) Correspondence from the Ministry of Community Safety and Correctional Services re: Proposed billing model Correspondence from the Ministry of Community Safety and Correctional Services re: OPP Contract Cancellation Correspondence Opposing the New Proposed OPP Billing Model - Municipality of East Ferris - Municipality of Huron Shores - District Municipality of Muskoka - Tay Valley Township - Township of Limerick - Township of the Archipelago - Municipality of McDougall v) Correspondence Supporting the New Proposed OPP Billing Model - Town of Bancroft - Town of Parry Sound vi) Draft Resolution re: Proposed New OPP Billing Model Moved by Deputy Mayor P. Marion. and Seconded by Councillor E. Chapelle Action: For discussion. THAT the Finance & Corporate Services Section recommends to Council that a letter and the draft resolution as discussed be forwarded to the Mayors Collision, North Simcoe Page 21 of 25

22 MPP Garfield Dunlop, the Ministry of Community Safety and Correctional Services and the Premier of Ontario. g. Advisory Committees/Boards i. Huronia Airport ii. iii. iv. Joint Health & Safety Committee Accessibility Police Services Board i) False Alarm Annual Report Report from the Information and Privacy Commissioner of Ontario re: Statistical Report of Penetanguishene Police Services Board for the 2013 Reporting Year h. Referrals to Upcoming Agenda/Staff i) Referrals Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law - Updated Debenture Schedule Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - ARC Updates as available Page 22 of 25

23 - Land Acquisition for Arena Expansion 13. Questions from the Media & Public None. 14. IN CAMERA SESSION (if required) i) Convene in Closed Session Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle THAT in accordance with the Town of Penetanguishene Procedural By-law , as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose. i iv) Report from the CAO/Town Clerk re: Town Owned Land Ojibwa Landing Update from the CAO/Town Clerk and Town Solicitor re: 20 Laurier Rd Land Sale Correspondence from the Town Solicitor re: Fees for Service (Fire and Policing Costs) v) Arise from Closed Session Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT the Coordinated Section Committee rise from in-camera session with a report. Page 23 of 25

24 15. REPORTS FROM IN-CAMERA SESSION i) Report from the CAO/Town Clerk re: Town Owned Land Ojibwa Landing Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle THAT the Finance & Corporate Services Section recommends this report be referred to Council for full discussion on the following matters related to Ojibwa Landing: - Proposed future use (in general); - Land evaluation; - Brownfield Study phase 3; AND THAT following Council discussion, Staff be directed to hold a public consultation to gather input from the community on their long term vision for Ojibwa Landing; AND FURTHER THAT Staff obtain a professional land evaluation to determine the existing and future value of the property; AND FINALLY THAT all existing and future proposals for the development of the property be held in abeyance until Council has reviewed the information as noted above. Update from the CAO/Town Clerk and Town Solicitor re: 20 Laurier Rd Land Sale Moved by Councillor E. Chapelle and Seconded by Deputy Mayor P. Marion THAT the Finance & Corporate Services Section recommends to Council that the offer to purchase 20 Laurier Rd be rejected based on the conditions associated with the offer; AND THAT Staff be directed to re-advertise the land for sale via public bid for a price no less than $45,000. i Correspondence from the Town Solicitor re: Fees for Service (Fire and Policing Costs) Moved by Deputy Mayor P. Marion and Seconded by Councillor E. Chapelle Page 24 of 25

25 THAT the Finance & Corporate Services Section recommends to Council to proceed as recommended by the Town Solicitor; AND THAT Staff be directed to draft the necessary By-law for the Solicitors review prior to Council approval. 16. ADJOURNMENT The meeting adjourned at 4:03 p.m. Mayor Recording Secretary Page 25 of 25