The meeting convened in open session with the above noted members present. There being no Closed Session, no declaration was required.

Transcription

1 MINUTES OWEN SOUND CITY COUNCIL BAYSHORE COMMUNITY CENTRE RD AVENUE EAST NOVEMBER 14, 2016 NO CLOSED MEETING 7:00 PM - REGULAR MEETING - CHRISTIE HARE ROOM MEMBERS PRESENT: MEMBERS ABSENT/REGRETS: STAFF PRESENT: Mayor Ian Boddy Deputy Mayor Arlene Wright Councillor Travis Dodd Councillor Scott Greig Councillor Marion Koepke Councillor Peter Lemon Councillor Jim McManaman Councillor Brian O'Leary Councillor Richard Thomas None Wayne Ritchie, City Manager Pam Coulter, Director of Community Services Ken Becking, Director of Public Works and Engineering Kate Allan, Director of Corporate Services Peter Aylan-Parker, Communications Advisor Kristen Van Alphen, City Clerk Briana Bloomfield, Deputy Clerk The meeting convened in open session with the above noted members present 1 RESOLUTION TO MOVE INTO CLOSED SESSION There was no Closed Session of Council 2 DECLARATION TO MOVE TO THE REGULAR MEETING There being no Closed Session, no declaration was required 3 ADDITIONAL ITEMS a Director of Public Works and Engineering Re: Resurfacing b Director of Community Services Re: Winter Guide c Communications Advisor Re: Must Visit Hockey Towns d Councillor Thomas Re: Library Negotiations e Councillor Koepke Re: Scenic City Order of Good Cheer f Councillor Lemon Re: Remembrance Day g Deputy Mayor Wright Re: Leachate Report h Councillor Greig Re: Transit Rate Review i Mayor Boddy Re: Mayor's Activities Page 1 of 8

2 4 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest 5 CONFIRMATION OF MINUTES a Minutes of the Regular Council meeting held on October 31, 2016 R "THAT the minutes of the Regular Council meeting held on October 31, 2016 as printed be adopted" Carried b Minutes of the Public meeting held on October 31, 2016 R "THAT the minutes of the Public meeting held on October 31, 2016 as printed be adopted" Carried c Minutes of the Special Council meeting held on November 3rd and 4th, 2016 R "THAT the minutes of the Special Council meeting held on November 3rd and 4th, 2016 as printed be adopted" Carried 6 RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS R "THAT City Council now go into Committee of the Whole to consider public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business" Carried COMMITTEE OF THE WHOLE 7 PUBLIC MEETINGS Official Plan Amendment No 7 and Zoning By-law Amendment No 21 - Southbridge R "THAT the Regular Council meeting of November 14, 2016 be adjourned for a public meeting, pursuant to the Planning Act, RSO 1990, cp13" Carried Page 2 of 8

3 R "THAT the Regular Council meeting of November 14, 2016 be reconvened" Carried Council discussed Item 11a1 at this time 11a1 Report CM from the City Manager Re: Sale of Former Courthouse and Jail Facility to Tom Thomson Art Foundation in Trust for an Incorporated Tom Thomson Art Gallery R "THAT in consideration of Staff Report CM respecting Sale of Former Courthouse and Jail Facility to Tom Thomson Art Foundation in Trust for an Incorporated Tom Thomson Art Gallery (the TOM), City Council authorizes the Mayor and Clerk to sign acceptance of the Agreement of Purchase and Sale for the Property at rd Avenue East and rd Avenue East Owen Sound" Carried 8 DEPUTATIONS a Virginia Eichhorn, Director and Chief Curator, Tom Thomson Art Gallery Re: Purchase and Sale Agreement of the Former Courthouse and Jail Facility The Director and Chief Curator shared some photos of the Peel Art Gallery and Museum which is similar to what the Tom Thomson Art Gallery (the "TOM") envisions for the Owen Sound Courthouse and Jail property The TOM hopes to incorporate parts of the original Courthouse and Jail into the re-designed art gallery 9 PUBLIC QUESTION PERIOD There were no questions 10 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED a Correspondence from the Festival of Northern Lights Re: Opening Celebration Fireworks Display Moved by Councillor Lemon R "THAT in consideration of correspondence dated November 3, 2016 from the Festival of Northern Lights Administrator, City Council provides express consent for the Festival of Northern Lights to discharge display fireworks for the opening night celebration on Saturday, November 19, 2016" Carried 11 REPORTS OF COMMITTEES AND CITY STAFF a Reports: 1 Report CM from the City Manager Re: Sale of Former Courthouse and Jail Facility to Tom Thomson Art Foundation in Trust for an Incorporated Tom Thomson Art Gallery This item was discussed after Item 7 Page 3 of 8

4 2 Report CM from the City Manager Re: Ontario Provincial Police Costing The City Manager advised that the purpose of the working group is to ensure that a fair and accurate costing is completed The working group will bring a report back to Council which will share the facts and not provide a recommendation to Council There may also be interim reports presented depending on what unfolds with the process The City Manager advised that he is confident Levack Management Consulting can assist the working group in performing a fair comparison of the two police services Moved by Councillor McManaman R "THAT in consideration of Staff Report CM respecting Ontario Provincial Police Costing, City Council: 1 approves the creation of an OPP Costing Working Group consisting of Mayor Boddy, Councillor O'Leary, City Manager, Director of Corporate Services and Manager of Accounting Services; and 2 approves a contract with Levack Management Consulting to provide analytic support to the OPP Costing Working Group" Carried 3 Report FIN from the Director of Corporate Services Re: 2016 Q3 Financial Update - Operating and Capital Councillor Lemon left the Christie Hare Room The Director of Corporate Services advised that the City is looking to mitigate large WSIB sur-charges through the hiring of a Disability Consultant The Director of Corporate Services noted that the City just received notice that the 2017 Ontario Municipal Partnership Fund grant will be $100,00000 more than last year Moved by Councillor Koepke R "THAT in consideration of Staff Report FIN respecting 2016 Q3 Financial Update Operating and Capital, City Council receives the report for information purposes" Carried 4 Report OP from the Manager of Engineering Services Re: Sydenham Heights Trunk Sanitary Sewer Municipal Class Environmental Assessment - Preferred Technical Alternative Councillor Lemon returned to his chair Moved by Deputy Mayor Wright R "THAT in consideration of Staff Report OP respecting Sydenham Heights Trunk Sanitary Sewer Municipal Class Environmental Assessment, City Council: 1 approves Alternative 5 Single Trunk Gravity Sewer Main along the County Rail Trail Corridor and 8th Street East/Grey Road 5 road allowance as the preferred alternative; and Page 4 of 8

5 2 authorizes staff to proceed with the completion of the detailed design and contract documents for the project Carried 5 Verbal Report from the Deputy Mayor Re: Grey County Council Update Deputy Mayor Wright highlighted the following from the Grey County Council meeting held on November 1, 2016: Approved a $200,00000 contribution to Residential Hospice of Grey Bruce; Approved the strategic plan for Grey Roots and the implementation of the plan; Grey Roots attendance increases yearly; Denied the Dufferin Grey ATV Club s requests to permit side-by-sides on the CP Rail Trail and permit ATVs on the trail from Sunny Valley Road to 20 th Street East; and Inaugural meeting is Tuesday, December 6, 2016 at 7:30 pm b Consent Agenda Items: 1 Report CS from the Facilities Booking Coordinator Re: Provincial Council for Ontario Boy Scouts of Canada for use of Harrison Park for the 54th Annual Sunset Area Winter Camp on January 27 to January 29, Planning Notices - No Report 3 Minutes of Boards and Committees for Receipt Re: Owen Sound & North Grey Union Public Library Board meeting held on September 22, Minutes of Boards and Committees for Receipt Re: Tom Thomson Art Gallery Board of Management meeting held on September 20, Minutes of Boards and Committees for Receipt Re: Owen Sound Police Services Board meeting held on September 28, Final approvals issued for the following Business Licences: Your Natural Choice located at 677 6th Street East - Health Food Store for People and Pets The Activity Nest located at 817 2nd Avenue East - Personal and Business Services to Children and Parents Pilates & Fitness for Women Inc located at nd Avenue East - Fitness Club 7 Correspondence received which is presented for the information of Council R "THAT City Council hereby receives Items 11b1 to 11b7 on the Consent Agenda dated November 14, 2016, and further THAT the recommendation contained in Report 11b1 be approved" Carried Page 5 of 8

6 Council was impressed with the fulsome minutes provided by the Owen Sound Police Services Board Council inquired about the Polices Services fleet Staff noted that Council approves the Owen Sound Police Services Board overall budget amount, not how the money will be allocated c Minutes of Boards and Committees for Approval: 1 Minutes of the Corporate Services Committee meeting held on November 8, 2016 Moved by Councillor Koepke R "THAT the minutes of the Corporate Services Committee meeting held on November 8, 2016 be received and the recommendations contained therein be approved save and accept Item 8a1 being dealt with separately" Carried 2 Minutes of the Economic Development and Tourism Advisory Committee meeting held on October 21, 2016 Moved by Councillor Thomas R "THAT the minutes of the Economic Development and Tourism Advisory Committee meeting held on October 21, 2016 be received and the recommendations contained therein be approved" Carried 3 Minutes of the Operations Committee meeting held on October 27, 2016 Moved by Deputy Mayor Wright R "THAT the minutes of the Operations Committee meeting held on October 27, 2016 be received and the recommendations contained therein be approved save and except Resolution No OP to include 'and assumes soft services at Woodland Estates'" Carried 12 OTHER BUSINESS a Resurfacing The Director of Public Works and Engineering advised that the resurfacing program will be completed tomorrow b Winter Guide The Director of Community Services advised that the Winter Guide is now available and noted the contribution Paulette Peirol provided to the publication of the guide c Must Visit Hockey Towns The Communications Advisor announced that Owen Sound was selected by Expediaca as 1 of 22 must visit hockey towns in North American and 1 of 6 towns in Canada Further to a conversation respecting the Owen Sound Police Services Page 6 of 8

7 Board minutes, Councillor O'Leary advised that Police Services has not purchased a new SUV The SUV was ordered in the Fall of 2015 and put into service in early 2016 d Library Negotiations Councillor Thomas advised that the Meaford Library Board is terminating its current library services agreement with the Owen Sound & North Grey Union Public Library Board The Owen Sound & North Grey Union Public Library Board and Meaford Library Board have since met and it was an encouraging meeting The Owen Sound & North Grey Union Public Library Board will be providing a proposal to the Meaford Library Board next week e Scenic City Order of Good Cheer Councillor Koepke advised that she attended an appreciation event hosted by the Scenic City Order of Good Cheer The Scenic City Order of Good Cheer is a small group of volunteers that has raised a large amount of money for the City They have raised just over 13 million dollars Council suggested that Mayor and Council send a thank you letter to the Scenic City Order of Good Cheer f Remembrance Day Councillor Lemon advised that despite the weather there was a good turnout at the Cenotaph on Remembrance Day Following the ceremony at the Cenotaph, veterans attended the Owen Sound Royal Canadian Legion for a luncheon Councillor Lemon noted the importance of acknowledging local Veterans g Leachate Report Moved by Deputy Mayor Wright R "THAT City Council requests a further report be provided on Leachate and budgetary savings" Carried h Transit Rate Review Staff confirmed that a report respecting transit rates will be coming forward in January i Mayor's Activities Mayor Boddy advised that last week he served dinner at the OSHaRE volunteer appreciation event, he provided greetings at the Owen Sound Little Theatre (OSLT) 56th Annual Season Opening, and he attended the Remembrance Day parade, service and lunch Mayor Boddy advised that this week St Mary's High School football team will be playing in the CWOSSA championship this Thursday at 1:00 pm at Victoria Park, Friday night is Moonlight Madness downtown, the Fine Craft Christmas Show and Sale at the Harmony Centre is all weekend, the Kiwanis Santa Claus parade is this Saturday, and the Festival of Northern Lights opening ceremony begins at 3 pm 13 MOTION THAT THE COMMITTEE RISE AND REPORT Page 7 of 8

8 "THAT the Committee rise and report" FORMAL SESSION R Carried 14 RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE Seconded by Councillor R "THAT the action taken in Committee of the Whole in considering public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business be confirmed by this Council" Carried 15 NOTICES OF MOTION There were no notices of motion 16 NEW BUSINESS BY RESOLUTION There was no new business 17 BY-LAWS By-law No , "A By-law to confirm the proceedings of the Regular Meeting of the Council of The Corporation of the City of Owen Sound held on the 14th day of November, 2016" By-law No , "A By-law to authorize the Mayor and Clerk to execute an Agreement of Purchase and Sale with the Tom Thomson Art Foundation in Trust for an incorporated Tom Thomson Art Gallery for the Courthouse and Jail property located at rd Avenue East and rd Avenue East" R "THAT By-law Numbers and be passed and enacted" Carried 18 ADJOURNMENT The business contained on the agenda having been completed, Mayor Boddy adjourned the meeting at 9:12 pm Mayor Ian C Boddy Kristen M Van Alphen, City Clerk Page 8 of 8