MIDDLESEX CENTRE COUNCIL MINUTES

Transcription

1 March 4, 2015 COUNCIL CHAMBER 4:00 pm MIDDLESEX CENTRE COUNCIL MINUTES The Municipal Council of the Municipality of Middlesex Centre met in Regular Session in the Council Chamber on March 4, 2015 at 4:00 pm. COUNCIL PRESENT: Mayor Edmondson Chair presiding, Deputy Mayor Bloomfield, Councillors Harvey, Brennan, McMillan, DeViet and Berze. REGRETS: STAFF PRESENT: Stephanie Troyer-Boyd - Clerk, Greg Watterton Director of Corporate Services, Scott Mairs Director of Community Services, Ken Sheridan Director of Fire Services, Arnie Marsman Director of Planning & Development Services, Brian Lima Director of Public Works & Engineering. ALSO PRESENT: Members of the public and press. 1.0 CALL TO ORDER Mayor Edmondson called the meeting to order at 4:00 pm. 2.0 ADOPTION OF THE ADDITIONS TO THE AGENDA There were no additions to the agenda on March 4, BUSINESS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN 3.1 None scheduled 4.0 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name Item Nature None were declared on March 4, 2015.

2 Council Minutes 2 March 4, ADOPTION OF THE MINUTES R Motion by Councillor DeViet and Councillor Brennan THAT the minutes of the meeting of Council dated February 11, 2015 be adopted as printed; and FURTHER THAT the minutes of the meeting of Council dated February 18, 2015 be adopted as printed. 6.0 CONSENT AGENDA Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action. R Motion by Councillor Berze and Councillor DeViet 1. THAT accounts as presented by the Treasurer in the amount of $ 1,184, be approved for payment. 7.0 DELEGATIONS Don Foster 2015 Budget Mr. Foster made a presentation to Council challenging them to make sound responsible decisions. He expressed concern for the long term good of the taxpayers of Middlesex Centre and the increasing debt per capita. Mr. Foster stated that he believes the path the municipality is unsustainable and he does not want the next generation saddled with debt repayment. Mayor Edmondson thanked Mr. Foster for his comments and indicated that his comments will be considered in budget deliberations. 8.0 STAFF REPORTS 8.1 Report # Small Communities Fund & Municipal Contribution R Motion by Councillor DeViet and Councillor Berze THAT the Municipal Contribution required under the Small Communities Fund, if successful, and the Delaware Solar Project be financed through borrowing once the projects are complete. 8.2 Report # CS Draft Budget Revisions Council asked the Clerk to schedule another meeting date for budget discussions as there were still some outstanding items to finalize.

3 Council Minutes 3 March 4, Report # First Nations FCM Infrastructure Partnership Toolkit R Motion by Councillor McMillan and Councillor DeViet THAT the Infrastructure Partnership Toolkit Resource prepared by the Federation of Canadian Municipalities (FCM) be received for information. 8.4 Report FCM Sustainable Communities Conference R Motion by Councillor Harvey and Councillor Brennan THAT the FCM Sustainable Communities Conference information be received. 9.0 IN CLOSED SESSION R Motion by Councillor Harvey and Deputy Mayor Bloomfield THAT Council move in to closed session at 5:08 pm to discuss personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (two items relating to personal information) in accordance with Sections 239 (2)(b)(f) of the Municipal Act, S.O. 2001, c.25 as amended. R Motion by Councillor McMillan and Councillor Harvey THAT Regular Council resume at 6:20 pm RECESS FOR DINNER R Motion by Councillor DeViet and Councillor Berze THAT Council recess for dinner at 6:00 pm and reconvene at 7:00 pm DELEGATIONS 7:00 pm 10.1 Vallee Engineering and Ameresco Coldstream Fire Station John Vallee of Vallee Engineering made a presentation talked to Council regarding the process to date in the development of a plan for the Coldstream Fire Station. He presented information about the architectural design process, functional plan for the station completed by the building committee, design development. The presentation included other fire station projects that the Vallee Engineering group has completed noting features, costs and energy efficiency. Mr. Vallee stated that the proposed Coldstream Fire Station meets all needs of the functional study that was completed by the building committee. It was explained that the cost reference for the proposed station was done by a third party consultant and is a Class C cost estimate. A more

4 Council Minutes 4 March 4, 2015 detailed cost estimate cannot be completed without the more detailed design and construction drawings. It was noted that there are extra costs for this project because there are no municipal services on site. John Vallee indicated that they are looking for authorization from Council to move to a detailed design and construction drawing preparation based on the presented design. In addition, direction regarding whether or not Council wants Vallee engineering to retain a sustainability sub consultant to further investigate sustainable building design or simply continue with the original project intent. Jim Fonger of Ameresco provided Council with information on how they can assist in the building of a sustainable Coldstream Fire Station. He indicated that the construction of the building is an opportunity to incorporate environmental sustainability features and leveraging available grants that will help create new facilities that are net carbon zero. Recognizing that sustainable builds are the new normal, Mr. Fonger stated that an Ameresco study would do a scan of available grants which would offset some of the costs of the sustainability features. Councillor DeViet asked for an estimate on the long term savings on operational costs. Jim Fonger indicated that the anticipated 10-15% increase in capital costs would be paid back in approximately 7-9 years. Scott Mairs stated that the Building Committee needs direction from Council regarding what they would like to see in the building in order to get to the next step. He stated that they would like a sense of what Council would like to see in the building. Scott Mairs stated that the functional study completed by the Building Committee was based on the needs of the firefighters. Fire Chief Ken Sheridan indicated that the Fire Services Master Plan is the backbone to the project. He asked Council whether or not they would like administration in the new building stating that would be a starting point for the building committee. Councillor McMillan stated that she is not comfortable with a $ 2.4 million project stated that the proposal is too big, too expensive and the municipality cannot afford it. She stated that the justification is good and would be great in an ideal world but we have to be realistic. The idea of community accessibility is great but we do not need it; we just need a fire station. She stated that she would like to see fire administration stay in the municipal offices. Councillor McMillan stated she would like to see the building cost proposal be $ 1.4 or 1.5 million. Councillor DeViet questioned the creation of fire headquarters and stated that she was surprised by that proposal. She indicated that some of administrative functions proposed for the station are bigger than what was envisioned. Councillor Brennan stated that he believes the Kerwood Fire Station is a very functional hall and would serve the needs of the Coldstream Station well. Councillor Harvey suggested some interior changes and reducing the hall to four bays for cost savings. Councillor Berze indicated that Council needs to provide some guidance to the committee and suggested an upper price limit. He stated he is happy with the proposal as presented but Council needs to make a decision about the administrative space. Deputy Mayor Bloomfield suggested removing the administration space to reduce the cost.

5 Council Minutes 5 March 4, 2015 Launie Fletcher who is a member of the building committee stated that he is in favour of what has been proposed. He indicated that the cost wasn t a factor in the function needs study and that Council must tell the committee what they want. Craig Parsons agreed that the committee was given no direction from Council and if they are to start again, they require direction from Council. John Vallee indicatedd that based on Council discussion, he believes the building will still be upward of $ 2 million. He questioned whether Council wanted a design based on needs or a dollar amount. R Motion by Councillor DeViet and Councillor Harvey THAT the Building Committeee and Valleee Engineering re-evaluate the functional needs for the Coldstream Fire Station and develop revised floor plans recognizing that administrative offices aree optional; and FURTHER THAT a revised Class C estimate be prepared with an upper limit of $ 2 million NEW BUSINESS None was raised on March 4, BY-LAWS Easement Agreement Stanton Bros. Limited Confirming R Motion by Councillor Brennan and Deputy Mayor Bloomfield THAT By-Laws and be approved and this constitutes first, second and third reading and that By-Laws and are hereby enacted. R ADJOURNMENT Motion by Deputy Mayor Brennan and Councillor McMillan THAT the meeting be adjourned at 10:00 pm. The next Council meeting is Wednesday, March 18, 2015 at 4:00 pm in the Council Chamber. Mayor Clerk A community of diverse citizens, rooted in rural and urbann traditions, united through involvement,

6 Council Minutes 6 March 4, 2015 INFORMATION ITEMS/COUNCIL CORRESPONDENCE 1. Aurora Resolution Bill 52 Protection of Public Participation Act 2. Crest Support Services Family Fun Day 3. Letter from Barbara Hall Re: Housing 4. Middlesex Centre Community Policing Committee Minutes AGM 5. Middlesex Centre Community Policing Committee Minutes January 15, North Middlesex tourism resolution 7. Stantec Lobo Compressor Station Development 8. UTRCA BOD minutes November 25, 2014