TOWNSHIP OF SOUTH-WEST OXFORD COUNCIL MINUTES. January 22, 2008

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1 January 22, 2008, Page 1 TOWNSHIP OF SOUTH-WEST OXFORD COUNCIL MINUTES January 22, 2008 MEMBERS PRESENT: Mayor James Hayes Councillors: Jay Heaman, George Klosler, David Mayberry, Gerry Mitchell, Ron Sackrider, D. Anne Vanhoucke MEMBERS ABSENT: STAFF PRESENT: None Allen Forrester, Clerk-Treasurer Administrator MEETING CALLED TO ORDER The meeting was called to order at 7:00 p.m. APPROVAL OF AGENDA Resolution No. 1 RESOLVED that the agenda for the January 22, 2008, Council Meeting be accepted.. Resolution No. 2 Moved Gerry Mitchell RESOLVED that the minutes of the December 18, 2007, Council Meeting be accepted.. Resolution No. 3 RESOLVED that the minutes of the December 18, 2007, Closed Council Meeting be accepted. Resolution No. 4 RESOLVED that the minutes of the December 18, 2007, Property Standards Meeting be accepted.

2 January 22, 2008, Page 2 DECLARATION OF PECUNIARY INTEREST There were no declarations. FIRE DEPARTMENT Fire Chief Dirk Verboom gave his report for Brownsville Fire Hall. Fire Chief Wayne Lillywhite reported for Beachville Fire Hall. Fire Chief Eric Johnson gave his report for Mt. Elgin Fire Hall. CLOSED MEETING Resolution No. 5 Seconded by Jay Heaman RESOLVED THAT Council hold a closed meeting in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employees. Council went into Committee of the Whole in camera at 7:15 p.m. and reconvened in public at 9:25 p.m. ADJOURN FOR A PUBLIC MEETING FOR A ZONE CHANGE APPLICATION Resolution No. 6 Moved by D. Anne Vanhoucke Seconded by George Klosler RESOLVED that Council adjourn in order that a Public Meeting for a Zone Change application may be held. PUBLIC MEETING FOR ZONE CHANGE APPLICATION NO. ZON OF TONY AND KATHARINA OOSTERMAN, PART LOT 10, CON. B.F. (BEACHVILLE) The Public Meeting was held for Zone Change Application No. ZON Tony Oosterman was present in support of the application. Also present were: Margaret Misek-Evans, Corporate Manager, Community and Strategic Planning, County of Oxford Melissa Sherran, Planner, Community and Strategic Planning, County of Oxford Dwayne Daniel, Chief Building Official, Township of South-West Oxford Melissa Sherran gave the Planning Report for the application. Tony Oosterman spoke in support of his application. He said that he lives at the end of Vine Street. He submitted a plan of the subject lands and he said that his is the only house on the plan. He said that this (Vine Street) is a dead end street, that there is not a lot of traffic, that it is not a busy street. Mr. Oosterman said that he had proposed the severance to get his house off so that he could propose a draft plan of a subdivision for the balance of the property. Anyone interested in buying the draft plan is not interested in my house. Mr. Oosterman commented that the neighbouring properties were all on septic tile systems and some of them were not graded well.

3 January 22, 2008, Page 3 Letters opposing the application were received from the following persons: Richard and Sandra de Graaf 15 Vine Street Delma Gasparatto-Benjamin Beachville Road and Les Benjamin Christal Ramesbottom Beachville Road Kim and Bill McLelland Beachville Road Chairperson Jim Hayes asked if anyone in the audience wished to speak for or against the application. No one indicated that they wished to do so. The Chair declared the Public Meeting for Zone Change Application ZON closed. The Council Meeting was resumed. Resolution No. 7 RESOLVED that Zone Change Application ZON of Tony and Katharina Oosterman, requesting that lands in Part Lot 10, Concession Broken Front (Beachville), be re-zoned from Development Zone (D) to Residential Type 1 Zone (R1) be denied. CLOSED MEETING Resolution No. 8 RESOLVED THAT Council hold a closed meeting in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employees. Council went into Committee of the Whole in camera at 8:42 p.m. and reconvened in public at 9:25 p.m. BUILDING DEPARTMENT Chief Building Official Dwayne Daniel gave his report numbered B.D as follows: Subject: 1) Building Activity 2) Mt. Elgin Fire Hall 3) Building Inspections Resolution No. 9 RESOLVED that the Chief Building Official s Report No. B.D be accepted.

4 January 22, 2008, Page 4 CLOSED MEETING Resolution No. 10 Seconded by Jay Heaman RESOLVED THAT Council hold a closed meeting in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employees. Council went into Committee of the Whole in camera at 9:36 p.m. and reconvened in public at 10:10 p.m. Resolution No. 11 RESOLVED that Council support the decision by the fire chief to discipline two firefighters at the Beachville Station. RECORDED VOTE YES NO X James Hayes Jay Heaman X X George Klosler X David Mayberry X Gerry Mitchell X Ron Sackrider X D. Anne Vanhoucke _ 6 1 FIRE CHIEF REPORTS Resolution No. 12 RESOLVED that the Fire Chief s Report for the Brownsville Fire Hall be received. Resolution No. 13 RESOLVED that the Fire Chief s Report for the Mt. Elgin Fire Hall be received.

5 January 22, 2008, Page 5 Resolution No. 14 RESOLVED that the Fire Chief s Report for the Beachville Fire Hall be received. Fire Chief Wayne Lillywhite reported that there would be a retirement party on February 16 at the C.A.W. Hall in Woodstock for retired firefighter, Captain Bruce Julian. WORKS DEPARTMENT Works Superintendent Bill Freeman gave his report numbered W.D on the following subjects: 1) Price quotes for converting Mt. Elgin Fire Hall to natural gas. 2) Application for grant under the Municipal Infrastructure Investment Initiative (MIII) 3) Rebuilding and paving Beaconsfield Road 4) Works Department Activity The Works Superintendent was directed to prepare a report for the next meeting of Council outlining some options or recommendations for projects for the MIII Program. CLOSED MEETING Resolution No. 15 RESOLVED THAT Council hold a closed meeting in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employees. The date of March 28, 2008, at 7:00 p.m. was appointed for the 2008 Grants Night special meeting of Council. WORKS SUPERINTENDENT S REPORT NO. W.D Resolution No. 16 RESOLVED that the Works Superintendent s Report No. W.D be accepted. CORRESPONDENCE ITEM NO (2007) FROM THE CITY OF OWEN SOUND RE: THE ONE CENT NOW CAMPAIGN Resolution No. 17 RESOLVED that the resolution of the City of Owen Sound supporting the campaign to have the equivalent of one cent of the GST transferred to municipalities be supported.

6 January 22, 2008, Page 6 CORRESPONDENCE ITEM NO (2007) FROM REGIONAL MUNICIPALITY OF DURHAM RE: EMPLOYMENT INSURANCE ELIGIBILITY AND LINKS TO INCREASE POVERTY Resolution No. 18 RESOLVED that the resolution of Durham Region calling on the Federal Government to revamp the criteria for Employment Insurance be supported. CORRESPONDENCE ITEM NO.12 FROM CITY OF WATERLOO RE: INFRASTRUCTURE FUNDING Resolution No. 19 Moved by D. Anne Vanhoucke Seconded by George Klosler RESOLVED that the resolution of the City of Waterloo calling on the Federal and Provincial Government to re-examine how municipalities are funded with regard to infrastructure be supported. CORRESPONDENCE ITEM NO. 13 FROM CITY OF WATERLOO RE: PROVINCIAL SALES TAX EXEMPTION FOR MUNICIPALITIES Resolution No. 20 RESOLVED that the resolution of the City of Waterloo requesting the Province of Ontario to fully exempt Ontario Municipalities from Provincial Sales Tax (PST) be supported. CORRESPONDENCE ITEM NO. 22 FROM CITY OF OTTAWA RE: CREATING A HOTEL ROOM TAX Resolution No. 21 RESOLVED that the resolution of the City of Ottawa petitioning the Provincial Government for the authority to create a hotel room tax to recover municipal costs resulting from tourism and hotel industries be noted and filed.

7 January 22, 2008, Page 7 CORRESPONDENCE ITEM NO. 33 FROM TOWNSHIP OF NORTH GRENVILLE REQUESTING THE PROVINCE OF ONTARIO TO COMMIT 1/8 th OF THE PROVINCIAL SALES TAX TO MUNICIPAL INFRASTRUCTURE Resolution No. 22 RESOLVED that the resolution of the Municipality of North Grenville requesting the Government of the Province of Ontario to commit 1/8 th of the current 8% Provincial Sales Tax to Municipal Infrastructure Programs be noted and filed. CLERK-TREASURER ADMINISTRATOR S REPORT NO. C.T.A SUBJECT: NOT REQUIRING SEVERANCE AGREEMENT FOR CONSENT APPLICATIONS B-78/07 AND B-79/07 Resolution No. 23 RESOLVED that the Clerk-Treasurer Administrator s Report No. C.T.A be accepted. ACCOUNTS Resolution No. 24 RESOLVED that the following Accounts be approved for payment: Accounts Payable Council Report $ 274, GST recoverable $ 8, Fire Hall #1 Oct. Dec. 07 $ 17, Fire Hall #2 Oct. Dec. 07 $ 25, Fire Hall #3 Oct. Dec. 07 $ 30, Council Pay Dec. 07 $ 6, Bi-weekly # $ 33, Bi-weekly # $ 29, TOTAL $ 425, INFORMATION CORRESPONDENCE Resolution No. 25 Moved by D. Anne Vanhoucke Seconded by George Klosler RESOLVED that correspondence numbered as follows be noted and filed: #1075, #1076, #1077, #1078, #1079, #1081, #1083, #1086, #1, #2, #3, #4, #5, #6, #7, #10, #14, #19, #26, #32, #34, #35, #36, #41, #43, #44, #47, #49, #50, #54, #56, #57.

8 January 22, 2008, Page 8 CORRESPONDENCE ITEM NO. 53 FROM THE MUNICIPALITY OF SOUTH BRUCE REQUESTING SUPPORT FOR A PROVINCIAL BAN ON COSMETIC URBAN PESTICIDE USE Resolution No. 26 Moved by Ron Sackrider RESOLVED that the resolution of the Municipality of South Bruce with regard to banning urban pesticides be noted and filed. BY-LAW NO SUBJECT: TO PROVIDE FOR REMUNERTAION FOR MEMBERS OF COUNCIL Resolution No. 27 Moved by D. Anne Vanhoucke Seconded by George Klosler RESOLVED that the mover be granted leave to introduce a by-law to provide for remuneration for Members of Council and this shall constitute the First and Second Reading thereof. (By-Law No ) Resolution No. 28 Moved by D. Anne Vanhoucke RESOLVED that the By-Law to provide for remuneration for Members of Council be now Read a Third time and Finally Passed, signed, sealed and numbered BY-LAW NO SUBJECT: TO PROVIDE FOR INTERIM TAX LEVIES FOR THE YEAR 2008 Resolution No. 29 RESOLVED that the mover be granted leave to introduce a by-law to provide for Interim Tax Levies for the year 2008 for the Township of South-West Oxford and this shall constitute the First and Second Reading thereof. (By-Law No ) Resolution No. 30 RESOLVED that the By-Law to provide for Interim Tax Levies for the year 2008 for the Township of South-West Oxford be now Read a Third time and Finally Passed, signed, sealed and numbered

9 January 22, 2008, Page 9 BY-LAW NO SUBJECT: TO RE-ZONE LANDS IN PART LOT 13, CONCESSION 4 (WEST OXFORD) TO SPECIAL RURAL RESIDENTIAL ZONE (RR-21) Resolution No. 31 RESOLVED that the mover be granted leave to introduce a by-law to rezone lands in Part Lot 13, Concession 4 (West Oxford) to Special Rural Residential Zone (RR-21) and this shall constitute the First and Second Reading thereof. (By-Law No Resolution No. 32 RESOLVED that the By-Law to rezone lands in Part Lot 13, Concession 4 (West Oxford) to Special Rural Residential Zone (RR-21) be now Read a Third time and Finally Passed, signed, sealed and numbered CLOSED MEETING Resolution No. 33 Moved by Jay Heaman Seconded by George Klosler RESOLVED THAT Council hold a closed meeting in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employees Labour relations or employee negotiations Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Council went into Committee of the Whole in camera at 11:50 p.m. and reconvened in public at 11:30 p.m. Councillor Jay Heaman was not present for the balance of the meeting. ADJOURNMENT Resolution No RESOLVED that there being no further business Council adjourn at 12:35 a.m. to meet again on February 5, 2008 commencing 9:00 a.m.

10 January 22, 2008, Page 10 These minutes were adopted by Council on the 5 th day of February, MAYOR: James Hayes CLERK: Allen Forrester