THE CORPORATION OF THE TOWNSHIP OF ADELAIDE METCALFE COUNCIL MINUTES NOVEMBER 7, 2016

Transcription

1 Corporation of the Township of Adelaide Metcalfe 100 Council Minutes November THE CORPORATION OF THE TOWNSHIP OF ADELAIDE METCALFE COUNCIL MINUTES NOVEMBER 7, 2016 Present: Mayor Kurtis Smith, Deputy Mayor Nick Stokman, Councillor Betty Ann MacKinnon, Councillor Mary Ann Hendrikx and Councillor Gerald Sanders Also Present: Treasurer/Acting Administrator-Clerk Cathy Road Case, Supervisor Eldon Bryant, Acting Deputy Clerk Donna Elliott an Fire Chief Arend Noordhof Call to Order At 7:00 pm Mayor Kurtis Smith called the meeting to order. At this time, all those in attendance were asked to recite the Lord's Prayer, in unison, if they so wis Mayor Smith requested that cell phones and other devices be set to mute or turned off. Declaration of Pecuniary Interest and General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member's absence fro meeting, to disclose the interest at the first open meeting attended by the membe of Council and otherwise comply with the Act. Minutes Resolved that the Minutes of the October 17, 2016 Regular Mee approved as printed and circulated. CARRIED. Delegations & Timed Events 7:05 pm Public Meeting Re: Zoning By-law Amendment Application ZBA# Martin Strybosch, Pike Road

2 Corporation of the Township of Adelaide Metcalfe 101 Council Minutes November Resolved that the public meeting to hear Zoning By-law Amendment Application ZBA# to recognize a reduced lot width of 5 metres for the lot conditionally approved through Consent Application B02/2016 for Pike road be opened at 7:10 pm. CARRIED. Treasurer/Acting Administrator-Clerk Cathy Case reviewed the application and comments from Brandon Flewwelling, Planner. Martin Strybosch was in attendance. There were no comments from the gallery regarding this application and no written comments had been received. Resolved that the public meeting for Zoning By-law Amendment Application ZBA# be closed at 7:13 pm. CARRIED. Resolved that Council approve the site specific lot width of 5 metres for the lot conditionally approved through Consent Application B02/2016 at Pike Road as recommended by Planner Brandon Flewwelling. CARRIED. 7:10 pm Land Division Committee Re: Consideration of Revision to Conditions of Consent Consent Application #B Martin Strybosch, Pike Road Resolved that Council convene as the Land Division Committee to consider a revision to Conditions of Consent for Consent Application B02/2016 from Martin Strybosch for Pike Road at 7:14 pm. CARRIED. Acting Secretary-Treasurer Cathy Case reviewed the report from Planner Brandon Flewwelling in regards to the conditions approved for Consent Application B02/2016. In reviewing the decision, the planner has determined that Condition #5 did not apply in this case and should be removed as a condition. Martin Strybosch was in attendance and had no concerns with having the condition removed. No written comments were received.

3 Corporation of the Township of Adelaide Metcalfe 102 MOVED by Councillor MacKinnon Resolved that the Land Division Committee conditionally approve the removal of condition #5 to the conditional consent for application B02/2016, being that the conditions of Subsection 3 or 5 of Section 50 of the Planning Act apply to any subsequent conveyance or transaction involving the parcel of land subject of this consent; and that an amended notice of decision for Consent Application B02/2016 to sever one lot as well as a shared access easement extending generally from Pike Road to the rear of the resultant retained lot be circulated with the following conditions: 1. That prior to the stamping of the deeds the Township Clerk be satisfied that Zoning By-law amendment has been approved to recognize the reduced lot width for the land to be severed (5 metres). 2. That prior to the stamping of the deeds the Township Clerk be satisfied that reference plan has been submitted to the Township as prepared by a Registered Ontario Land Surveyor (OLS) to define the proposed lot to be severed and the lot to be retained along with the necessary access easement as required to provide unencumbered access to the severed lot and retained parcel. 3. That the applicant make the necessary arrangements to update drainage assessment schedules for any municipal drains affected by the consent. 4. That an Acknowledgement and Direction be prepared by the Applicants Solicitor for electronic transfer of documents. CARRIED. Resolved that the Land Division Committee be closed at 7:16 pm and Council reconvene in regular session. CARRIED. 7:30 pm Robert Foster, Partner, Graham Scott Enns LLP Re: Presentation of 2015 Financial Statements The 2015 Financial Statements were reviewed by Robert Foster, Partner with Graham Scott Enns, along with the Audit Findings and Management Representation Letter.

4 Corporation of the Township of Adelaide Metcalfe 103 Resolved that Council receive the 2015 Financial Statements as presented by Graham Scott Enns LLP; that the Mayor be directed to sign the Audit Findings on behalf of the Township of Adelaide Metcalfe; and that the Treasurer/Acting Administrator-Clerk be authorized to sign the Management Representation Letter. CARRIED. 8:00 pm Bill Rayburn, CAO, County of Middlesex Re: Local Planning Services Agreement with County CAO Rayburn reviewed the proposal from the County to provide planning services to all lower tier municipalities. Durk Vanderwerff, Manager of Planning, County of Middlesex, also attended. Thames Centre, Middlesex Centre, Strathroy-Caradoc and Lucan-Biddulph already share County planning services on a cost-recovery basis. The levy increase would be approximately 1.3% to all municipalities. County Council will be making a decision at their November 22 nd regular meeting. Council discussed the proposal. MOVED by Councillor MacKinnon Resolved that Council direct the Treasurer/Acting Administrator-Clerk to draft a letter in response to the proposal for County-wide Planning Services which will outline Council's concerns with the proposal. CARRIED. Correspondence 1) AMO Ministers Announce Consultations on the Scope and Processes of the Ontario Municipal Board 2) AMO Federal Fall Economic Statement Increases National Infrastructure Spend 3) OGRA Advisory Council on Economic Growth Releases First Report 4) Middlesex County Middlesex County Launches 2016 Visit Middlesex Tourism Video 5) North Middlesex Local School Advisory Committee Ontario Rural Education Symposium, Saturday, November 26, Parkhill 6) Ausable Bayfield Conservation Authority a) Agenda-Board of Directors Meeting, October 20, 2016 b) Minutes-Board of Directors Meeting, September 15, 2016 c) Minutes-Budget Committee, October 13, 2016 d) General Manager's Report, October 20, 2016 e) Agenda-Board of Directors Special Meeting, November 3, 2016

5 Corporation of the Township of Adelaide Metcalfe 104 7) St. Clair Conservation Authority a) Minutes-Board of Directors Meeting, September 15, 2016 b) Conservation Update, October ) Graham Scott Enns Open House in Memory of Don Lemon, November 9, ) Resolutions: a) Township of North Frontenac request for support for Ontario's electrical bills FILED b) Grey County request the Province re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents SUPPORTED c) Municipality of Charlton and Dack requesting the Province to reevaluate the requirement to submit 25 signatures of voters supporting a nomination and allow it to be an optional local decision SUPPORTED Staff Reports Treasurer/Acting Administrator-Clerk Cathy Case presented her report to Council. Resolved that the accounts payable for period October 13, 2016 to November 2, 2016 in the amount of $1,019, be approved for payment. CARRIED. MOVED by Councillor MacKinnon WHEREAS capitalized terms not defined herein have the meaning ascribed to them in the FIT Rules, Version 5.0; AND WHEREAS New Bright Present II LP (the "Applicant") proposes to construct and operate a Non-Rooftop Solar Project (the "Project") on (the "Lands") in the Township of Adelaide Metcalfe under the province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Township of Adelaide Metcalfe indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

6 Corporation of the Township of Adelaide Metcalfe 105 NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Adelaide Metcalfe supports the construction and operation of the Project on the Lands and that the sole purpose of this resolution is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose. CARRIED. Resolved that Council withdraw the request for Spriet Associates to prepar an updated schedule of assessment for the Cuddy Drain under section 76 o the Drainage Act; and that Spriet Associates be directed to pr preliminary report under section 78 of the Drainage Act for the Cuddy Dra for Council's consideration. CARRIED. Resolved that Council review and consider the cost for the preparation of the report under section 78 of the Drainage Act for the Cuddy Drain during 201 budget deliberations. CARRIED. Resolved that Council direct staff to make arrangements for Tow Council and Staff dinner at Amy's Place Restaurant on Friday, December CARRIED. MOVED by Councillor MacKinnon Resolved that for 2016, the Administration Office be closed on December and 30; and that staff be required to either use two days of vacation time work through the closure or take time with no pay for these days; and that policy on seasonal holiday hours be drafted for Council approval. CARRIED. Resolved that regular Council meetings be scheduled for Monday, January 9, 2017 and Monday, January 23, CARRIED.

7 Corporation of the Township of Adelaide Metcalfe 106 Resolved that Council accepts the report of the Treasu Administrator-Clerk as presented. CARRIED. Closed Session Resolved that Council and the Treasurer/Acting Administrator-Clerk move t closed session under the Municipal Act, Section 239(2)(b) personal matte about an identifiable individual in conjunction with Section 373(1) proceeding to registration of tax arrears certificate; and Section 239(2)(e) litigatio potential litigation, including matters before administrative tribunals, affecting the municipality or local board, at 8:47 pm. CARRIED. Resolved that the closed session end at 9:00pm and that Council reconven in regular session. CARRIED. Rise and Report from Closed Session There was no report from the Closed Session. Other Business Councillor Sanders commended Deputy Mayor Stokman on a job well done at th Remembrance Service held on Sunday, November th 6at the Cenotaph in Kerwood. Deputy Mayor Stokman was pleased with program and the turn out. Councillor Sanders inquired into a meeting of Recreation Treasurer/Acting Administrator-Clerk Case advised that Suncor has been in contact with the Township. A conference call was attended by the Mayor and Treasurer t discuss moving forward with a community project. Additional information regarding costs for improvement is being prepared. Councillor Hendrikx advised that she received lots of positive comments from th Biz After Biz hosted by the Township on October 27, Mayor Smith reviewed his update on activities with Council.

8 Corporation of the Township of Adelaide Metcalfe 107 By-Laws Resolved that three readings be given to: By-law No , Regulating Animals By-law No , Zoning By-law Amendment ZBA# By-law No , Confirm Council Proceedings and that the by-laws be signed by the Mayor and Treasurer/Acting Administrator-Clerk and the corporate seal be attached. CARRIED. Adjournment Resolved that the meeting be adjourned at 9:11 pm. CARRIED. Kurtis Smit, ayor Cathy Case, reasurer/acting Administra or-clerk