M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 9, 2017

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1 M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 9, 2017 PRESENT STAFF PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura, Treasurer Jeff Slater, Parks and Arena Superintendent Lee Gosnell, Public Works Superintendent REGRETS ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 approves the agenda for November 9, 2017 as printed and circulated. APPROVAL OF MINUTES RES. NO.2 RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; October 26, 2017 Public Meeting Rezoning Downie Line (N. & S. McColl) October 26, 2017 Public Meeting- Rezoning Downie Line (N. & S. McColl) October 26, 2017 Public Meeting Rezoning Downie Line (D. & N. McColl) AND THAT the following corrections be made to the October 26, 2017 Council Minutes prior to adoption; Item C9.c) - Resolution #16. The date should be changed from October 12, 2017 to October 26, 2017.

2 November 9, Page 2 of 8 RES. NO.3 Cont d By-law Resolution #22. The resolution should read known municipally as Downie Line, not Downie Line. By-law Resolution #24. The resolution should read known municipally as Downie Line, not Downie Line. By-law Resolution #26. The resolution should read Downie Line, not 2085 Downie Line. Resolution #28 was Moved by Bodnar, Seconded by Seman. In Resolutions #29 and #30, the meetings date shall be reflective of October 26, 2017, not October 12, DISPOSTION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS (B) REPORTS (C1 - C10) 1. ROADS a) Roads Report for October RES. NO.4 Moved by Bodnar RESOLVED that the Roads Report for October from the Public Works Superintendent dated November 9, 2017 be received. b) Concrete Stockpile RES. NO.5 RESOLVED that the Concrete Stockpile Report from the Public Works Superintendent dated November 9, 2017 be received; AND THAT the Council of the Municipality of West Elgin agrees to give Spence Construction the surplus uncrushed concrete material currently at Kearns Pit in exchange for temporary storage at Kearns Pit; AND FURTHERMORE that if the Public Works Department requires the crushed concrete material, that Spence Construction make the material available to the Municipality of West Elgin at a reduced material rate. c) Proposed Sidewalk Maintenance Grant RES. NO.6 RESOLVED that the Proposed Sidewalk Maintenance Grant Report from the Public Works Superintendent dated November 9, 2017 be received; AND THAT the Council of the Municipality of West Elgin remain status quo. 2. RECREATION/EMERGENCY MANAGEMENT

3 November 9, Page 3 of 8 a) Recreation Report for October RES. NO.7 RESOLVED that the Recreation Report for October from the Recreation Report dated November 9, 2017 be received. 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT a) By-law Enforcement Report RES. NO.8 Moved by Leatham RESOLVED that the By-law Enforcement Report from the C.A.O.- Clerk dated November 9, 2017 be received. 7. DRAINS 8. ADMINISTRATION a) Haven s Lake Road Transfer Funds RES. NO.9 acknowledge Julie Newman as a delegation and allow her to address Council. RES. NO.10 RESOLVED that the Haven s Lake Road Transfer Funds from the C.A.O.-Clerk dated November 9, 2017 be received; AND THAT the Council of the Municipality of West Elgin set-up a reserve with monies received from Seaside Developments for a portion of the Haven Lake Road Allowance; AND THAT funds in the set-up reserve be used on a project in the Port Glasgow Beach and Marina area to honour the family that donated the lands; AND THAT representatives of Haven s family be part of the committee to make a recommendation to Council; AND FURTHERMORE THAT the appropriate by-law to establish a Reserve Fund be brought forth. DISPOSITON: Carried b) West Elgin Fire Report for October RES. NO.11 Moved by Leatham

4 November 9, Page 4 of 8 RES. NO.11 Cont d RESOLVED that the West Elgin Fire Report for October from the West Elgin Fire Chief dated November 9, 2017 be received. 9. PLANNING 10. ACCOUNTS RES. NO.12 Moved by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher #11 amounting to $231, in settlement of General, Road, Water, and Arena Accounts (including cheques # & EFT dep # ). CORRESPONDENCE 1. Letter to Council from the West Elgin Community Health Centre thanking the Municipality of West Elgin for our participation with the Fall Family Fun Night. 2. Request for Support from the Township of Lucan Biddulph regarding municipal concerns with Bill 148. RES. NO.13 send a letter from Mayor and Council pressing West Elgin s concerns regarding Bill 148 and that copies of the letter be sent to the MPP Elgin-Middlesex-London, Jeff Yurek, MP Elgin-Middlesex-London, Karen Vecchio, MPP Barrie & Chair of the Standing Committee on Bill 148, Ann Hoggarth and the Honourable Premier Wynne. 3. Notification from the Town of Essex of their support of the Town of Halton Hills resolution regarding zero tolerance against racism and condemn all racist acts of violence. RES. NO.14 Moved by Wolf Seconded by Seman supports the Town of Halton regarding zero tolerance against racism and condemn all racist acts of violence. 4. Association of the Municipalities of Ontario Federal Gas Tax Fund Annual Report for the year ending December 31, Ministry of Agriculture, Food and Rural Affairs Rural Ontario Leaders Awards Southwestern Integrated Fibre Technology (SWIFT) Southwestern Ontario is committed to Building Broadband for Everyone.

5 November 9, Page 5 of 8 7. Letter to Council from the Elgin St. Thomas Alzheimer Society request for Flag Raising Ceremony the morning of Tuesday January 9, 2018 for Alzheimer s awareness month. RES. NO.15 Raise the Flag to bring awareness to Canadians living with Alzheimer disease or other dementias at the West Elgin Municipal Office and the West Elgin Arena on Tuesday January 9, Letter to Council from Packetworks requesting municipal access for the development of a Fibre to the Home/Premises Network in West Elgin. RES. NO.16 to agree in principle to enter into a long-term lease arrangement for two municipally owned parcels of land (as described in correspondence D8 of the West Elgin Agenda Package for November 9, 2017) for the placement of structure(s) to house the electronic equipment and terminate the fibre optic cables necessary to operate the Fibre to the Home undertaking; AND THAT the Council of the Municipality of West Elgin enter into a Municipal Access Agreement granting North Frontenac Telephone Elgin Corp. the ability to place its fibre optic cables, ducts, vaults etc. within the municipal rights-of-way within industry standard terms and conditions as agreed to by Municipal Officials under the direction of the solicitor. 9. Federation of Canadian Municipalities News October 27, Lower Thames Valley Conservation Authority Surveillance for Blacklegged Ticks Conducted in Our Conservation Areas October 26, Request for Support from the Municipality of Morris-Turnberry regarding the Tenanted Farm Tax Class properties being changed to the Residential Tax Class. 12. Letter to Council from the Minister of Finance, Charles Sousa, regarding the lawful use and retail distribution of non-medical cannabis as a carefully controlled substance within the province of Ontario. 13. Request for Support from the Municipality of Dutton Dunwich regarding the Annual Sidewalk Grant funded by the County of Elgin. 14. Association of the Municipalities of Ontario Call to Action Talk to your MPPs about the Estimated Fiscal Impacts of Bill 148 October 31, Association of the Municipalities of Ontario Attorney General Introduces Ontario s Cannabis Act, 2017 November 1, Request for Support from the Town of Lakeshore requesting the Government of Ontario to create a Provincial Flood Insurance Program.

6 November 9, Page 6 of Lower Thames Valley Conservation Authority Season s Greetings from the Longwoods Road Conservation Area & Ska-Nah-Doht Village and Muesum November 26, Thames Talbot Trail Land Trust the Tattler October RECOMMENDED TO ACCEPT & FILE: 19. AMO Watch File October 12, 2017; Watch File October 19, 2017; Watch File October 26, 2017; Watch File November 2, Notification from the Town of Amherstburg of their support of the Municipality of Chatham-Kent resolution regarding the installation of barriers along Highway 401 corridor from Windsor to London. RES. NO.17 Moved by Leatham RESOLVED that the above correspondence items numbered 1, 4, 5, 6, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20 be received and filed. BY-LAWS 1. By-Law No Establish Reserve Fund Haven s Lake Road Allowance RES. NO.18 RESOLVED that the mover be granted leave to introduce a By-law for the Corporation of the Municipality of West Elgin to set-up a reserve with monies received from Seaside Developments for a portion of the Haven s Lake Road Allowance and for funds in the set-up reserve be used on a project in the Port Glasgow Beach and Marina area to honour the family that donated the lands, and this shall be the first and second reading and provisional adoption thereof. RES. NO.19 Moved by Bodnar Seconded by Wolf RESOLVED that the Municipality of West Elgin establish a By-law to set-up a reserve with monies received from Seaside Developments for a portion of the Haven s Lake Road Allowance and for funds in the set-up reserve be used on a project in the Port Glasgow Beach and Marina area to honour the family that donated the lands, and this shall now be read a third time and finally passed, signed, sealed and numbered By-law Establish Reserve Fund Haven s Lake Road Property MINUTES RES. NO.20 Moved by Leatham

7 November 9, Page 7 of 8 RES. NO.20 Cont d RESOLVED that the minutes of the following committee meetings NOTICE OF MOTION OTHER BUSINESS be received: October 19, Council Announcements Lower Thames Valley Conservation Authority Board Councillor Leatham Deputy Mayor Bodnar - Mentioned that he and the Deputy Mayor Bodnar attended a seminar held by the St. Thomas Public Health Unit regarding the legalization of Cannabis. Potential problems for landlords was discussed. - Mentioned that 115 people attended the Old Jail during Halloween. - The West Elgin 2017 Home for Christmas Event starts November 17, 2017 and goes to December 2, Deputy Mayor Bodnar showed Council the new 2018 West Elgin Lose your Blues brouchure. CLOSED SESSION RES. NO.21 Moved by Wolf adjourn to a closed session to discuss: Personal matters about an identifiable individual (M.A. s.239 (2)(b)). RES. NO.22 Moved by Leatham Seconded by Seman now rise and report. RISE AND REPORT Direction was given to the C.A.O.-Clerk. RES. NO.23 receive information regarding four West Elgin properties;

8 November 9, Page 8 of 8 RES. NO.23 Cont d AND FURTHERMORE that the Council of the Municipality of West Elgin authorizes Real Tax Recovery Specialists to proceed with Tax Sale Proceedings on all four West Elgin properties. CONFIRMING BY-LAW RES. NO.24 RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on November 9, 2017 and this shall be the first and second reading and provisional adoption thereof. RES. NO.25 Moved by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on November 9, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law November 9, 2017 Confirming By-law. DISPOSITION: ADJOURNMENT RES. NO.26 Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 12:20 p.m. to meet again on November 23, These minutes were adopted on the 23 rd of November, Bernie Wiehle Bernie Wiehle Mayor R. Scott Gawley R. Scott Gawley C.A.O.-Clerk