THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES. Council Chambers Oliver Paipoonge Municipal Complex

Transcription

1 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES DATE: April 10, 2017 TIME: 6:30 PM PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor B. Kamphof (absent with notice) Councillor A. Vis MUNICIPAL OFFICERS: Wayne Hanchard, CAO/Clerk (absent with notice) Judy Jacobson, Deputy Clerk Karen Caren, Treasurer/Deputy CAO Chris Bowles, Public Works Superintendent Kyle Bushby, Community Services Supervisor Courtney Gallant, Administrative Assistant Page 1 of 14

2 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA Adoption of the Agenda Resolution No PRESENTATIONS THAT with respect to the April 10, 2017, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed Consolidated Financial Statements Rosy Brizi, CA, Partner, Grant Thornton LLP appeared before Council and made a presentation with respect to the 2016 Consolidated Financial Statements and responded to questions. A copy of the Draft Consolidated Financial Statements distributed separately. 5. MINUTES OF PREVIOUS MEETINGS Council Meeting Minutes of the Council Meeting held on March 27, 2017, for approval. Discussion on the above noted minutes. Resolution No THAT the Minutes of the Council meeting held on March 27, 2017, BE APPROVED. Page 2 of 14

3 (b) Closed Session Minutes of the Closed Session held on March 27, 2017, for approval. Resolution No THAT the Minutes of the Closed Session held on March 27, 2017, BE APPROVED. 6. REPORTS OF MUNICIPAL OFFICERS Surplus Equipment Community Services/Fire and Emergency Services Report No to obtain Council approval to declare surplus and offer for sale the Olympia at the NorWest Recreation Centre and a Cascade SCBA Air Bottle Compressor at the Rosslyn Fire Hall. Resolution No THAT with respect to Report No we recommend that the following equipment be declared surplus and offered for sale: Olympia Model 2000, VIN RC , Manufacturers date August, 1995, hours with both side panels removed Cascade SCBA Air Bottle Compressor (b) Landfill Sites - Goodwill Bins Report No to provide information to Council on the goodwill bins situated at the Landfill Sites. At the March 27, 2017, meeting of Council directed the Community Services Supervisor to provide a report on the Goodwill Bins at the Landfill Sites and provide information on their usage. Page 3 of 14

4 Following a discussion, it was the consensus of Council that the Municipality continue with the Goodwill Bins and if any of the goods have not been taken within two weeks they are to be removed and taken to the pit and that all the appropriate signage be installed. (c) NorWest Recreation Centre - Public Skate Report No to provide Council with information on the public skate at the NorWest Recreation Centre. At the March 27, 2017, meeting Council directed the Community Services Supervisor to submit a report on the status of the public skate at the Norwest Recreation Centre in regards to the no sticks/pucks policy. Following a discussion, it was the consensus of Council that the public skate continue with no sticks or pucks being allowed during that time. (d) Fire and Emergency Services Activity Log from the Fire and Emergency Services for March (e) Fire and Emergency Services Fire and Emergency Services Officers Meeting Minutes held on March 14, 2017, for information. Council requested further information on the item pertaining to the cleaning of the fire halls. (f) Planning Monthly Report Monthly report from the Manager of Planning. Zoning Amendment Pre-consultation for Debby Dick - Following a discussion, it was the consensus of Council that once the living space was no longer required that it be removed from the property or converted back to its original use. (g) Committee of Adjustment - Application No. 1B/15/17 on behalf of Donald and Gina Farquhar on property known as Lot 11, Concession 6 RP 55R-2900 Part 4, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a new lot, for Council's comments. Page 4 of 14

5 Resolution No THAT with respect to Application No. 1B/15/17 on behalf of Donald and Gina Farquhar, Council's comments are as follows: No concerns (h) Special Council Meeting Resolution No THAT we recommend a Public Meeting for the new Official Plan be established as follows: Wednesday, April 19, :30 PM Oliver Paipoonge Municipal Office (Council Chambers) (i) Award RFP Bi-Annual Bridge Inspections 2017 Report No to award Request for Proposal (RFP) Bi-annual Bridge Inspections. Resolution No THAT with respect to Report No we recommend that Request for Proposal for the Bi-annual Bridge Inspections be awarded to AMTEC Engineering LTD in the amount of $5, (including HST), as being the proposal that best meets the needs of the Municipality. Page 5 of 14

6 (j) Update - Harstone Drive - Scaling of Trees Report No to provide Council with an update on the matter pertaining to the Harstone Drive Scaling of Trees as contained in the List of Pending Items. Following a discussion, Council directed the CAO/Clerk and By-law Enforcement Officer to submit a report on a possible approach the Municipality can take on this matter. (k) Federation of Canadian Municipalities Legal Defense Fund Report No to provide Council with information on the Federation of Canadian Municipalities (FCM) Legal Defense Fund and FCM's request to Oliver Paipoonge to contribute to this fund. Letter from Clark Somerville, FCM President dated March 17, 2017, providing information with respect to the above noted. Following a discussion, it was the consensus of Council not to contribute to the fund and that the membership in FCM be reviewed next year on whether to continue to be a member. (l) Capital Projects Progress Update A copy of the Capital Projects Progress Update as of April 5, 2017, for information. Following a discussion, Council directed Administration to also advertise the two sheds and the rock structure as surplus in the May newsletter. (m) By-law Enforcement Report from Larry Eyres, By-law Enforcement Officer for March Following a discussion with respect to a complaint received regarding Itec 2000, Council directed this matter be investigated and a report be submitted to Council. (n) Building Monthly Report Building Monthly Report for the month of March Page 6 of 14

7 (o) Rosslyn Water System: Relief from Requirements Report No to give Council further information on the requirements and our prospects for obtaining relief from them. (p) Ornge - Helipad Maintenance Funding Agreement Report No to continue working with Ornge in the provision of air ambulance services. A By-law will be presented to Council for ratification later in the meeting. Resolution No THAT with respect to Report No we recommend that we enter into an agreement with Ornge for provision and maintenance of the helipad located close to the Kakabeka Falls airport used by Ornge helicopters; AND THAT the necessary By-law be presented to Council for ratification. (q) Police Statistics Copy of the Thunder Bay Police Services, Oliver Paipoonge Branch statistics from January to March (r) Change in Council Meeting Times Following a discussion, it was the consensus of Council that the resolution be deferred and if implemented it be on a temporary basis and reviewed at the November 27, 2017, meeting. Resolution No NOTWITHSTANDING By-law No being a By-law to regulate the proceedings of Council, we recommend the following changes be made: Page 7 of 14

8 4. COUNCIL MEETINGS - Council Meetings After the Inaugural Meeting, the Council shall meet at the Council Chambers of the Oliver Paipoonge Municipal Office on the 2nd Monday of each month commencing at 6:30 p.m. and the 4th Tuesday of each month commencing at 9:00 a.m., or as soon thereafter as a quorum of the Members of Council shall be present unless otherwise ordered by special motion. Should the regular Council Meeting day fall on a public or civic holiday, the Council shall meet at the same hour on the following Wednesday. AND 6. AGENDA AND MINUTES Agenda The Council Meeting held on the 2nd Monday of the month will have the Administrative support from the Departments listed below: Planning Department Fire and Emergency Services By-law Enforcement Building Department The Council Meeting held on the 4th Tuesday of the month will have the Administrative support from the Departments listed below: Administration Department Finance Department Public Works Department Community Services Department DEFERRED (s) SNEMS Kakabeka Falls Ambulance Base Initiative Report No to update Council on the initiative that began in REPORTS OF COMMITTEES Rural Cupboard Food Bank Statistics January - March 2017 Rural Cupboard Food Bank Statistics for January - March 2017 for information. A copy of the year end report for 2016 with a breakdown on the locations served was distributed at the meeting for Council's information. Page 8 of 14

9 (b) Lakehead Region Conservation Authority Minutes of the Lakehead Region Conservation Authority meeting held on February 22, 2017, for information. (c) Thunder Bay District Health Unit Minutes of the Thunder Bay District Health Unit held on February 15, 2017, for information. (d) The District of Thunder Bay Social Services Administration Board Minutes of TBDSSAB Board Meeting Nos. 03/17 and 04/17 held on February 23, 2017, for information. 8. MAYOR S REPORT 9. BY-LAWS Appointment of Chief Building Official and Officers Resolution No THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered; A By-law for the Appointment of Officers for the Corporation of the Municipality of Oliver Paipoonge, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO Page 9 of 14

10 (b) Ornge - Helipad Maintenance Funding Agreement Resolution No THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered; A By-law to authorize the execution of an Agreement between the Corporation of the Municipality of Oliver Paipoonge and Ornge for a Helipad Maintenance Funding Agreement, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO PETITIONS AND COMMUNICATIONS 10.1 ACTION ITEMS Lakehead University International Forest Bioeconomy Summit Letter from Andrew P. Dean, Ph.D., Vice President, Research and Innovation dated April 4, 2017, extending an invitation to attend the International Forest Bioeconomy Summit to be held May 9, 2017, in Thunder Bay. Mayor L. Kloosterhuis advised she would be attending the opening ceremonies. (b) Bill C-203 An Act to amend the Supreme Court Act Letter from Francois Choquette, Member of Parliament (Drummond) Official Languages Critic, New Democratic Party requesting support for the above noted concerning the bilingualism of Canada's Supreme Court judges. Page 10 of 14

11 (c) April 24-30, 2017 Rail Safety Week - Canadian Pacific from Nathan Cato, Director, Government Affairs, Canadian Pacific dated April 4, 2017, requesting support for rail safety week and attaching a copy of a proclamation. Council directed Administration to place the proclamation on the website. Resolution No. 125A-2015 WHEREAS Public Rail Safety Week is to be held across Canada from April 24 to April 30, 2017; WHEREAS it is in the public s interest to raise citizens awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens; WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the rail industry, governments, police services, the media and other agencies and the public to raise rail safety awareness; WHEREAS Operation Lifesaver has requested Council adopt this resolution in support of its ongoing effort to save lives and prevent injuries in communities, including our municipality; THEREFORE BE IT RESOLVED that Oliver Paipoonge proclaims national Rail Safety Week, to be held from April 24 April 30, (d) Municipality of Port Hope Call on the Province to Ban Incineration from Tania Wilson, Administrative Assistant, Corporate Services, Municipality of Port Hope, dated April 6, 2017, attaching a resolution with respect to the above noted. Page 11 of 14

12 10.2 FOR INFORMATION ONLY 2016 Annual Report - Special Olympics Letter from Glenn MacDonell, President & CEO, Special Olympics Ontario dated March 14, 2017, attaching a copy of their annual report. The annual report will be circulated in the yellow folder at the meeting. (b) Progressive Conservative Critic Letter from Sylvia Jones, MPP, Dufferin-Caledon, Deputy Leader of the PC Caucus, Progressive Conservative Critic for Infrastructure dated March 9, 2017, advising she will be holding the provincial government to account on its announcements and plans for infrastructure projects. (c) Parliamentary Secretary of Finance The Honourable Ginette Petitpas Taylor Information from the Department of Finance Canada provided during the visit of The Honourable Ginette Petitpas Taylor along with Don Rusnak, MPP Thunder Bay - Rainy River on March 29, 2017, at the Municipal Office. (d) 2017 Municipal Officials Seminar Ontario Association of Fire Chiefs Letter from Chief Stephen Hernen, President, Ontario Association of Fire Chiefs dated March 10, 2017, advising of the above noted seminar being held May 6 and 7, 2017, Toronto Congress Centre. (e) NOMA Conference April 26, 27 and 28, PENDING ITEMS from Kristen Oliver, Executive Director dated April 5, 2017, attaching a copy of the latest version of the NOMA Conference Agenda. List of Pending Items Council reviewed the list of pending items. Page 12 of 14

13 12. NEW BUSINESS TBDSSAB Representation 13. CLOSED SESSION Mayor L. Kloosterhuis, Chair, Lakehead Rural Municipal Committee advised Council that this matter would be further discussed at their meeting on April 20, Resolve to Closed Session Resolution No THAT we resolve to a Closed Session to discuss personal matters pertaining to an identifiable individual and a proposed disposition of land. (b) Revert Back to the Council Meeting Resolution No THAT we revert to the Council Meeting to continue with the business at hand, the hour being 9:02 p.m. 14. CONFIRMING BY-LAW Confirming By-law Resolution No THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered; Page 13 of 14

14 15. ADJOURNMENT A By-law to confirm the proceedings of a meeting of Council held on the 10th day of April 2017, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO Adjournment of Meeting Resolution No THAT the Council Meeting held on April 10, 2017, be adjourned, the hour being 9:04 p.m. Mayor Lucy Kloosterhuis Judy Jacobson, Deputy Clerk Page 14 of 14