M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS. February 28, 2013

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1 M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS February 28, 2013 MEMBERS PRESENT: Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer ALSO IN ATTENDANCE Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 24, 2013 as printed Council recessed to hold a public meeting relating to a zoning amendment applications and resumed their meeting thereafter. SUBJECT: ZONING BY-LAW AMENDMENT LOT 9, CONCESSION 3 (Harvesters Baptist Church) RES. NO. 2 Moved by Miller RESOLVED that the report from Monteith/Brown re: Amendment to Zoning By-law Johnston Line (Harvesters Baptist Church) be received. SUBJECT: ZONING BY-LAW AMENDMENT LOT 19, CONCESSION 3 (Dieker) RES. NO. 3 Moved by Miller RESOLVED that the report from Monteith/Brown re: Amendment to Zoning By-law Argyle Line (Dieker) be received.

2 February 28/13 Pg 2 of 6 SUBJECT: ZONING BY-LAW AMENDMENT LOT 19, CONCESSION 4 (Soos) RES. NO. 4 Moved by Bodnar RESOLVED that the report from Monteith/Brown re: Amendment to Zoning By-law Downie Line (Soos) be received. SUBJECT: PROPOSED SEVERANCE LOT 16 & 17, CONCESSION 12 (McKillop) Also in attendance: Beth McLellan RES. NO.5 Moved by Aldred RESOLVED that the report from Monteith-Brown re: Proposed Severance Lot 16 & 17, Concession 12 (McKillop) be received. SUBJECT: PROPOSED SEVERANCE LOT 9, CONCESSION 5 ( Ontario Inc.) Also in Attendance: 2 Representatives of the owner RES. NO.6 Moved by Leatham RESOLVED that the report from Monteith-Brown re: Proposed Severance Lot 9, Concession 5 ( Ontario Inc.) be received. SUBJECT: PROPOSED SEVERANCE LOT 1, CONCESSION 10 (Sacher) RES. NO.7 Moved by Bodnar RESOLVED that the report from Monteith-Brown re: Proposed Severance Lot 1, Concession 10 (Sacher) be received. SUBJECT: PROPOSED SEVERANCE LOT B, CONCESSION 11 (Sacher) The report from Monteith-Brown re: Proposed Severance Lot 1, Concession 10 (Sacher) be tabled for more information on the location of the well. SUBJECT: 2013 BUDGET SCHEDULE RES. NO. 8 Moved by Leatham RESOLVED that the report from the Administrator/Treasurer re; Budget Schedule. AND that the revised schedule be adopted.

3 February 28/13 Pg 3 of 6 SUBJECT: PRESENTATION BY SEASIDE DEVELOPMENTS Ron Koudys presented a request from Kirkness Consulting Inc, for the Re- Activation of Application by Seaside Inc. for closure and conveyance of portions of the road allowance known as Havens Lake Road in Port Glasgow. SUBJECT : REQUEST FOR COMMENTS ON DRAFT PLANS OF SUBDIVISION, CONDOMINUM and APPLICATION for an AMENDMENT to the ZONING BY-LAW for LOT 6. RES. NO. 9 Moved by Leatham RESOLVED that Council authorize Gary Blazak to do a review of the Draft Plan of Subdivision by Seaside Inc. AND that a report be prepared for the March 28, 2013 Council Meeting SUBJECT: HOUSEHOLD HAZARDOUS WASTE DAY RES. NO. 10 Moved by Aldred RESOLVED that Council supports the scheduling of the household hazardous waste day to August 17, SUBJECT: PORT GLASGOW TRAILER PARK REPAIR AND ENHANCEMENT RES. NO 11 Moved by Leatham RESOLVED that the report from the Administrator/Treasurer re: Port Glasgow Trailer Park Phase 1 Repair & Enhancement be received. AND that the quote from All-Seasons Excavating for the enhancement to Phase 1, along with the repairs to the existing bed be accepted. AND that holdback arrangement be negotiated with All-Seasons Excavating. SUBJECT: 2013 PORT GLASGOW TRAILER PARK BUDGET Attendance: 41 Users of the Trailer Park RES. NO 12 Moved by Miller RESOLVED that the report from Administrator/Treasurer re: 2013 Port Glasgow Trailer Park Budget be received AND the 2013 Budget be Adopted. AND that staff meet with Swains to review the Operating Agreement and report back to Council.

4 February 28/13 Pg 4 of 6 SUBJECT: ACCOUNTS RES. NO 13 Moved by Leatham RESOLVED That the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #2A amounting to $484, in settlement of General, Road, Water and Arena Accounts (including cheques # ) SUBJECT: CORRESPONDENCE RES.NO 14 Moved by Leatham RESOLVED that the correspondence be dealt with as per the instruction of Council as Noted. SUBJECT: SURPLUS RAILWAY LANDS DELGATION: Bill Preiksaitis RES. NO 15 Moved by Leatham RESOLVED THAT Council accept to purchase the former Railroad Land from Thompson s Limited for $1. SUBJECT: NOTICE OF MOTION 1. Councillor Aldred requested that Council discuss the procedure of recorded votes. 2. Mayor Wiehle requested a report on the procedures and processes on Wind Turbines & what other issues need to be looked at. SUBJECT: BY-LAW NO ZONING AMENDMENT DIEKER RES NO. 16 Moved by Miller RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No , to change the zoning of lands in Part of Lot 19, Concession 3, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to the site-specific Agricultural (A1-91) Zone, and that this shall be the first and second reading and provisional adoption thereof. RES NO. 17 Moved by Aldred RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No to change the zoning of lands in Part of Lot 19, Concession 3, from the Agricultural (A1) Zone to Special Agricultural (A2) Zone and to the site-specific Agricultural (A1-91) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number Zone Amendment Dieker.

5 February 28/13 Pg 5 of 6 SUBJECT: BY-LAW NO ZONING AMENDMENT SOOS RES. NO. 18 Moved by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No , to change the zoning of lands in Part of Lot 19, Concession 4, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to the site-specific Agricultural (A1-90) Zone, and that this shall be the first and second reading and provisional adoption thereof. RES.NO. 19 Moved by Miller RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No to change the zoning of lands in Part of Lot 19, Concession 4, from the Agricultural (A1) Zone to Special Agricultural (A2) Zone and to the site-specific Agricultural (A1-90) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number Zone Amendment Soos. DISPOSITION Carried SUBJECT: BY-LAW NO, AUTHORIZE AGREEMENT FOR ASSET MANAGEMENT PROGRAM RES. NO 20 Moved by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario, as represented by the Minister of Agriculture, Food & Rural Affairs and this shall be the first and second reading and provisional adoption thereof. RES. NO 21 Moved by Miller RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario, as represented by the Minister of Agriculture, Food & Rural Affairs be now read a third time and finally passed, signed, sealed and numbered By-law Number Agreement - Asset Management. SUBJECT: CLOSED SESSION RES. NO 22 Moved by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: Personal matters about an identifiable individual (M.A. s.239(2)(c) Proposed or pending acquisition or disposition of land(m.a. s.239(2)(c) Litigation or potential litigation (M.A. s.239(2)(e) Receiving of advice that is subject to solicitor-client privilege (M.A. s.239(2)(f)

6 February 28/13 Pg 6 of 6 RES. NO. 23 Moved by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. The Mayor reported that direction was given to our solicitor. SUBJECT: CONFIRMATION BY-LAW RES. NO.24 Moved by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting of Council held on February 28 th, 2013 and this shall be the first and second reading and provisional adoption thereof. RES. NO. 25 Moved by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting of Council held on February 28 th, 2013 be now read a third time and finally passed, signed, sealed and numbered By-law Number Confirming By-law February SUBJECT: ADJOURNMENT RES. NO. 32 Moved by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 4:30 p.m. to meet again on March 14 th, These minutes were adopted on the 14 th day of March, Bernie Wiehle MAYOR Scott Gawley DEPUTY CLERK