THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A

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1 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A DATE: April 14, 2014 TIME: PLACE: PRESIDING: MEMBERS OF COUNCIL: MUNICIPAL OFFICERS: ORDERS OF THE DAY: Immediately Following Committee of the Whole Planning and Development Council Chambers Oliver Paipoonge Municipal Complex Mayor L. Kloosterhuis Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk OPENING THE MEETING DISCLOSURES OF INTEREST ADOPTION OF THE AGENDA MINUTES OF PREVIOUS MEETINGS REPORTS OF COMMITTEES MAYOR'S REPORT REPORTS OF MUNICIPAL OFFICERS BY-LAWS PETITIONS AND COMMUNICATIONS NEW BUSINESS ADJOURNMENT Page 1 of 67

2 PAGES 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA (a) Adoption of the Agenda THAT with respect to the April 14, 2014, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. MINUTES OF PREVIOUS MEETINGS (a) Special Committee of the Whole Minutes of the Special Committee of the Whole Meeting held on March 18, 2014,for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Committee of the Whole Meeting held on March 18, 2014, BE APPROVED, as submitted (b) Special Committee of the Whole Minutes of the Special Committee of the Whole Meeting held on March 20, 2014, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Committee of the Whole Meeting held on March 20, 2014, BE APPROVED, as submitted (c) Committee of the Whole Administration and Operations Minutes of the Committee of the Whole Administration and Operations Meeting held on March 24, 2014, for approval. Discussion on the above noted minutes. THAT the Minutes of the Committee of the Whole Administration and Operations Meeting held on March 24, 2014, BE APPROVED, as submitted Page 2 of 67

3 (d) Council Meeting Minutes of the Council Meeting held on March 24, 2014, for approval. Discussion on the above noted minutes. THAT the Minutes of the Council Meeting held on March 24, 2014, BE APPROVED, as submitted. PAGES (e) Committee of the Whole Closed Session Minutes of the Committee of the Whole Closed Session held on March 24, 2014, BE APPROVED, as submitted. THAT the Minutes of the Committee of the Whole Closed Session held on March 24, 2014, BE APPROVED, as submitted (f) Special Council Meeting Minutes of the Special Council Meeting held on April 7, 2014, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Council Meeting held on April 7, 2014, BE APPROVED, as submitted MAYOR S REPORT 6. REPORTS OF MUNICIPAL OFFICERS (a) Sale of Surplus Pumper Truck At the March 10, 2014, Committee of the Whole Planning and Development meeting Report No to obtain Council approval to offer for sale by tender the Fire and Emergency Service 1976 pumper truck was presented. The matter was deferred pending comments from the Public Works Department on whether the pumper could be utilized for watering the roads. At the March 24, 2014, Council Meeting the CAO advised the Public Works Department would not be able to utilize the truck as the tank is not suitable for their needs. THAT with respect to Report No , we recommend that the 1976 pumper truck be declared surplus; Page 3 of 67

4 AND THAT Fire and Emergency Services proceed to offer for sale by tender with a minimum reserve bid of $2, PAGES (b) Construction of Pole Barn on Municipal Property WHEREAS a request was received to construct a pole barn on Municipal property known as certain land in Lot 9, Concession A, SKR; THEREFORE BE IT RESOLVED that the Oliver Paipoonge Council grants permission for the construction of the pole barn; AND BE IT FURTHER RESOLVED THAT a new agreement between the Municipality of Oliver Paipoonge and the Slate River Plowman's Association be made indicating that all structures constructed on this portion of the property are the property of the Slate River Plowman's Association. 7. BY-LAWS (a) Agreement - Public Sector Digest Inc. 34 THAT the following By-law be introduced, read, dealt with individually, engrossed signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of an Agreement between the Corporation of the Municipality of Oliver Paipoonge and Public Sector Digest Inc. for CityWide Capital Planning & Analysis Software; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER (b) Mapping Services THAT the following By-law be introduced, read, dealt with individually, engrossed signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Memorandum of Understanding between the Corporation of the Municipality of Oliver Paipoonge and the Lakehead Region Conservation Authority for mapping services; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER Page 4 of 67

5 (c) New Municipal Hazardous or Special Waste Services Agreement THAT the following By-law be introduced, read, dealt with individually, engrossed signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of an Agreement between the Corporation of the Municipality of Oliver Paipoonge and Stewardship Ontario ("SO") for a New Municipal Hazardous or Special Waste Program; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER PAGES PETITIONS AND COMMUNICATIONS (A) Action Items (a) Seniors' Month Letter from Mario Sergio, Minister Responsible for Seniors Affairs dated March 24, 2014, requesting the month of June be proclamed as Seniors' Month. WHEREAS Seniors' Month is an annual nation-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; I, Mayor Lucy Kloosterhuis, do hereby proclaim June 1-30, 2014 Seniors' Month in the Municipality of Oliver Paipoonge and encourage all citizens to recognize and celebrate the accomplishments of our seniors Page 5 of 67

6 (b) Long Term Energy Plan Letter from George A. Bridge, Mayor, Town of Minto, dated April 1, 2014, containing a resolution requesting immediate action be taken to prevent any hydro rate increases from being implemented. from Niagara Region dated March 26, 2014, attaching a resolution relative to the above noted. PAGES (c) Ontario Provincial Police New Billing Model in 2015 Letter from Arlene Cox, Clerk-Administrator, Township of Carlow/Mayo dated March 19, 2014, containing a resolution with respect to the above noted (d) Development on Private Roads Letter from Jennifer Cohen, Clerk, Wollaston Township dated March 17, 2014, containing a resolution requesting that MMAH reconsider their policy direction regarding development on private roads and unopened road allowance and allowing municipalities more autonomy to regulate their own development in ways that are appropriate for their specific area (B) For Information Only (a) 60th Anniversary Lakehead Region Conservation Authority Invitation to attend a reception in celebration of the Lakehead Region Conservation Authority's 60th Anniversary Wednesday, April 30, (b) The Prompt Payment Act, Bill from AMO Communications dated March 19, 2014, relative to the above noted. from AMO Communications dated April 2, 2014, providing further information with respect to the above noted. (c) Ontario One Call Ontario Underground Infrastructure Notification System Act, 2012 Letter from Giles Gherson, Deputy Minister, Ministry of Consumer Page 6 of

7 Services dated March 31, 2014, provide an update on the above noted. PAGES (d) Changes to the Federal Fisheries Act Notice from the Lakehead Region Conservation Authority advising of the changes to the Federal Fisheries Act (e) New Accountability and Transparency Act Notice from AMO providing information with respect to the new Accountability and Transparency Act for Broader Public Sector with Proposed New Requirements to Be Imposed on Municipal Governments (f) Joint and Several Liability Heads Up Alert from Ontario Good Roads Association dated March 25, 2014, relative to OGRA's position on Joint and Several Liability (g) Investment in Affordable Housing for Ontario Program Letter from Karen Bradica, Supervisor, Housing Programs, The District of Thunder Bay Social Services Administration Board dated April 7, 2014, providing information with respect to the above noted NEW BUSINESS 10. ADJOURNMENT (a) Adjournment of the Meeting THAT the Council Meeting held on April 14, 2014, be adjourned, the hour being p.m. Page 7 of 67

8 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Special Committee of the Whole Minutes March 18, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COMMITTEE OF THE WHOLE MEETING MINUTES DATE: March 18, 2014 TIME: 9:00 a.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Sharron Martyn, Manager of Planning Page 1 of 3 Page 8 of 67

9 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Special Committee of the Whole Minutes March 18, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Vis THAT with respect to the March 18, 2014, Special Committee of the Whole Agenda, we recommend that the agenda as provided including any additional information and new business be confirmed. CARRIED 4. REPORTS OF MUNICIPAL OFFICERS (a) Draft Official Plan Comprehensive Review and Draft Background Report A Special Committee of the Whole was held on February 13, 2014, to review the above noted documents which were distributed to Council previously. The Manager of Planning documented the questions from Council for submission to Barbara Wiens, MCIP, RPP Senior Planner at Quartek Group Inc. Barbara Wiens, MCIP, RPP Senior Planner, Quartek Group Inc. appeared before Council and responded to the questions from Council. Barbara Wiens advised they would finalize the documents based on the information gathered at the meeting and return them to the Municipality and at the same time circulate to the Ministry of Municipal Affairs and Housing and First Nations. An Open House will be scheduled for public comments followed by a Public Meeting at dates yet to be determined. Council requested the process be completed by August Page 2 of 3 Page 9 of 67

10 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Special Committee of the Whole Minutes March 18, ADJOURNMENT (a) Adjournment of the Meeting Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor J. Byers THAT the Special Committee of the Whole Meeting held on March 18, 2014, be adjourned, the hour being 1:17 p.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 3 of 3 Page 10 of 67

11 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Special Committee of the Whole Minutes March 20, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COMMITTEE OF THE WHOLE MEETING MINUTES DATE: March 20, 2014 TIME: 11:00 a.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis (absent with notice) MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Page 1 of 3 Page 11 of 67

12 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Special Committee of the Whole Minutes March 20, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor E. Collingwood THAT with respect to the March 20, 2014, Special Committee of the Whole Agenda, we recommend that the agenda as provided including any additional information and new business be confirmed. CARRIED 4. REPORTS OF MUNICIPAL OFFICERS (a) Agriplex Brent Prager, EIT, Estimator/Project Manager and Andrew Campbell, P.Eng., Estimator/Project Manager, Tom Jones Corporation appeared before Council and provided details with respect to the Agriplex (Slate River Community Heritage Centre) Complete Scope of Work Budget Review and Main Rental Area Budget Review documents dated February 21, The above noted documents were distributed separately. A diagram of the Agriplex (Slate River Community Heritage Centre) was distributed to Members of Council at the meeting. Leo Blekkenhorst and Art Blekkenhorst also appeared before Council. Leo Blekkenhorst provided comments with respect to the reports. It was the consensus of Council that no action be taken at this time and that this matter be dealt with in the next year. Page 2 of 3 Page 12 of 67

13 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Special Committee of the Whole Minutes March 20, ADJOURNMENT (a) Adjournment of the Meeting Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor J. Byers THAT the Special Committee of the Whole Meeting held on March 20, 2014, be adjourned, the hour being 12:30 p.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 3 of 3 Page 13 of 67

14 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Committee of the Whole Administration and Operations Minutes March 24, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COMMITTEE OF THE WHOLE ADMINISTRATION AND OPERATIONS MEETING MINUTES DATE: March 24, 2014 TIME: 6:30 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Councillor J. Byers PRESENT: Mayor L. Kloosterhuis Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Page 1 of 3 Page 14 of 67

15 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Committee of the Whole Administration and Operations Minutes March 24, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Mayor L. Kloosterhuis Councillor A. Vis 4. DEPUTATIONS THAT with respect to the March 24, 2014, Committee of the Whole Administration and Operations Agenda, we recommend that the agenda as provided including any additional information and new business be confirmed. 5. REPORTS OF MUNICIPAL OFFICERS CARRIED (a) List of Accounts List of Accounts as of March 17, 2014, for approval of payment. The resolution to approve the List of Accounts in the amount of $762, will be presented at the Council meeting held later in the evening under Reports of Municipal Officers. Council reviewed the List of Accounts and the CAO/Clerk responded to questions. (b) Information on Changes to Final Budget Report No to provide Council with information on the changes made to the Final Budget from what was presented and discussed at the Budget Meeting held on March 6, 2014, for information. Following a discussion it was the consensus of Council that this matter be deferred until the April 28, 2014, meeting when the Treasurer/Deputy CAO is in attendance. Page 2 of 3 Page 15 of 67

16 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Committee of the Whole Administration and Operations Minutes March 24, 2014 (c) Insurance Coverage 6. PENDING ITEMS Copy of a document entitled Comparison of Insurance Coverage for the Municipality for direction from Council. Following a discussion, it was the consensus of Council that the insurance remain with the current provider. It was the consensus of Council that Administration present this matter to Council in December 2014 and prepare a Request for Proposal for insurance coverage early in the new year. (a) List of Pending Items 7. ADJOURNMENT Council reviewed the list of pending items. (a) Adjournment of the Meeting Resolution No MOVED BY SECONDED BY Councillor A. Vis Mayor L. Kloosterhuis THAT the Committee of the Whole Administration and Operations Meeting held on March 24, 2014, be adjourned the hour being 6:51 p.m. CARRIED Councillor Jim Byers Margaret Dupuis, CAO/Clerk Page 3 of 3 Page 16 of 67

17 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES DATE: March 24, 2014 TIME: 7:00 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST Page 1 of 12 Page 17 of 67

18 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, ADOPTION OF AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT with respect to the March 24, 2014, Council Agenda we recommend that the agenda as printed including any additional information and new business be confirmed. CARRIED 4. MINUTES OF PREVIOUS MEETINGS (a) Committee of the Whole Finance Minutes of the Committee of the Whole Finance Meeting held on March 6, 2014, for approval. Discussion on the above noted minutes. Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the Minutes of the Committee of the Whole Finance Meeting held on March 6, 2014, BE APPROVED, as submitted. CARRIED (b) Committee of the Whole Closed Session Minutes of the Committee of the Whole Closed Session held on March 6, 2014, for approval. Page 2 of 12 Page 18 of 67

19 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the Minutes of the Committee of the Whole Closed Session held on March 6, 2014, BE APPROVED, as submitted. CARRIED (c) Committee of the Whole Planning and Development Minutes of the Committee of the Whole Planning and Development Meeting held on March 10, 2014, for approval. Discussion on the above noted minutes. Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the Minutes of the Committee of the Whole Planning and Development Meeting held on March 10, 2014, BE APPROVED, as submitted. CARRIED (d) Council Meeting Minutes of the Council Meeting held on March 10, 2014, for approval. Following a discussion on the above noted minutes, Council directed Resolution No Council Remuneration remain as is and that Administration present By-law and Resolution No to the Council for consideration. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the Minutes of the Council Meeting held on March 10, 2014, BE APPROVED, as submitted. CARRIED Page 3 of 12 Page 19 of 67

20 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, MAYOR S REPORT 6. REPORTS OF MUNICIPAL OFFICERS (a) List of Accounts Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the List of Accounts as of March 17, 2014, prepared by the Finance Department and presented at the March 24, 2014, Committee of the Whole Administration and Operations meeting in the amount of $762,656.66, BE APPROVED for payment. CARRIED (b) Donation Murillo Fair and Slate River Plowing Match At the Committee of the Whole Planning and Development Meeting held on March 10, 2014, Council directed Administration to prepare a resolution similar to Resolution No for the March 24, 2014, Meeting for a donation to each of the above noted local events. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the Oliver Paipoonge Council approves a donation to the following local events in the amount of $250 for 2014: Slate River Plowing Match Oliver Agricultural Society - Murillo Fair CARRIED (c) Open House - Harstone Bridge At the March 10, 2014, Council Meeting Council directed Administration to establish an Open House relative to the Harstone Bridge. Page 4 of 12 Page 20 of 67

21 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood BE IT RESOLVED THAT an Open House be established regarding the Harstone Bridge as follows: Monday, May 5, :00 p.m. - 7:00 p.m. Nor West Recreation Centre CARRIED 7. BY-LAWS (a) Tax Ratios and Tax Rate Reductions Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to set tax ratios and to set the tax rate reductions for prescribed property subclasses for municipal purposes for the year 2014, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED (b) Capping Tools for Eligible Property Classes for 2014 Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: Page 5 of 12 Page 21 of 67

22 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 A By-law to adopt capping tools for eligible property classes for 2014 BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED (c) Adopt the Estimates of all Sums Schedule A and B to the By-law distributed separately. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to adopt the estimates of all sums required for all municipal purposes during the year 2014 and to authorize the levy and collection of taxes for all municipal purposes in the Municipality of Oliver Paipoonge for the year 2014, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED (d) Letter Agreement - TD Commercial Banking for Credit Facilities Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: Page 6 of 12 Page 22 of 67

23 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 A By-law to authorize the execution of a Letter Agreement between The Corporation of the Municipality of Oliver Paipoonge and TD Commercial Banking for credit facilities, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED (e) Increase in Rental Rates at NorWest Recreation Centre Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to amend By-law No amending rental rates at the Nor West Arena, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED (f) Memorandum of Agreement Construction & Allied Workers Local 607 Resolution No MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Memorandum of Agreement between the Corporation of the Municipality of Oliver Paipoonge/Nor West Recreation Centre and the Construction & Allied Workers Local 607, BE APPROVED; Page 7 of 12 Page 23 of 67

24 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NUMBER CARRIED 8. PETITIONS AND COMMUNICATIONS 1. ACTION ITEMS (a) Lincoln M. Alexander Award 2014 Letter from The Honourable Michael Coteau, Minister, Ministry of Citizenship and Immigration dated March 2014, advising the deadline for nominations for the above noted is May 31, (b) Blocking of Unmaintained Municipal Roads from Robin Peacock dated March 19, 2014, requesting removal of a berm along the Simko Drive road allowance 1/2 mile west of the Nicholetts Road intersection. Photographs are also attached. It was noted that Robin Peacock was in attendance. Following a discussion, Council directed a report be prepared by the Manager of Planning to provide information on the status of the proposed unmaintained road. Council also directed the By-law Enforcement to investigate the property to determine who constructed the berm and erected the signs and report back to Council. 2. FOR INFORMATION ONLY (a) Letter of Appreciation Letter from Evelyn Halvorsen dated March 10, 2014, expressing appreciation to Municipal Staff. Page 8 of 12 Page 24 of 67

25 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 (b) Resolution on Joint and Several Liability Letter from Randy Pettapiece, MPP Perth-Wellington dated March 5, 2014, thanking the council of the Municipality for support of his resolution. (c) OAFC Municipal Officials Seminar The Essentials of Firefighting and Firefighting 101 Letter from M.D. (Matt) Pegg, President, Ontario Association of Fire Chiefs dated March 3, 2014, advising of the above noted seminar on May 3 and 4, 2014, at the Toronto Congress Centre. (d) St. James Anglican Church Letter from Mary Lynn Phillips, Treasurer, St. James Anglican Church dated March 6, 2014, thanking Council for their annual donation for the church's cemetery. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood WHEREAS the Municipality of Oliver Paipoonge is in receipt of a letter from Mary Lynn Phillips, Treasurer, St. James Anglican Church requesting the annual donation to the St. James Cemetery; THEREFORE BE IT RESOLVED THAT we recommend a donation to St. James Anglican Church for the St. James Cemetery in the amount of $350.00, BE APPROVED. CARRIED (e) Potential for Spring Flooding from David Orazietti, Minister of Natural Resources to Mayor Lucy Kloosterhuis dated March 18, 2014, providing information on the above noted. Page 9 of 12 Page 25 of 67

26 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 (f) Public Health Nurses Thunder Bay District Health Unit Letter from the Public Health Nurses of the Thunder Bay District Health Unit dated March 13, 2014, requesting support in their contract negotiations. 9. NEW BUSINESS (a) Oliver Road Drainage Improvements and Road Rehabilitation Project Resolution No. 114A-2014 MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis BE IT RESOLVED THAT the Oliver Paipoonge Council authorizes True Grit Consulting Limited to perform the work for the Oliver Road Drainage Improvements and Road Rehabilitation Project as noted below: Preliminary Design Option Report Geotechnical Investigation, Preliminary Plans and Costing Detailed Design Tender Package and Tendering Project Management and Contract Administration $36,000 + HST $23,000 + HST $25,500 + HST Upset limit of $84,500 + HST AND THAT the Chief Administrative Officer/Clerk be authorized to sign the necessary documentation. CARRIED (b) Construction of a Pole Barn on Municipal Property Following a discussion with respect to the above noted, Council directed Administration to prepare a resolution for April 14, 2014, meeting of Council granting permission to Leo Blekkenhorst to construct a pole barn providing the structures are removable. Page 10 of 12 Page 26 of 67

27 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 (c) Report from the CAO Margaret (Peggy) Dupuis, CAO/Clerk made a verbal report and advised the following: Life of Landfill Sites - North Landfill 40 years and South Landfill Site has a temporary Certificate of Approval with no designated life span at this time. Surplus Pumper Truck The Public Works Department would not be able to utilize the truck as the tank is not suitable for their needs. Happy Land Trailer Court The building permit listed in the February Building Report was for a modular home. Revision to the Building Report The new format for the monthly Building Reports as directed by Council to include a list of all the building permits to date will be completed for the April 14, 2014, Committee of the Whole Planning and Development agenda. Sale of Lots in Rubin Industrial Park Phase II Three real estate agents specializing in commercial property had been contacted and a selection would be made within the next week to offer the successful agent a one year contract. 10. COMMITTEE OF THE WHOLE CLOSED SESSION (a) Resolve to Committee of the Whole Closed Session Resolution No. 114B-2014 MOVED BY SECONDED BY Councillor E. Collingwood Councillor A. Vis THAT we resolve to a Committee of the Whole Closed Session to discuss matters pertaining to a proposed land disposition. CARRIED (b) Revert Back to Council Meeting Page 11 of 12 Page 27 of 67

28 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Minutes March 24, 2014 Resolution No. 114C-2014 MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT we revert back to the Council Meeting to continue with the business at hand, the hour being 8:11 p.m. CARRIED 11. ADJOURNMENT (a) Adjournment of the Meeting Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor E. Collingwood THAT the Council Meeting held on March 24, 2014, be adjourned, the hour being 8:12 p.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 12 of 12 Page 28 of 67

29 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Committee of the Whole Closed Session Minutes March 24, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE CLOSED COMMITTEE OF THE WHOLE SESSION MEETING MINUTES DATE: March 24, 2014 TIME: PLACE: CHAIR: PRESENT: MUNICIPAL OFFICERS: 8:00 p.m. Council Chambers Oliver Paipoonge Municipal Complex Mayor L. Kloosterhuis Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. REPORTS OF MUNICIPAL OFFICERS (a) Proposed Disposition of Land Verbal report from Margaret (Peggy) Dupuis, CAO/Clerk relative to a proposed offer to purchase municipal property. Following a discussion it was the consensus of Council that no action be taken on this matter. Page 1 of 2 Page 29 of 67

30 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Committee of the Whole Closed Session Minutes March 24, ADJOURNMENT (a) Adjournment of the Meeting The meeting adjourned at 8:10 p.m. Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 2 of 2 Page 30 of 67

31 MINUTES OF PREVIOUS MEETINGS, ITEM #(f) Special Council Minutes April 07, 2014 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COUNCIL MEETING MINUTES DATE: April 7, 2014 TIME: 1:00 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor J. Byers Councillor E. Collingwood Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Sharron Martyn, Manager of Planning Page 1 of 3 Page 31 of 67

32 MINUTES OF PREVIOUS MEETINGS, ITEM #(f) Special Council Minutes April 07, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor E. Collingwood THAT with respect to the April 7, 2014, Special Council Meeting Agenda, we recommend that the agenda as provided including any additional information and new business be confirmed. 4. REPORTS OF MUNICIPAL OFFICERS CARRIED (a) Draft Official Plan Comprehensive Review and Draft Background Report Sharron Martyn, Manager of Planning, appeared and advised the documents had been further reviewed with the consultant as it relates to the Natural Resource designations on the maps. Copies of the above noted documents and maps were distributed previously. Following a discussion, Council directed Administration to request the consultant amend the draft document to reduce the size requirement to 10 hectares and insert that the lots can be used for residential purposes. (b) Founder Museum Report No to obtain Council approval of the resolution as contained in the Report. Following a discussion, at the request of the Mover and Seconder the resolution as contained in the Report was withdrawn and Administration was directed not to process any payments until after the final report from the Liquidator at the Page 2 of 3 Page 32 of 67

33 MINUTES OF PREVIOUS MEETINGS, ITEM #(f) Special Council Minutes April 07, ADJOURNMENT May 14, 2014, Council Meeting. Council directed Administration to contact the insurance company to provide insurance on the buildings and that the Fire Inspector inspect the buildings on the site as soon as possible. No events will be scheduled until all the necessary steps have been taken. (a) Adjournment of the Meeting Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor E. Collingwood THAT the Special Council Meeting held on April 7, 2014, be adjourned, the hour being 2:15 p.m. CARRIED Margaret Dupuis, CAO/Clerk Mayor Lucy Kloosterhuis Page 3 of 3 Page 33 of 67

34 Page 34 of 67 BY-LAWS, ITEM #(a)

35 Page 35 of 67 BY-LAWS, ITEM #(b)

36 Page 36 of 67 BY-LAWS, ITEM #(c)

37 Page 37 of 67 Action Items, ITEM #(a)

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46 Page 46 of 67 For Information Only, ITEM #(a)

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