THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES. Council Chambers Oliver Paipoonge Municipal Complex

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1 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES DATE: July 13, 2015 TIME: 6:30 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor B. Kamphof MUNICIPAL OFFICERS: Karen Caren, Acting Clerk/Treasurer/Deputy CAO Judy Jacobson, Deputy Clerk Peter Whittington, Public Works Superintendent Kyle Bushby, Community Services Supervisor Sharron Martyn, Manager of Planning Mike Horan, Fire Chief Larry Eyres, By-law Enforcement Officer Page 1 of 15

2 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA Adoption of the Agenda Resolution No DEPUTATIONS THAT with respect to the July 13, 2015, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 5. MINUTES OF PREVIOUS MEETINGS Council Meeting Minutes of the Council Meeting held on June 22, 2015, for approval. Council directed Administration to amend the minutes as follows: Item No. 6 (j) - Hidden Driveway - Mud Lake Road - remove "including hidden driveway sign" Resolution No THAT the Minutes of the Council Meeting held on June 22, 2015, BE APPROVED, as amended. Page 2 of 15

3 Closed Session Minutes of the Closed Session held on June 22, 2015, for approval. Resolution No THAT the Minutes of the Closed Session held on June 22, 2015, BE APPROVED, as submitted. (c) Special Council Meeting Minutes of the Special Council Meeting held on June 23, 2015, for approval. Discussion on the above noted minutes. Resolution No THAT the Minutes of the Special Council Meeting held on June 23, 2015, BE APPROVED, as submitted. (d) Special Council Meeting Minutes of the Special Council Meeting held on June 24, 2015, for approval. Discussion on the above noted minutes. Resolution No THAT the Minutes of the Special Council Meeting held on June 24, 2015, BE APPROVED, as submitted. Page 3 of 15

4 (e) Special Council Meeting Minutes of the Special Council Meeting held on June 29, 2015, for approval. Discussion on the above noted minutes. Resolution No THAT the Minutes of the Special Council Meeting held on June 29, 2015, BE APPROVED, as submitted. (f) Closed Session Minutes of the Closed Session held on June 29, 2015, for approval. Resolution No THAT the Minutes of the Closed Session held on June 29, 2015, BE APPROVED, as submitted. 6. REPORTS OF MUNICIPAL OFFICERS Planning Monthly Report Monthly report from the Manager of Planning, for information. Sharron Martyn, Manager of Planning appeared and responded to questions. Committee of Adjustment - Application No. 1B/29/15 on behalf of Hacquoil Construction on property known as Con 1 NKR Pt Lot 35 and RP 55R1304 Part 1, Geographic Township of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed lot addition, for Council's comments. Council had no comments of the above noted application. Page 4 of 15

5 (c) (d) Committee of Adjustment - A copy of a Notice of Decision on Application No. 1B/25/15 on behalf of Robert Gill on property known as Con C S/R E Pt Lot 11, MR271, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for Council's information. Committee of Adjustment Minutes Minutes from the Committee of Adjustment Meeting held on May 14, 2015, for information. (e) Duke Hunt Historical Museum Kyle Bushby, Community Services Supervisor appeared and provided a verbal report on the sewer pipes in the basement of the Duke Hunt Historical Museum. Following a discussion, Council directed Administration to obtain prices for the cost to replace/ repair the sewer pipes and prepare a report for the August 5, 2015, meeting. Additional Items - Community Services Department Report to Council on the cost of 2 buildings with insulation and heat and a sliding window in front of the building for the landfill sites for the August 5, 2015, meeting. Report to Council any current or upcoming maintenance required at the Founder's Museum for consideration at the 2016 Budget deliberations. (f) Fire and Emergency Services Minutes of the Fire and Emergency Services Officers Meeting held on May 19, 2015, for information. (g) Fire and Emergency Services Activity Log from the Fire and Emergency Services for the month of June 2015, for information. (h) Building Report Building Report for June 2015, for information. Page 5 of 15

6 (i) By-law Enforcement Report By-law Enforcement monthly report for June 2015, for information. Larry Eyres, By-law Enforcement Officer appeared and responded to questions. (j) Public Works Department Peter Whittington, Public Works Superintendent appeared at this time and responded to questions on various road projects. (k) Fawnhaven Farm Wildlife Damage Compensation Claim Report No to receive approval of the Livestock Valuer's Report dated June 11, 2015 for Fawnhaven Farm. Resolution No THAT with respect to Report No we recommend the 2015 Program Application of June 11, 2015, made by Fawnhaven Farm under the Ontario Wildlife Damage Compensation Program, in the amount of $1, for one 3 month old limousine beef calf, BE APPROVED. (l) Report for 2013 Energy Consumption and Greenhouse Gas Emissions Report No to receive the statutory report of the municipality's annual energy consumption and greenhouse gas emissions for 2013 as required under Regulation 397/11 of the Green Energy Act, for information. (m) 2016 Proposed Budget Schedule Report No to present the proposed 2016 Budget Schedule to Council for approval. Page 6 of 15

7 Resolution No THAT with respect to Report No , we approve the 2016 Budget Schedule as presented. (n) Terri-Lynn Soltys Wildlife Damage Compensation Claim Report No to receive approval of the Livestock Valuer's Report dated June 20, 2015, for Terri-Lynn Soltys. Resolution No THAT with respect to Report No we recommend the 2015 Program Application of June 20, 2015, made by Terri-Lynn Soltys under the Ontario Wildlife Damage Compensation program, in the amount of $ for twentyone, one month old white turkey poults, BE APPROVED. (o) Budget Variance Report as of June 30, 2015 Report No to inform Council of the budget to actual expenditures as of June 30, 2014, and to report any variance. Attached separately is the Budgetary Control Report for the period ending June 30, (p) Rosslyn Village Water Supply Memorandum relative to the Rosslyn Village Water summary reports from ALS Canada Ltd. advising they do not show any adverse report for the above noted. (q) Thunder Bay Police Services Oliver Paipoonge Detachment Statistical Report Thunder Bay Police Services Oliver Paipoonge Detachment statistical report for Page 7 of 15

8 April to June 2015, for information. Council reviewed the Report and directed Administration to request the By-law Calls for Service be entered as a separate item on the report and to provide full wording for TTPA. 7. REPORTS OF COMMITTEES Economic Development Committee Minutes of the Economic Development Committee Meeting held on June 2, 2015, for information. Oliver Paipoonge Public Library Minutes of the Oliver Paipoonge Public Library Board of Directors' Meetings held on June 10, 2015, for information. Statistical Report for the Murillo and Rosslyn Libraries for May 2015, for information. (c) Thunder Bay District Health Unit Minutes of the Thunder Bay District Health Unit Board of Health held on April 15, 2015, for information. (d) The District of Thunder Bay Social Services Administration Board Minutes of The District of Thunder Bay Social Services Administration Board Meeting Nos. 09/2015 and 10/2015 held on May 28, 2015, for information. (e) Thunder Bay District Municipal League Minutes of the Thunder Bay District Municipal League held on May 9, 2015, for information. (f) Lakehead Region Conservation Authority Minutes of the Lakehead Region Conservation Authority held on May 27, 2015, for information. Page 8 of 15

9 8. MAYOR S REPORT Lakehead Rural Municipal Committee Letter from Mayor L. Kloosterhuis to The Honourable Helena Jaczek, Minister, Ministry of Community and Social Services dated June 10, 2015, relative to the formation of a SSB for "Area One" Communities. Following a discussion, it was noted that the SSB meetings would be held the 1st Thursday of each month in the Council Chambers at the Oliver Paipoonge Municipal Complex commencing at 6:30 p.m. On Line Voting 9. BY-LAWS Mayor L. Kloosterhuis provided a verbal report with respect to the above noted. Following a discussion, it was the consensus of Council that Administration investigate the feasibility of voting by internet and telephone and submit a report to Council prior to December Memorandum of Understanding Lakehead Region Conservation Authority Resolution No THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Memorandum of Understanding (MOU) between the Corporation of the Municipality of Oliver Paipoonge and the Lakehead Region Conservation Authority for mapping services, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO Page 9 of 15

10 Remuneration By-law Resolution No THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize payment to the Members of Council and Committees for attendance at meetings and payment of mileage and expenses including mileage and expenses for Municipal Employees, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW No PETITIONS AND COMMUNICATIONS 10.1 ACTION ITEMS Pilot Project for the Spring Hunting of Black Bears A letter from Angelo Lombardo, Executive Director, Ontario Federation of Anglers and Hunters dated June 9, 2015, was presented to Council at their meeting held June 22, At that time Council directed a resolution be presented at the July Meeting in support. Resolution No THAT the Municipality of Oliver Paipoonge supports better black bear management, which includes a spring bear hunt and the important role that regulated bear hunting has in managing Ontario's black bear populations; AND THAT this letter be forwarded to The Honourable Bill Mauro, Minister of Natural Resources and Forestry and The Honourable Michael Gravelle, Minister of Northern Development and Mines. Page 10 of 15

11 Slate River Plowmen's Association Notice from the Slate River Valley Plowmen's Association Rural Heritage Days seeking support in advertising at their upcoming 2015 match. Resolution No THAT the Municipality of Oliver Paipoonge supports the Slate River Plowmen's Association Rural Heritage Days with a full page advertisement in their booklet in the amount of $ (c) Municipality of Tweed Disaster Relief Committee Letter from Shelly Reed, Chairperson, Tweed Disaster Relief Committee dated June 10, 2015, requesting support of their fundraising efforts with a donation. (d) Garbage on Townline Road from Steve and Tina Morrison dated July 6, 2015, expressing concern with garbage deposited near their home and requesting the municipality keep the road clean. The is distributed separately in the agenda package. Following a discussion, Council directed Administration to forward a letter to Steve and Tina Morrison acknowledging their concern and advising them how these matters are dealt with in the municipality. (e) Thunder Bay Expressway Arthur Street to Balsam Street from Shannon Heggie dated June 26, 2015, attaching information on the Public Information Centre #2 held at the Airlane Motel on June 23, 2015, relative to the above noted. Council reviewed the maps provided and had no comment at this time. Page 11 of 15

12 10.2 FOR INFORMATION ONLY Ontario's 2013 Long-Term Energy Plan Letter from The Honourable Bob Chiarelli, Minister, Ministry of Energy dated June 18, 2015, providing an update on the initiatives the Ontario Government is taking to give municipalities more information and control around local energy planning. Annual Crop Tour Thunder Bay Agriculture Research Association Invitation to the Thunder Bay Agriculture Research Association Annual Crop Tour on July 22, (c) Open Letter Industrial Wind Turbine Leaseholder from Paul and Anita Frayne dated July 3, 2015, attaching an open letter from an Industrial Wind Turbine Leaseholder. (d) Union Gas Limited Pre-Approval - Cost Consequences of NEXUS Long Term Contract Letter from Karen Hockin, Manager, Regulatory Initiatives, Union Gas dated May 28, 2015, attaching their application and evidence seeking pre-approval of the cost consequences of a long-term transportation contract that supports the development of new natural gas infrastructure. The application and evidence will be circulated in the yellow folder at the meeting. (e) OGRA to Apply for Intervener Status in Latest MMS Challenge 11. PENDING ITEMS Heads UP Alert from OGRA dated June 29, 2015, relative to the above noted. List of Pending Items Council reviewed the List of Pending Items and it was the consensus of Council that the following items be added: Page 12 of 15

13 12. NEW BUSINESS 1. Internet/Telephone Voting 2. Old Road Bed on Harstone Road Council also directed Administration to remove "and lawyer for legal advice" on the Whitewater Subdivision - Ditches. Donation of Bottle Collection - Founder's Museum Further to direction from the June 10, 2015, Council meeting, Mr. Sutton has advised he wishes to display the bottles at Founder's Museum and Administration was directed to prepare an agreement to store and display the bottle collection Small FIT Hydroelectric Opportunity It was noted that a request had been received for a deputation to the August 5, 2015, Council meeting by Patrick Gillette BA, MES, MPA, President, CRD Energy Consulting with respect to the above noted. Resolution No Councillor B. Kamphof NOTWITHSTANDING By-law No a by-law to regulate the proceedings of Council Item No. 6 - AGENDA AND MINUTES - Deputations states deputations are not permitted in July, August and December; AND WHEREAS a request dated July 9, 2015, was received from Dave Thomson, R.P.F., Thomson Environmental for Patrick Gillette BA, MES, MPA, President, CRD Energy Consulting, to make a deputation to Council on August 5, 2015; THEREFORE BE IT RESOLVED THAT the deputation request be granted. Page 13 of 15

14 (c) Rubin Industrial Park - Phase II Following a discussion, Council directed Administration to provide a report on the cost of installing signs at the Rubin Industrial Park site and a one-half page advertisement in the Northern Business Magazine with respect to the sale of lots in the Rubin Industrial Park - Phase II. 13. CLOSED SESSION Resolve to Closed Session Resolution No THAT we resolve to a Closed Session to discuss a legal matter. Revert Back to Council Meeting Resolution No THAT we revert back to the Council meeting to continue with the business at hand, the hour being 9:01 p.m. 14. NEW BUSINESS (CONTINUED) Council Direction Resolution No Councillor B. Kamphof THAT Administration proceed as per Council direction at the Closed Session held July 13, 2015, with regards to Oliver Road. Page 14 of 15

15 15. ADJOURNMENT Adjournment of Meeting Resolution No THAT the Council Meeting held on July 13, 2015, be adjourned, the hour being 9:02 p.m. Mayor Lucy Kloosterhuis Karen Caren, Acting Clerk Page 15 of 15