MINUTES 8232 MUNICIPAL DISTRICT OF PINCHER CREEK NO. 9 REGULAR COUNCIL MEETING JUNE 11, 2013

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1 MINUTES 8232 MUNICIPAL DISTRICT OF PINCHER CREEK NO. 9 REGULAR COUNCIL MEETING JUNE 11, 2013 The Regular Meeting of the Council of the Municipal District of Pincher Creek No. 9 was held on Tuesday, at 9: 00 am in the Council Chambers of the Municipal District Building, Pincher Creek, Alberta. PRESENT Reeve Bjorn Berg, Councillors Terry Yagos, Garry Marchuk, and Helen Cyr ABSENT STAFF Councillor Rodney Cyr Chief Administrative Officer Wendy Kay, Director of Operations Leo Reedyk, Director of Development and Community Services Roland Milligan and Executive Assistant Tara Cryderman Reeve Bjorn Berg called the to order, the time being 9: 00 am. A. ADOPTION OF AGENDA Councillor Terry Yagos 13/ 259 Moved that the Council Agenda for be amended, the amendments as follows: Addition to Correspondence F( 1) Oldman Watershed Council, dated June 6, 2013 g) Partnership Advisory Network Meeting Notice, from Addition to Municipal c) Library Sign, from Town of Pincher Creek, dated June 7, 2013 Addition to Operations b) Maintenance of Unimproved Roads And that the agenda be approved as amended. B. DELEGATIONS 1) Crestview Hobby Club John Sinnott appeared before Council as a delegation to speak to the letter from the residents of Crestview Hobby Club, dated May 21, The Hobby Club are in the process of constructing an Outdoor Recreation Area at Crestview Lodge. Mr. Sinnott provided Council with the plans of the project. This project will take several years to complete; therefore it is planned in several phases. The first phase was the removal of trees, installation of irrigation and the placement of a fire pit. Phase one is nearing completion. Phase two is paving the pathways around the Outdoor Recreation Area. Several different paving materials have been investigated. Asphalt paving is the most affordable of the options. The estimated price for this is $ 15, 000. Crestview Hobby Club are looking for donations from the community and Council to help with this cost. Phase three is building the barbeque shelter. This will consist of a building that looks similar to a horse shelter. The plan is to use a cement for the floor of the shelter. Other features of the project, including the gazebo and the fountain, will be completed when funds are raised.

2 8233 The Hobby Club from Crestview Lodge has donated $ 3000 towards the purchase of the trees and an additional $ 1500 has been donated by the residents themselves. All donations will receive a tax receipt. Mr. Sinnott provided a rationale of the project it is to entice the residents to go outdoors and to provide an area for family gatherings. Joint Funding was suggested as an additional possible revenue source. 2) Nature Conservancy of Canada( NCC) Larry Simpson with Nature Conservancy of Canada( NCC) appeared as a delegation to Council to update Council of the activities of NCC. NCC has been in discussions regarding obtaining conservation easement( s) on the Waldron Grazing Coop lands. The total cost of the easement( s) will be approximately $ 15 million. Mr. Simpson provided a powerpoint presentation showcasing some of the NCC projects within the area. Mr. Simpson provided vital history of the Waldron Grazing Coop and NCC itself. C. MINUTES Councillor Helen Cyr 13/ 260 Moved that the of May 28, 2013, be approved as amended, the amendments as follows: Under Delegations ( 2) Hank Planger Playground/ St. Henry' s Church/ Twin Butte Community Society Twin Butte Community Society amend the sentence to read" Taking the material to the Landfill or Ken Cameron' s, or having the Landfill place a bin at Twin Butte was discussed". Under Delegations ( 3) Wind Power/ Transmission Lines Delete " if necessary" for the sentence to read " CALUA is prepared to take this to the Provincial Government. Resolution No. 13/ 246 Amend the resolution to read" And that a letter be forwarded to Alberta Transportation advising that we have tendered and commenced construction on our regional water project, and as the Hamlet oflundbreck and the Village ofcowley are in dire straights every spring, with each community having to haul water, and that we would like to receive full funding as promised by the provincial government". And that the be approved as amended. D. UNFINISHED BUSINESS 1) Lundbreck Gardeners Councillor Terry Yagos 13/ 261 Moved that$ dollars be donated to the Lundbreck Gardeners with the funds coming from the Grants to Groups and Organizations, Account No

3 8234 Councillor Terry Yagos 13/ 262 Moved the Council direct Administration to draft a Policy dealing with Municipal Reserves specifically with regards to the maintenance of our parks. 2) Color Sorter Request for Funding Councillor Helen Cyr 13/ 263 Moved that the letter from Pincher Seed Cleaning Co- op Board of Directors, dated May 6, 2013, regarding the request for funding for the color sorter be referred to the Agricultural Service Board ASB). Councillor Helen Cyr 13/ 264 Moved that clarification be provided to Council and ASB, regarding the budget associated with the Agricultural and Environmental Services Department, with respect to who has authorization for expenditures within this portion of the budget. 3) Heritage Acres Funding Councillor Helen Cyr 13/ 265 Moved that this matter be tabled to later on in the meeting. E. CHIEF ADMINISTRATOR' S REPORTS 1) Operations a) Operations Report Councillor Garry Marchuk 13/ 266 Moved that the Operations Report for the period of May to June 6, 2013, be received as information. b) Maintenance of Unimproved Roads Discussion regarding Maintenance of Unimproved Roads occurred.

4 8235 2) Planning and Development a) Beaver Mines Community Association Sign/ Sculpture Request Councillor Garry Marchuk 13/ 267 Moved that Council grant the applicant' s request to place the sculpture within Lot 1 Block 4, Plan ; MR, And that a roadside development application be applied for from Alberta Transportation. Councillor Garry Marchuk 13/ 268 Moved that the request from the Beaver Mines Community Association Sculpture Committee with regards to the equipment and gravel needed for this project be approved with the final cost being forwarded to Council. b) Bylaw Councillor Terry Yagos 13/ 269 Moved that Bylaw be given first reading; And the required Public Hearing be scheduled for July 9, 2013 at 1: 00 pm. 3) Finance and Administration a) Statement of Cash Position Councillor Garry Marchuk 13/ 270 Moved that the Statement of Cash Position for the month ending May 2013, be received as information. b) 2013 Tax Revenue Sources Graphs and Department Budget to Actual Comparison Councillor Helen Cyr 13/ 271 Moved that the 2013 Tax Revenue Sources Graphs and the Department Budget to Actual Comparison for the five months ending May 31, 2013, be received as information. 4) Municipal a) CAO Report Councillor Garry Marchuk 13/ 272 Moved that Council receive for information, the Chief Administrative Officer' s report for the period of May 10, 2013 to May 23, 2013.

5 8236 b) Alberta Power Symposium Councillor Helen Cyr 13/ 273 Moved to table this matter to the next Council meeting pending more information. c) Library Renovation Project Sign Councillor Terry Yagos 13/ 274 Moved that authorization be granted to cover the MD portion of the total cost for the Library Renovation Project Sign. F. CORRESPONDENCE 1) Action Required a) Municipal Government Act Review Updates Councillor Helen Cyr 13/ 275 Moved that the from AAMDC, received May 24, 2013 regarding the Municipal Government Act Review Updated, be received as information. b) Economic Impact Wildlife Councillor Helen Cyr 13/ 276 Moved that the from Alberta Beef Producers, dated May 29, 2013 regarding Economic Impact on Wildlife be forwarded to the Agriculture Service Board. c) Southern Foothills Study, Phase Three Councillor Terry Yagos 13/ 277 Moved that the letter from Southern Alberta Land Trust Society, dated May 27, 2013 regarding the Southern Foothills Study, Phase Three, be tabled to the next Council meeting. d) 2014 Southern Alberta Summer Games Agreement Councillor Garry Marchuk 13/ 278 Moved that Administration be authorized to sign the 2014 Southern Alberta Summer Games Agreement between the Town of Pincher Creek and the MD of Pincher Creek.

6 8237 e) Highway 774 Concerns Councillor Garry Marchuk 13/ 279 y\ J Moved that letters be forwarded to the letter writers advising of the current status of ci' ( Highway f) Notice of Hearing for Goose Lake to Chapel Rock Southern Alberta Transmission Reinforcement Amendment in the Area North and West of Pincher Creek Councillor Terry Yagos 13/ 280 Moved that the MD advise AUC of their intent to participate in Proceeding ID No g) Oldman Watershed Council Headwaters Action Plan Councillor Garry Marchuk and Councillor Helen Cyr will attend the Headwaters Action Plan Partnership Advisory Network Meeting held on Monday, June 24, 2013 at the Heritage Inn. 2) For Information Only Councillor Terry Yagos 13/ 281 Moved that the following correspondence be received as information: a) Multi-Purpose Facility Steering Committee Letter from Town of Pincher Creek, dated May 27, 2013 b) Long Weekend Enforcement Campaign Letter from the Alberta Justice and Solicitor General, dated May 15, 2013 c) Weed Control on Vacant Crown Land in the MD of Pincher Creek Letter from Alberta Environment and Sustainable Resource Development, dated May 30, 2013 d) Letter of Thanks Letter from Gordon Carlson, dated May 24, 2013 e) 2016 Alberta Summer Games Letter from Alberta Sport, P dated MayY 27, 2013 f) AUC Rule007 Proposed Revisions Arising from Wind-Power Generation Application Process Review Consultation Bulletin from AUC, dated May 29, 2013 G. COMMITTEE REPORTS Councillor Helen Cyr Y Agriculture Service Board of May 7, 2013

7 8238 Reeve Bjorn Berg Alberta SouthWest Regional Economic Development Annual Report Operations Plan Councillor Helen Cyr 13/ 282 Moved that the committee reports be received as information. H. IN CAMERA There was no In-Camera items to discuss. J. ADJOURNMENT Councillor Terry Yagos 13/ 283 Moved that Council adjourn the meeting, the time being 11: 53 am. K. RECONVENE Councillor Garry Marchuk 13/ 284 Moved that the of reconvene, the time being 11: 54 am. L. RECESS Councillor Garry Marchuk 13/ 285 Moved that the Council meeting recess, the time being 11: 55 am. Councillor Terry Yagos left the meeting at this time, the time being 11: 55 am. Councillor Garry Marchuk 13/ 286 Moved that the Council reconvene, the time being 1: 41 pm. M. Heritage Acres Funding Councillor Garry Marchuk 13/ 287 Moved that the information presented with regards to the total costs donated to Heritage Acres be received as information.

8 8239 N. ADJOURNMENT Councillor Helen Cyr 13/ 288 Moved that Council adjourn the meeting, the time being 1: 43 pm 4Y:,1AP CHIEF ADMINISTRATI C- OFFICER