Reeve McLauchlin called the meeting to order at 10:03 a.m. CONSIDERATION/ADOPTION OF THE AGENDA

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1 PONOKA COUNTY COUNTY COUNCIL MEETING November 10, 2015 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, November 10, 2015, with the following people in attendance: Councillor B. Liddle Councillor M. Matejka Councillor D. Weir Councillor N. Hartford Reeve P. McLauchlin Mr. C. Cutforth, Chief Administrative Officer Mrs. D. Raugust, Recording Secretary Call to Order Reeve McLauchlin called the meeting to order at 10:03 a.m. CONSIDERATION/ADOPTION OF THE AGENDA Consideration of the Agenda Item No. 1 The following items were suggested for addition to the agenda: 8.5 AENV Chain Lakes water quality meeting 9.1. Festival of Trees invitations 276/15 Moved by Councillor Weir that the agenda be adopted as amended...carried unanimously MINUTES October 27, 2015 Item No. 2.1 Council reviewed the minutes of the October 27, 2015 Organizational Organizational meeting. Meeting 277/15 Moved by Councillor Hartford that the minutes of the October 27, 2015 Organizational meeting be adopted as presented...carried unanimously October 27, 2015 Regular Meeting Item No. 2.2 Council reviewed the minutes of the October 27, 2015 Regular Council meeting. 278/15 Moved by Councillor Matejka that the minutes of the October 27, 2015 Regular Council meeting be adopted as presented...carried unanimously PUBLIC HEARINGS Recess for Public Hearing Item No. 4.1 Reeve McLauchlin recessed the meeting at 10:05 a.m. to conduct a Public Hearing. The meeting reconvened at 10:09 a.m. DEVELOPMENT By-Law ZA Reclassification of Item No. 5.2 Council reviewed By-Law ZA in light of the recent public hearing, which allowed for rezoning as follows:

2 November 10, 2015 Page 2 Pt. SE W5 Spelt, S & S A by-law of Ponoka County, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 2000, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. SE W5 (approximately 17 acres) from Agricultural District to Country Residential (Hobby Farm) District. 279/15 1 st Reading 280/15 2 nd Reading 281/15 Proceed to 3 rd 282/15 3 rd Reading Given first reading this 10 th day of November, 2015 on a motion by Councillor Hartford and was carried unanimously. Given second reading this 10 th day of November, 2015 on a motion by Councillor Liddle and was carried unanimously. By unanimous consent of Council, on a motion by Councillor Weir to proceed at this time with third reading to By-Law ZA; By-Law ZA was given third and final reading this 10 th day of November, 2015 on a motion by Councillor Matejka and was unanimously passed. BUSINESS ARISING FROM THE MINUTES Regional Fire Chief Jones and Ken Kendall, Kendall Consulting 283/15 Appoint Chief Jones as Director of ES; Fire Warden Item No. 3.1 Newly appointed Regional Fire Chief Dennis Jones and Mr. Ken Kendall, Consultant with Kendall Consulting, attended the meeting at this time. Mr. Cutforth recommended that the County hire Kendall Consulting to create an organizational structure for the Emergency Services departments, including position descriptions. Moved by Councillor Hartford that Ponoka County Regional Fire Chief Dennis Jones be appointed as the Director of Emergency Services for Ponoka County with CAO Charlie Cutforth acting as the Deputy Director; and also that Mr. Jones be appointed as a Fire Warden for Ponoka County for the 2015/16 term. 284/15 In-Camera Session Moved by Councillor Liddle, at 10:16 a.m., that the meeting go into incamera session to discuss Regional Fire Services. 285/15 Open Session Moved by Councillor Hartford, at 11:13 a.m., that the meeting reconvene in open session. Chief Jones and Mr. Kendall left the meeting. DELEGATIONS By-Law ZA Reconsideration Item No. 4.2 Mrs. C. Gadd, Mr. C. Jensen and Mr. and Mrs. C. Dewith were in attendance for this portion of the meeting. 286/15 Moved by Councillor Liddle that By-Law ZA be brought back to the table for further consideration. Rezoning of Pt. SW W4; Gadd, T & C Council again reviewed the request of Todd & Colleen Gadd to rezone approximately 12 acres of the SW W4 from Agricultural to Country Residential. It was pointed out that there was an approved confined feeding operation (CFO) adjacent to the application area, even though the operation was not currently active.

3 November 10, 2015 Page 3 Discussion ensued concerning the signing of a waiver acknowledging the existing adjacent CFO. Mr. Cutforth recommended that the waiver be caveated against the new lots to ensure that the CFO could continue. Councillor Liddle pointed out that this application was only creating one additional lot. Councillor Weir advised that the CFO was not operating at the current time. As long as the lagoon was in place, the CFO could be re-activated. Mr. Jensen requested clarification about the requirement to sign a waiver. Mr. Cutforth advised that without the waiver, the lot owner could negatively impact the adjacent CFO. A signed waiver, protected by caveat on the lots, would create full disclosure for any future land owners. Any increase in the CFO would cause the waiver to be null and void. Any expansion will require a new waiver if they would be willing to sign. 287/15 Waiver Requirement Moved by Councillor Liddle that Ponoka County require that the owners of the new parcels sign a waiver acknowledging the adjacent CFO; and that the waiver be registered against the titles by caveat. By-Law ZA Council reviewed By-Law ZA which allowed for rezoning as follows: A by-law of Ponoka County, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 2000, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. SW W4 (approximately 12 acres) from Agricultural District to Country Residential District. 288/15 1 st Reading 289/15 2 nd Reading 290/15 Proceed to 3 rd 291/15 3 rd Reading Given first reading this 10 th day of November, 2015 on a motion by Councillor Weir and was carried unanimously. Given second reading this 10 th day of November, 2015 on a motion by Councillor Hartford and was carried unanimously. By unanimous consent of Council, on a motion by Councillor Matejka to proceed at this time with third reading of By-Law ZA; By-Law ZA was given third and final reading this 10 th day of November, 2015 on a motion by Councillor Liddle and was unanimously passed. Mrs. Gadd, Mr. Jensen and Mr. and Mrs. Dewith left the meeting. Ponoka RCMP, Report Item No. 4.3 Sgt. Martin Gerard of the Ponoka RCMP attended the meeting at this time. Sgt. Gerard advised that he had recently been appointed as the in-charge officer for the Ponoka Detachment until the new Commanding Officer arrived. He had seconded an NCO to oversee the GIS unit. This position had been directly responsible for 240 charges being laid. They had implemented a crime reduction initiative that had seen great success. Sgt. Gerard advised that the new Commanding Officer, Mike Numan, would be arriving in Ponoka soon. He proposed to provide information to Council every six months unless there was a major event. Mr. Cutforth advised that the County had been looking for improved visibility when they agreed to hire an enhanced position in the Rimbey area. The detachment had suggested that they required manpower for investigations, rather than just for visibility.

4 November 10, 2015 Page 4 Decisions about resource usage were made by the detachment commanders. Generally there wouldn t be a plainclothes component in a community as small as Rimbey, even though it was working quite well in Ponoka. He presented the Annual Performance Plan for Council s input. This plan was reviewed each year to ensure that everyone was in agreement with the direction of the document. He presented a chart showing the number of members at the Ponoka detachment. Sgt. Gerard was thanked for his attendance and he left the meeting. Central Alberta Raceways, Appreciation Item No. 4.4 Mr. Rod Schaff attended the meeting on behalf of Central Alberta Raceways. He thanked County Council for its contributions towards the raceway and updated them on the progress being made toward completion. They were hoping to move the mud bogs south of the existing site in order to host tractor pulls. They had completed electronic signage, and some graveling and paving in The Kinsmen had donated $10,000 back to the Town for the skatepark. He invited Council to attend their appreciation evening on November 20. Recess for Lunch Reeve McLauchlin recessed the meeting at 12:14 p.m. for lunch. The meeting reconvened at 1:30 p.m. Mr. Schaff was not in attendance at reconvenement. DEVELOPMENT (continued) Subdivision & Development Report Item No. 5.1 Council reviewed the subdivision & development report to November 5, /15 Moved by Councillor Liddle that the subdivision & development report to November 5, 2015 be accepted as information...carried unanimously COUNCILLOR REPORTS Ponoka Stampede AGM & CFR Send-off Rimoka Foundation Management & Interim CAO Rimbey Senior s Complex Bethany Group CFR Send-Off PAECS Information Synergy Conference; Rimbey FCSS Retreat Item No. 6.1 Councillor Liddle had attended the Ponoka Stampede AGM briefly and the Canadian Finals Rodeo contestant send-off. Councillor McLauchlin reported that Bethany Group had given notice of termination as the management body for Rimoka Foundation. The Foundation had offered the interim CAO position to Wendy Shepherd, a long-time employee of the Foundation. Construction of the Rimbey senior s complex would be tendered in two weeks with a project manager being hired in the near future. The Provincial Government would be establishing a project charter to lay out the responsibilities for the Rimbey project. Councillor Liddle had met with representatives of the Bethany group and some of the 64 staff of Rimoka regarding the change of CAO. Councillor Matejka and Councillor Weir had also attended the CFR contestant sendoff. Councillor Weir questioned what information he should be bringing to the County from the Ponoka Ag Event Centre Society meetings and was advised that the County only required the audited financial statements. Councillor Hartford had attended the Synergy Alberta Conference in Calgary recently as well as the Rimbey FCSS Board 2015/16 planning retreat.

5 November 10, 2015 Page 5 CHIEF ADMINISTRATIVE OFFICER S REPORT Policy , Item No. 7.1 Council reviewed proposed policy which provided Community Project criteria for authorizing funding assistance to community organizations. Donations 293/15 Moved by Councillor Weir that proposed policy be adopted as a policy of Ponoka County, effective immediately. A copy of the policy is attached to and forms part of these minutes. Policy , Personnel Management Policy Item No. 7.2 Council reviewed an amendment to the sick leave provision of policy (Personnel Management Policy). The section had been inadvertently removed in a previous review. Amendment 294/15 Moved by Councillor Matejka that the amendment proposed to the sick leave provisions of policy be adopted as a presented, effective immediately. A copy of the amended policy is attached to and forms part of these minutes. UPCOMING MEETING/EVENT REMINDERS Upcoming Events & Meetings Item No. 8 Council was reminded of the following upcoming meetings/events:.1 Next regular Council meetings.1 November 24, 2015 Regular business December Meeting.2 Establish December meeting schedule 295/15 Moved by Councillor Liddle that the December meetings of Council be combined and conducted on December 22, 2015 commencing at 10:00 a.m..3 AAMD & C Convention Nov Staff Christmas Party Dec Ponoka Festival of Trees invitations to attend individual functions during the Festival ADDITIONAL ITEMS AENV Meeting Item No. 9.1 Mr. Cutforth advised that representatives of Alberta Environment would not being attending the AAMD & C convention. They would attend a Council meeting at Council s invitation to discuss matters of interest. BUSINESS ARISING FROM THE MINUTES (continued) Enhanced RCMP Position, Rimbey Regional Fire Dept. Item No. 3.2 Mr. Cutforth advised that no further action had occurred regarding the Enhanced Officer position in Rimbey. Item No. 3.1 Mr. Kendall and Chief Jones attended the meeting again.

6 November 10, 2015 Page 6 296/15 In-Camera Session Moved by Councillor Matejka, at 2:11 p.m., that the meeting go into incamera session to further discuss fire issues. Mr. Kendall and Chief Jones left during the in-camera session. 297/15 Open Session Moved by Councillor Liddle, at 3:18 p.m., that the meeting reconvene in open session. 298/15 Establish East County Regional Fire Department Moved by Councillor McLauchlin that Ponoka County Council direct Regional Fire Chief Jones to move forward with establishment of the Ponoka East County regional fire department in accordance with the timelines and schedules presented by Administration, and further, that the Town of Ponoka be advised that they are welcome to participate in the regional structure when they are prepared and ready. 299/15 Moved by Councillor Liddle that Highway Invoicing; Fire Call Audits; Organizational the Town of Ponoka be notified that Ponoka County will take over responsibility for invoicing on area highways effective January 1, 2016, Review the Town of Ponoka be notified that the Regional Fire Chief will commence random audits on County fire calls effective January 1, 2016 Kendall Consulting be contracted to conduct an organizational review of the Regional Fire and Public Safety departments of the County. 300/15 Moved by Councillor Liddle, at 3:25 p.m., that the meeting be adjourned. Adjournment Reeve Chief Administrative Officer