Board Of Education Meeting

Transcription

1 Page 1 of 7 Board Of Education Meeting Meeting Type : Board of Education Date : Wednesday, September 14, 2011 Start time : 9:00 AM Location : Board Room A meeting of the Chinook's Edge School Division No. 73 Board of Education held on Wednesday, September 14, 2011 in the Board Room at Division Office in Innisfail, Alberta commencing at 9:00 a. m. CALL TO ORDER Trustees: P. Archibald, C. Butler, S. Cooper (in at 9:04 a. m.), R. Fisher, C. Huelsman, T. James, G. Kerr, J. Knispel-Matejka, B. MacFarquhar Staff: S. Bexon - Communications Officer, R. Hoppins - Associate Superintendent System Services (in at 11:18 p. m.), L. Ewashen - Administrative Assistant Corporate Services, S. Russell - Associate Superintendent People Services, K. Sacher - Superintendent/CEO, A. Tarnoczi - Associate Superintendent Corporate Services, B. Milman - Recording Secretary Chair C. Butler called the meeting to order at 8:59 a. m. AGENDA APPROVAL MINUTES APPROVAL Chair C. Butler called for additions to the agenda. Resolution # Moved By: P. Archibald Motion to approve the agenda with the following additional items noted: 4.5 Carstairs Update 4.6 Chairman's Phone 4.7 Board and Superintendent Evaluation 4.8 Innisfail Lockdown There were no records to be approved at this meeting. IN CAMERA MOTION Resolution # Moved By: C. Huelsman Motion to move the meeting In Camera at 9:01 a. m. It was noted that P. Archibald, C. Butler, S. Cooper, R. Fisher, C. Huelsman, T. James, G. Kerr, J. Knispel-Matejka, B. MacFarquhar, S. Russell, K. Sacher and A. Tarnoczi remained in the meeting during the In Camera portion. S. Russell left the meeting at 9:28 a. m.

2 Page 2 of 7 Resolution # Moved By: S. Cooper Motion to return to the regular meeting at 10:28 a. m. S. Bexon, L. Ewashen, B. Milman and S. Russell attended the meeting at this time. Recess: 10:28 a. m. Reconvened: 10:36 a. m. PERSONNEL During the In Camera portion of the meeting. Associate Superintendent People Services S. Russell provided a verbal update on Personnel items. Resolution # Moved By: B. MacFarquhar Motion to receive for information the staffing report dated September 13, 2011 as presented. INNISFAIL CAPITAL PROJECT UPDATE UPDATE ON OLDS PROPERTY CARSTAIRS UPDATE CHAIRMAN'S PHONE BOARD AND SUPERINTENDENT EVALUATION INNISFAIL LOCKDOWN SYLVAN LAKE ECONOMIC DEVELOPMENT During the In Camera portion of the meeting, Associate Superintendent S. Russell provided a verbal update on the Innisfail Capital project. Resolution # Moved By: R. Fisher Motion to inform the Town of Sundre that Chinook's Edge School Division No. 73 is a willing seller of the Sundre school land on which the private road sits and will willingly share the survey costs. During the In Camera portion of the meeting, Associate Superintendent A. Tarnoczi provided a verbal update on the Olds property. During the In Camera portion of the meeting, the Carstairs Capital project was discussed. During the In Camera portion of the meeting, the Chairman's phone was discussed. During the In Camera portion of the meeting, the Board and Superintendent evaluations were discussed. During the In Camera portion of the meeting, Superintendent K. Sacher provided an update on the Innisfail lockdown. Trustee J. Knispel-Matejka attended the July meeting for the Town of Sylvan Lake Economic Development Strategy committee and provided a verbal report from the meeting. Mrs. Knispel-Matejka will forward a

3 Page 3 of 7 STRATEGY BOARD WORK PLAN copy of the final document to trustees. A copy of the Board Work Plan for 2011/12 as revised at the Board/Superintendent Retreat was reviewed and amended. Resolution # Moved By: T. James Motion to approve the 2011/12 Board Work Plan as amended. AUDIT The Audit Committee will meet on September 16, 2011 at 9:00 a. m. FINANCE CELEBRATIONS EDUCATION - NO FACILITIES AND MAINTENANCE - NO NEGOTIATIONS - NO POLICY TEACHER LIAISON TECHNOLOGY - NO The Finance Committee will meet on September 16, 2011 at 9:00 a. m. The annual Celebrations evening will be held on Friday, November 4, 2011 in Olds. The Education Committee meeting will follow the Board meeting. The Facilities and Maintenance Committee has not met recently. The Negotiations Committee has not met recently. A copy of the records from the August 25, 2011 Policy Committee were provided and highlighted by committee chair R. Fisher. Resolution # Moved By: R. Fisher Motion that Policy POL#1-05 Board Committees - Audit Committees be approved as amended and presented. Resolution # Moved By: R. Fisher Motion that Policy POL#2-16 Surplus Land and Buildings be approved as presented. The Teacher Liaison (Teachers Matter) committee will meet on September 30, Superintendent K. Sacher provided a verbal update on the agenda for the meeting. The Technology Committee has not met recently.

4 Page 4 of 7 TRANSPORTATION ADHOC S PERSONNEL SUPERINTENDENT UPDATE COMMUNITY LEARNING CAMPUS CORRESPONDENCE ITEMS The Transportation Committee will meet on September 15, 2011 at 9:00 a. m. Superintendent K. Sacher noted the Public Consultation Committee and Retreat Committee updates. A copy of the Personnel Committee records dated September 7, 2011 were provided and reviewed. Resolution # Motion to adjust the contract for employee #957 as presented at the September 7, 2011 Personnel committee meeting. A copy of the summer school summary was reviewed by Superintendent K. Sacher. An invitation to the October 13, 2011 Central Alberta Leader's Dinner was read and discussed. Superintendent K. Sacher provided a verbal update on the Instructional Leadership program. It was felt that with the Leadership and MLA changes this year, this would be an important event to attend. The Board Chair, Vice Chair and Superintendent will attend the Inspiring Education information session on September 27, 2011 in Red Deer. Resolution # Moved By: C. Huelsman Motion that Chinook's Edge School Division No. 73 Board of Education purchase tickets for the 2011 Central Alberta Leader's Dinner for trustees and the Superintendent to attend. A copy of the media release announcing Olds College new Vice President, Academic and Research Dr. J. Dewling was highlighted by Superintendent K. Sacher. Dr. L. Steele attended the previous Governance Committee meeting on behalf of the Superintendent. The leadership teams from Olds College and Chinook's Edge will meet soon. There was a question regarding the leadership for the engagement sites as there is an educational need in our communities to have the engagement sites continue to be available for students and community residents. Superintendent K. Sacher reviewed the following correspondence items: - a copy of a letter from the Central Alberta Regional Science Fair President, R. Roedler thanking the Board for their contribution and four thank you cards were circulated; - a copy of an invitation from Red Deer Catholic Regional Schools for

5 Page 5 of 7 the official opening of Holy Trinity Catholic School in Olds on September 21, 2011 at 10:30 a. m. was read. Trustee T. James will attend the opening. - a copy of the response from Minister Hancock regarding the Fuel Price Contingency program and a copy of the change to the Funding Manual as of September 1, 2011 was read; - a copy of a letter from the Alberta Teachers' Association regarding World Teachers' Day on October 5, 2011 was read; - a copy of a letter from Minister Hancock regarding the Accountability Pillar Results was read: - a copy of a letter from Alberta Education and Alberta School Boards Association regarding the Joint Protocol for the Release of the 2010/11 Provincial Achievement Test and Diploma Exam results was read; - a copy of a letter of appreciation sent to C. Webber at Group 2 Architecture Engineering was read; - a copy of a letter from the Town of Sylvan Lake CAO responding to our request for a school site was read; - a copy of a letter from the Town of Sundre regarding the sign on the Sundre School properties was read; - a copy of the letters regarding the Sundre East and Sangro Roman Catholic formations was read; - a copy of a letter from the Town of Olds recognizing Chinook's Edge for the de-construction of the former Olds High School was read; - a copy of an invitation to the National School Boards Association conference in Boston was read; - a copy of a letter of appreciation from the Living Waters School Division was read; - a copy of an forwarded from Trustee G. Kerr regarding the Didsbury Arts Festival was read. Resolution # Moved By: G. Kerr Motion that Chinook's Edge School Division No. 73 Board of Education contribute $ (five hundred dollars) to the Didsbury Arts Festival. Resolution # Moved By: C. Huelsman Motion to direct the Board Chair to write a letter to Minister Hancock expressing the Boards' appreciation for the reinstatement of the Fuel Price Contingency funding with a copy to be forwarded to Alberta School Boards Association Zone 4. The Accountability Pillar Results were outlined by Superintendent K. Sacher. Associate Superintendent S. Russell spoke to how the results are obtained. It was noted that Minister Hancock complimented the Division on the Alberta Initiative for School Improvement (AISI) project that focused on student engagement in a connected age. There was discussion regarding the reinstatement of the Fuel Price Contingency Fund.

6 ENROLMENT NUMBERS TRIP REQUESTS TRUSTEE REMUNERATION AND EXPENSE SHEETS ALBERTA SCHOOL BOARDS ASSOCIATION A copy of the preliminary enrolment numbers as of September 12, 2011 were provided and discussed. There are no trip requests at this time. Page 6 of 7 Chair C. Butler called for trustee remuneration and expense sheets to be handed in. The Alberta School Boards Association Zone 4 meeting is scheduled for Monday, September 26, 2011 at Wolf Creek School Division offices in Ponoka. A copy of the agenda and records from the May 30, 2011 meeting was provided. The "When classrooms and court rooms collide" conference is scheduled for Monday, October 31 and Tuesday, November 1, 2011 in Calgary. The link for the agenda is provided. PUBLIC SCHOOL BOARDS ASSOCIATION CENTRAL ALBERTA GOVERANCE CIRCLE CANADIAN SCHOOL BOARDS ASSOCIATION A verbal update from the August meeting in Brooks was provided. A motion from the Ft. McMurray Board to commit to one school board for the province was defeated at the meeting. From the discussion at the meeting regarding Bill 18, trustees were asked to encourage MLA's to proceed with Bill 18. Some of the specifics will be included in the Regulations and will not be included in the Act. A copy of the documents from the meeting were provided. A copy of the agenda for the 2011 Annual General meeting in Edmonton was provided. There was no report at this time. C. Butler, C. Huelsman and J. Knispel-Matejka attended the Canadian School Boards Conference in Ottawa in July and provided a verbal update from the conference. Each of the trustees highlighted a portion of the conference that impacted them. They felt their attendance at the conference was valuable and thanked the Board for approving their participation. A question was posed regarding the notice of motion for discontinuing the Alberta membership to Canadian School Boards Association given by the Alberta School Boards Association. The Chinook's Edge trustees that attended the conference commented on the connections with trustees in other provinces. The conference is scheduled next year from July 5-7, 2012 in Quebec City. Resolution # Moved By: J. Knispel-Matejka Motion to direct the Board Chair to write a letter to Alberta School Boards Association expressing this Boards concern regarding the discontinuation of the Alberta membership to the Canadian School

7 Page 7 of 7 Boards Association and to forward a copy to Alberta School Boards Association Zone 4. CENTRAL ALBERTA ECONOMIC PARTNERSHIP Nothing to report at this time. ADJOURNED Resolution # Moved By: B. MacFarquhar Motion to adjourn the meeting. C. Butler - Chair R. Fisher - Vice Chair A. Tarnoczi - Corporate Secretary