DURHAM REGIONAL POLICE SERVICES BOARD BOARD MINUTES. April 9, 2018

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1 DURHAM REGIONAL POLICE SERVICES BOARD BOARD MINUTES April 9, :30h Present: Randy Wilson, Acting Chair Bobbie Drew, Member Allan Furlong, Member Bill McLean, Member Rose Rockbrune, Member Paul Martin, Chief of Police Chris Fernandes, Deputy Chief Uday Jaswal, Deputy Chief Stan MacLellan, Chief Administrative Officer Bill Clancy, Executive Director Anita Longo, Executive Assistant Absent: Stindar Lal, Member PUBLIC Call to Order Declaration of Interest Acting Chair Wilson declared a conflict of interest with item 8a) on the agenda being the Board Governance - Transition and did not participate in the discussion. The report recommended Acting pay for Acting Chair Wilson. Board Member Bill McLean declared a conflict of interest with item 12b) on the agenda being the Jennifer Ashleigh Children s Charity Golf Classic and did not participate in the discussion. Mr. McLean s relative is a staff member of the Charity. A minute of silence was held in memory of Board Chair Roger Anderson who passed away on March 24 th, Acting Chair Wilson acknowledged the importance of Chair Anderson s contributions to the Board.

2 Adoption of Minutes 2 Moved by: Bill McLean Seconded by: Rose Rockbrune THAT the minutes of the regular meeting of the Board held on March 6, 2018 be approved. Carried. M Policy/By-Law Review THAT the Board approve the proposed policy of Use of Board Resources During an Election Period. Carried. M Monitoring Reports The Acceptance of Donations Policy was reviewed by the Board. Mr. Furlong inquired if the donations were consistent from previous years. Chief Martin confirmed that the donations were consistent. He clarified that the donation of more than $5,000 from Habitat for Humanity was cumulative of many individuals, and therefore the Board s approval was not necessary. Moved by: Rose Rockbrune Seconded by: Bill McLean THAT the Board finds the Durham Regional Police compliant with all provisions of the Acceptance of Donations Policy. Carried. M The Audit Function monitoring report policy was discussed by the Board. Mr. McLean inquired about the Seized and Found Property audit. Superintendent Bertrim stated that during the audit all the items that were supposed to be in the vault were in the vault, and that improvements to record keeping and administration will be made. Moved by: Bill McLean Seconded by: Bobbie Drew THAT the Board finds the Durham Regional Police compliant with all provisions of the Audit Function Executive Limitations policy. Carried. M The Community Policing policy was reviewed by the Board. Acting Chair Wilson inquired about the Neighbourhood Watch program and that the number of inactive watches seems high. Deputy Jaswal stated he could ask the Neighbourhood Watch Coordinator for details and get back to the Board with the information if required. Acting

3 Chair Wilson inquired if any other neighbours would be interested in taking part in this program. Mr. McLean stated this is a great opportunity to reach out to help keep these community groups active. 3 Moved by: Bill McLean Seconded by: Rose Rockbrune THAT the Board finds that all provisions of the Community Policing Ends Policy have been complied with. Carried. M The Collection of Identifying Information in Certain Circumstances Prohibition and Duties annual monitoring report was discussed by the Board. Mr. McLean inquired about other Services statistics and asked how our checks compared to previous years. Chief Martin explained that given the limited interactions covered by the Regulation it is difficult to do comparisons. Superintendent Morissette assured the Board that the Service is very much engaged in direct interactions with the community. Superintendent Morissette stated that Durham s results are consistent with other regions. Moved by: Allan Furlong Seconded by: Bobbie Drew THAT the Board approve the Collection of Identifying Information in Certain Circumstances Prohibition and Duties annual monitoring report. Carried. M Mr. McLean complimented the officers from Pickering who dealt with a traumatic incident involving his friend with so much compassion for the family. Chief Martin appreciated the comments. Moved by: Bill McLean Seconded by: Bobbie Drew THAT the Board finds that all provisions of the Assistance to Victims of Crime Board Policy Monitoring Report have been complied with. Carried. M Consent Items Mr. McLean advised regarding the announcement of a Pickering casino and suggested an analysis of policing needs. Chief Martin stated it is being looked into with an existing template to follow because of OLG. Acting Chair Wilson commented to further this discussion at the Board Finance Committee meeting taking place today. THAT the Human Resources Update be received by the Board. Carried. M120-18

4 Chief s Update 4 Chief Martin provided the Board with a verbal update highlighting the month of March which had many significant events occur. Ms. Drew thanked all the men and women at Durham Regional Police Service for their tremendous work. Acting Chair Wilson also praised front-line officers for their professional and compassionate responses to these significant and often tragic instances. Moved by: Rose Rockbrune Seconded by: Allan Furlong THAT the Chief, Deputy Chiefs and CAO monthly update reports be received for information. Carried. M New Business Executive Director Mr. Clancy took over for Acting Chair Wilson for the next agenda item. Mr. McLean inquired about addressing the vacant Vice Chair position. Mr. Clancy stated that this can be addressed next month once the Region s appointment is made. THAT the Board hold an election for Vice-Chair following an appointment being made by Regional Council; and THAT Acting Chair Wilson be provided acting pay for supporting the effective functioning of the Board since being elected Vice Chair on January 15, Carried. M Mr. McLean inquired if any of the funds from the Unclaimed Property Fund are used for training of Board Members and if there is any structured training provided by the Province. Mr. Clancy stated that participation at conferences is an important part of Board member training and that no formal training is provided by the Provincial Government. Mr. Furlong inquired if this fund could experience a negative amount. Mr. Clancy stated that revenues are unpredictable and that a report will be brought forth in November for discussion. THAT the 2017 Unclaimed Property Fund Auditor s Report be received for information. Carried. M123-18

5 Acting Sergeant Jason Bagg presented an update to the Board on the Body-Worn Camera project. He stated that training for front-line officers has begun for the June 14 start date. Mr. Furlong asked if the Board can receive updates once the pilot program begins. Ms. Drew inquired if any valuable experience was learned from Toronto s pilot project findings. Acting Sergeant Bagg stated that the Service has been very fortunate with the level of guidance received from Toronto based on their experience with training and policy. THAT the update report on the Body-Worn Camera Project be received for information; and THAT updates are provided once the pilot program has begun. Carried. M The report on the Safer Ontario Act was reviewed by the Board. Mr. McLean inquired about the Missing Persons Act changes. Chief Martin informed the Board that the Service is beginning to look at the new regulations coming into effect with Bill 175 and is looking at forming a committee and has some recommendations already. Mr. McLean asked how many missing persons the Service has and Chief Martin stated he will gather this information. Executive Director Mr. Clancy stated that there will be a transition period to adapt to the new requirements of the new legislation. Acting Chair Wilson requested that the conclusions of the review of procedure for missing persons be reported to the Board. THAT the Board receive for information the Safer Ontario Act Update Report; and THAT the review of missing persons procedures be reported to the Board. Carried. M Moved by: Bobbie Drew Seconded by: Bill McLean THAT the Board receive for information the executed Memorandum of Understanding for the Provision of Police Services at the Great Blue Heron Casino between the Region of Durham and the Durham Regional Police Services Board. Carried. M THAT the Inspection on the Investigation and Reporting of Firearms Discharges Causing Death or Injury report be received for information. Carried. M127-18

6 Mr. McLean commented on the great job performed by the H.R. Department in regards to the recent recruit class of experienced officers. Acting Chair Wilson requested greater consistency in the level of detail in the two public reports going forward, with the inclusion of information in public as much as possible. 6 Moved by: Bobbie Drew Seconded by: Rose Rockbrune THAT the Board receives for information the Demographic Breakdown regarding the March 2018 Experienced Officer Hires; and THAT the Board receives for information the Demographic Breakdown regarding the March 2018 Recruit Constable Hires. Carried. M Calendar of Events Moved by: Rose Rockbrune Seconded by: Allan Furlong THAT the 2018 Calendar of Events be received for information. Carried. M Follow Up Action Items THAT the Public Follow Up Action Items Log of Incomplete Items be approved. Carried. M Donations THAT the Board approve a sponsorship of $3,500 to the Bowmanville Hospital Foundation Sponsorship request; and THAT the monies be paid from the Unclaimed Property Fund. Carried. M THAT the Board approve a sponsorship of $2,500 to Jennifer Ashleigh Children s Charity Golf Classic; and THAT the monies be paid from the Unclaimed Property Fund. Carried. M132-18

7 Moved by: Bill McLean Seconded by: Rose Rockbrune THAT the Board approve a sponsorship of $5,000 to Ontario Shores Mental Health Conversation Luncheon; and THAT the monies be paid from the Unclaimed Property Fund. Carried. M Letters of Appreciation THAT the Letters of Appreciation be received for information. Carried. M General Information Moved by: Bill McLean Seconded by: Allan Furlong THAT the London Police Services Board correspondence to the Ministry of Community Safety and Correctional Services related to funding for Court Security Costs be endorsed by the Board. Carried. M Moved by: Bill McLean Seconded by: Rose Rockbrune THAT the London Police Services Board correspondence to the Ministry of Community Safety and Correctional Services related to SIU s Position on Administration of Naloxone by Officers be received for information. Carried. M Moved by: Bobbie Drew Seconded by: Rose Rockbrune THAT the reply letter from Attorney General Yasir Naqvi regarding BWC Pilot Project be received for information. Carried. M Other Business Moved by: Bill McLean Seconded by: Bobbie Drew THAT the Board discuss at the next meeting the possibility of changing the Board Meetings to Tuesdays instead on Mondays. Carried. M138-18

8 Recessed at: 10:10 a.m. Reconvened at: 10:34 a.m. 8 Moved by: Bill McLean Seconded by: Rose Rockbrune THAT we move in-camera. Carried. M THAT we rise from in-camera. Carried. M Adjournment THAT the Board ratify all actions taken in-camera. Carried. M THAT the Board ratify all actions of today s date. Carried. M THAT the meeting be adjourned. Carried. M The meeting adjourned at approximately 1:30 p.m. Randy Wilson, Acting Chair