(17-031) That the Board move into Committee of the Whole, In-camera (6:15 p.m.).

Transcription

1 1 MINUTES OF THE REGULAR MEETING OF KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD THURSDAY, FEBRUARY 23, 2017 AT 6:15 P.M. AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO PRESENT Cathy Abraham (Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Wayne Bonner, Anthony Caruso, Cyndi Dickson, Jaine Klassen Jeninga, Angela Lloyd, Diane Lloyd, Mary Lynch-Taylor, Shirley Patterson, and Tenzin Shomar (Student Trustee). Trustee Rose Kitney attended via teleconference. Regrets: Absent: Nil. Nil. Also Present: R. Hick, C. Arnew, G. Davis, S. Girardi, G. Ingram, J. Leclerc, P. Mangold, J. Nigro, J. Tompkins; L. Piccinin, G. Kidd, and S. Beacock. 1. CALL TO ORDER The Chairperson called the meeting to order at 6:15 p.m. 2. COMMITTEE OF THE WHOLE Seconded by: Trustee D. Lloyd (17-031) That the Board move into Committee of the Whole, In-camera (6:15 p.m.). The Open Session of the meeting resumed at 7:00 p.m. The Chairperson recognized and acknowledged that the Board is meeting on the traditional territory of the Mississauga First Nations. 3. NATIONAL ANTHEM AND A MOMENT OF SILENCE The meeting was opened with the singing of the National Anthem followed by a Moment of Silence.

2 Regular Board Meeting Page 2 4. CHARACTER ATTRIBUTE STUDENT TRUSTEE Student Trustee Tenzin Shomar spoke to this month s character attribute, Empathy. 5. ADOPTION OF AGENDA Moved by: Trustee Klassen Jeninga Seconded by: Trustee Patterson (17-032) That the agenda be adopted to include the following topics under Board Member Additions: Havelock-Belmont Public School students meet the Prime Minister Blessings in a Backpack 21 Lives Saved Community Dinner Honour Band Day of Pink 6. ADOPTION OF MINUTES 6.1 Regular Board Meeting Thursday, January 26, 2017 Seconded by: Trustee Bobka (17-033) That the minutes for the Regular Board meeting held on Thursday, January 26, 2017 be adopted as recorded. 7. EDUCATIONAL PRESENTATIONS 7.1 Nil. 8. DELEGATIONS 8.1 DELEGATIONS (10 minutes) Julie Chatten parent of students at Ridpath Junior Public School and Lakefield District Intermediate School J. Chatten spoke to her disappointment of the plan for the demolition of Lakefield District Intermediate School, the

3 Regular Board Meeting Page 3 transition for students during the construction, especially with respect to use of the Music Room, and requested that the Board keep the community informed during the process. The delegate responded to questions of clarification of the Board. 8.2 DELEGATIONS (3 minutes) Nil. 8.3 DISPOSITION OF DELEGATION CONCERNS Seconded by: Trustee Caruso (17-034) That the delegation at the February 23, 2017 Board meeting be received for information with thanks. 9. BUSINESS ARISING FROM THE MINUTES Nil. 10. STUDENT TRUSTEE REPORT Student Trustee Tenzin Shomar reported that he attended the Ontario Student Trustees Associations Board Council Conferences in Ottawa to discuss education issues that directly affect students. Trustees heard that student trustees from across Ontario had the opportunity to hear a number of notable speakers, including the Honourable Yasir Naqvi, Ontario s Attorney General and MPP for Ottawa-Centre, Denise Siele, Director of Community and Stakeholder Relations for Equal Voice, and the Honourable Pierre Poilievre, MP for Carleton. As well, he provided an update from the Student Leadership Group meeting of February 15, 2017, spoke to his Peterborough school visits, and noted that the 2017 Student Trustee Election will take place on April 4, 2017 at 4:00 p.m. at the Education Centre. 11. DECISION ITEMS 11.1 COMMITTEE DECISION REPORTS Chairpersons Committee Report Committee Chairperson C. Abraham reported that the committee met on February 1, 2017 to review proposed

4 Regular Board Meeting Page 4 revisions to the following policies (included with the report as Appendices A to D). B-1.5, Student Trustee B-6.4, Student Government in Schools B-2.1, Board and Committee Meetings B-1.2, Code of Conduct The committee reviewed a new draft Board Policy, B-1.8, Parental and Public Concerns Board (included with the report as Appendix E), received a Trustee Budget for September 1, 2016 to January 20, 2017, and discussed the Kawartha Pine Ridge District School Board Wall of Honour and professional development opportunities. The Director provided an update to Trustees reporting that input received from school councils and municipalities regarding Board Policy BA-6.3, School Playground Equipment will be presented to the Resource Committee. Moved by: Trustee Abraham Seconded by: Trustee Lynch-Taylor (17-035) That Board Policy B-1.5, Student Trustee, be approved as revised and amended. A lengthy discussion commenced with regard to the proposal to increase the number of student trustee positions. Comments were made and opinions were expressed by members of the Board across a number of areas including: Value of the student voice and support for a second student trustee Further consultation with all members of the Student Leadership Group (SLG) Representation relating to the geographic areas of the board Networking options to allow for the Student Trustee to communicate and connect with student leaders across the board Student Trustee Shomar commented that if further clarification is requested by Trustees, the timelines are very short to consult with the SLG prior to the 2017 Election on April 4, Also, the Student Trustee noted that had he been aware further clarification from the student leaders was required, this could have taken place at their recent meeting on February 15, 2017.

5 Regular Board Meeting Page 5 Vice-chairperson Bobka announced that she was going to call the question. Student Trustee Shomar requested a recorded vote on the question. On voting on the question, it was... DEFEATED with a recorded vote of 5 YES, 7 NO and 0 ABSENT as follows: YES NO ABSENT Kitney, Rose Klassen Jeninga, Jaine Lloyd, Angela Lloyd, Diane Lynch-Taylor, Mary Patterson, Shirley Abraham, Cathy Bobka, Sarah Bonner, Wayne Caruso, Anthony Dickson, Cyndi Shomar, Tenzin (non binding) 1 Based on discussion, Moved by: Trustee Abraham Seconded by: Trustee Bonner (17-036) That Board Policy B-1.5, Student Trustee, be referred back to the Student Leadership Group for further consultation. Trustee Kitney left the meeting at this time. Chairperson Abraham recognized the tight timeline for additional consultation of the SLG, and Student Trustee Shomar indicated that he felt the student voice had been heard, however he would attempt to arrange a meeting to further consult the group. Vice-chairperson Bobka announced that she was going to call the question. Student Trustee Shomar requested a recorded vote on the question.

6 Regular Board Meeting Page 6 On voting on the question, it was... with a recorded vote of 7 YES, 4 NO and 1 ABSENT as follows: YES NO ABSENT Klassen Jeninga, Jaine Lloyd, Angela Lloyd, Diane Lynch-Taylor, Mary Patterson, Shirley Abraham, Cathy Bobka, Sarah Bonner, Wayne Caruso, Anthony Dickson, Cyndi Kitney, Rose Shomar, Tenzin (non binding) 1 Moved by: Trustee Abraham Seconded by: Trustee Dickson (17-037) That Board Policy B-6.4, Student Government in Schools, be approved as revised. Moved by: Trustee Abraham Seconded by: Trustee Dickson (17-038) That Board Policy B-2.1, Board and Committee Meetings, be approved as revised and amended. At this time a Trustee suggested that the Policy include a Conflict of Interest Declaration for Board members. Based on discussion, as an amendment to the policy, Seconded by: Trustee D. Lloyd

7 Regular Board Meeting Page 7 (17-039) That Declarations of Conflicts of Interest be added following Item 6.6 Adoption of the Agenda in the public open session of the Board, and the committee of the whole, in-camera session. As a further amendment to the policy, Moved by: Trustee Bonner Seconded by: Trustee Lynch-Taylor That Section 6.12 be revised as follows: Student Issues Trustee Report On voting on the amendment, It was. On voting on the original motion as revised and amended, It was. Moved by: Trustee Abraham Seconded by: Trustee Klassen Jeninga (17-040) That Administration investigate a revised committee structure. Director R. Hick advised the Board that the report from Administration will be for information only, and will include examples of committee structures of other boards, as well as the pros and cons of a revised structure. Following questions of clarification Chairperson Abraham advised that there would be opportunity for discussion of all Trustees at a Chairpersons committee meeting. On voting on the motion, It was. Moved by: Trustee Abraham Seconded by: Trustee A. Lloyd

8 Regular Board Meeting Page 8 (17-041) That Board Policy B-1.2, Code of Conduct, be approved as revised. Discussion occurred with regard to the suggested wording in Section1.5 of the policy, and the role of the Director in the event of an allegation of serious misconduct on the part of a Trustee. The Board recessed at 8:27 p.m. The Board reconvened at 8:42 p.m. Following discussion, the motion was withdrawn. Based on discussion, Moved by: Trustee Abraham Seconded by: Trustee D. Lloyd (17-042) That Board Policy B-1.2, Code of Conduct, be referred back to the Chairpersons Committee for further consultation. Moved by: Trustee Abraham Seconded by: Trustee Bonner (17-043) That the Chairpersons Committee Report, dated February 23, 2017 be received for information Special Education Advisory Committee Report Committee Chairperson A. Lloyd reported that at their February 14, 2017 meeting an overview was provided of services and programs available through Development Services Ontario, correspondence was received regarding reductions in the Special Education funding formula, and an update on regional information sessions for parents registering their children for Kindergarten was provided. Changes to committee membership were reported and future meeting topics and next meeting date were also noted.

9 Regular Board Meeting Page 9 Seconded by: Trustee Patterson (17-044) That representative Kathy Traynor be appointed alternate representative to the Special Education Advisory Committee for the Down Syndrome Association of Peterborough, for the balance of the current four year term ending in Seconded by: Trustee D. Lloyd (17-045) That Deb Reid be appointed representative to the Special Education Advisory Committee for the Down Syndrome Association of Peterborough, for the balance of the current four year term ending in Seconded by: Trustee Dickson (17-046) That the resignation of Jenn Lean, alternate representative to the Special Education Advisory Committee for Community Living, be received with regret and sincere appreciation for her advocacy and support of students with special needs. Seconded by: Trustee Lynch-Taylor (17-047) That the resignation of Pat Whittaker, representative to the Special Education Advisory Committee for Community Living, be received with regret and sincere appreciation for her advocacy and support of students with special needs. Seconded by: Trustee Bonner

10 Regular Board Meeting Page 10 (17-048) That Krista Brailey be appointed representative to the Special Education Advisory Committee for Community Living, for the balance of the current four year term ending in Seconded by: Trustee Bobka (17-049) That the Special Education Advisory Committee Report, dated February 23, 2017, be received for information Resource Committee Report Committee Chairperson W. Bonner reported that the committee met on February 8, 2017 to review the walk distance for stand alone intermediate schools and proposed revisions to Board Policy HR-5.3, Code of Conduct for Employees (Appendix A to the report). The committee reviewed the First Quarter Financial Variance report and Occupational Health and Safety/Workers Safety and Insurance Board (WSIB) report, and were informed of a Business and Corporate Services staffing update. As well, Trustee Bonner noted a correction to the record of Attendance in the report. Moved by: Trustee Bonner Seconded by: Trustee Dickson (17-050) That Board Policy HR-5.3, Code of Conduct for Employees, be approved as revised. Moved by: Trustee Bonner Seconded by: Trustee Patterson (17-051) That the Resource Committee Report, dated February 23, 2017, be received for information.

11 Regular Board Meeting Page Advisory Committee on Aboriginal Issues Report Committee Chairperson M. Lynch-Taylor reported that the committee met on February 1, 2017 to review the Aboriginal Issues Terms of Reference (Appendix A to the report) to reflect terminology, titles and provincial references to Indigenous Education. Committee members agreed to propose that the Board recognize November as Indigenous Peoples Awareness Month, discussed the voluntary self-identification approach at the Kawartha Pine Ridge District School Board, and received information regarding Indigenous names, logos and mascots and a well-being engagement session for KPR students. Items of interest were shared and the next meeting date of Wednesday, May 3, 2017 was noted. Moved by: Trustee Lynch-Taylor Seconded by: Trustee D. Lloyd (17-052) That the Terms of Reference Document for the Advisory Committee on Aboriginal Issues be accepted as revised. Moved by: Trustee Lynch-Taylor Seconded by: Trustee Dickson (17-053) That the change of the committee name be accepted as written: Indigenous Education Advisory Committee (IEAC). Moved by: Trustee Lynch-Taylor Seconded by: Trustee Caruso (17-054) That the Kawartha Pine Ridge District School Board recognize the month of November as Indigenous Peoples Awareness Month. Discussion occurred around the timing and monthly calendar of other recognized events during the school year. Administration noted that this is an opportunity to provide a focus and showcase activities related to Treaties Recognition Week, Inuit Day and Louis Riel Day, all held during the month of November. The motion was.

12 Regular Board Meeting Page 12 Moved by: Trustee Lynch-Taylor Seconded by: Trustee Bonner (17-055) That the Advisory Committee on Aboriginal Issues Report, dated February 23, 2017, be received for information Ad Hoc Committee Naming of New Lakefield Elementary School Report Committee Chairperson J. Nigro reported that the committee met on February 9, 2017 to review submissions from students, parents, Board employees and community members for the name of the new school. The committee created the following short list and suggested the use of a tag line for the new elementary school in the three instructional languages Maawndookaazag Together Ensemble: 1. Lakefield District Public School 2. Lakefield District Oodenawi Public School 3. Lakefield Oodenawi Public School Moved by: Trustee D. Lloyd Seconded by: Trustee Lynch-Taylor (17-056) That the Kawartha Pine Ridge District School Board approve the name of the new revitalized Lakefield elementary school, to be located on the current Lakefield District Secondary School/Lakefield Intermediate School site, as Lakefield District Public School DECISION REPORTS Budget Committee Meeting Dates and Election of Budget Committee Vice-chairperson C. Arnew, Superintendent, Business and Corporate Services reported that in accordance with Board Policy B-2.2, Annual Meetings and Committees of the Board, the Board establishes a Committee of the Whole Budget Committee, consisting of the entire Board, to be chaired by the Vice-chairperson of the Board in open session committee meetings. In-camera sessions will be chaired by the Vice-chairperson of the Budget Committee. The Budget Committee meeting dates set through the master calendar were included in the report.

13 Regular Board Meeting Page 13 Trustee D. Lloyd nominated Trustee Rose Kitney to be appointed as Vice-chairperson of the Budget Committee. Trustee Kitney confirmed that she was willing to let her name stand. Trustee A. Lloyd nominated Trustee Wayne Bonner to be appointed as Vice-chairperson of the Budget Committee. Trustee Bonner confirmed that he was willing to let his name stand. Trustee C. Dickson nominated Trustee Anthony Caruso to be appointed as Vice-chairperson of the Budget Committee. Trustee Caruso confirmed that he was willing to let his name stand. Following a ballot vote by the Board, Seconded by: Trustee Lynch-Taylor (17-057) That Trustee Anthony Caruso be elected as Vice-chairperson of the Committee of the Whole Budget Committee Awards and Scholarships Clarke High School J. Tompkins, Superintendent, Student Achievement reported that Kim Cox wishes to establish a graduation award to be known as the Eleanor Perrin Memorial Scholarship Award in the amount of $ per year for two graduating. Selection of successful applicants will be made the Awards Committee and the award will continue until the donor and school mutually agree to terminate the award. Moved by: Trustee Dickson Seconded by: Trustee Bobka (17-058) That the Kawartha Pine Ridge District School Board approve the establishment of the Eleanor Perrin Memorial Scholarship Award of $ to be presented annually to two graduating students of Clarke High School who have met the award criteria.

14 Regular Board Meeting Page ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION (OPSBA) REPORT Trustee A. Lloyd, the Board s Delegate Member of OPSBA, drew attention to the upcoming Board of Directors Meeting on March 2, 2017, and the OPSBA Regional Council Meeting on April 8, 2017 (location TBD). 13. CORRESPONDENCE 13.1 The Honourable Mitzie Hunter, Minister of Education 13.2 Issues and Resource Management Unit, Ministry of Education 13.3 Bluewater District School Board Seconded by: Trustee D. Lloyd (17-059) That the correspondence for February 23, 2017 Board meeting be received for information. 14. INFORMATION ITEMS CONSENT ITEMS Moved by: Trustee D. Lloyd Seconded by: Trustee Bobka (17-060) That the following agenda items for February 23, 2017 Board meeting be received for information: Item 14.1 Kirby Centennial Public School Pupil Accommodation Review Item 14.2 Student Transportation Services of Central Ontario (STSCO) Governance Committee Report Item 14.3 Parent Involvement Committee Report Item 14.4 Equity, Diversity and Inclusion Committee Report Item 14.5 Strategic Directions Strategic Priorities Update Requests were made by trustees to pull the following reports for comment and/or discussion: Item 14.1 Kirby Centennial Public School Pupil Accommodation Review Item 14.2 Student Transportation Services of Central Ontario (STSCO) Governance Committee Report Item 14.4 Equity, Diversity and Inclusion Committee Report Item 14.5 Strategic Directions Strategic Priorities Update

15 Regular Board Meeting Page 15 The motion was Kirby Centennial Public School Pupil Accommodation Review Final Staff Report Superintendent J. Tompkins provided an update to the Board regarding the Modified School Accommodation Review to consider the closure of Kirby Centennial Public School, and presented the final staff report (attached as Appendix A to the report). On January 16, 2017 a public meeting was held at Kirby Centennial Public School to solicit feedback on the staff recommendation and to seek input regarding the placement of students currently attending Kirby Centennial Public School. During the course of the public meeting staff outlined the benefits, issues and concerns surrounding the possible closure of Kirby Centennial Public School. J. Tompkins spoke to the key themes expressed through delegations and questions at the meeting, noted the positive discussions of the Board and the community, and highlighted the areas of improvement for staff and students. In response to a trustee question of clarification, administration advised that it is expected that approval for funding the upgrade will be confirmed by the end June, and noted that the approximate cost to transport the portables required at Kirby Centennial Public School during the construction is $5, per portable Student Transportation Services of Central Ontario (STSCO) Governance Committee Report Committee Co-chairperson C. Abraham reported that the committee met on January 24, 2017 to receive an update on the State of School Bus Camera Systems, an overview of the System Planning Service Changes and Efficiencies, and a STSCO Budget and Expenditure Update Equity, Diversity and Inclusion Committee Report Committee Chairperson S. Patterson reported that the committee met on January 31, 2017 to review KPR s Three-Year Equity, Diversity and Inclusion Strategy, receive a presentation on a student initiative to enhance inclusionary practices, and information on a recent workshop held for KPR staff entitled Addressing Islamophobia: A Discussion for Educators. The committee reviewed current initiatives and a number of updates were shared.

16 Regular Board Meeting Page Strategic Directions Strategic Priorities Update Director R. Hick presented the Strategic Priorities Update for February 2017 (Appendix A to the report). The Director highlighted ongoing initiatives, new projects and programs to the Board. 15. BOARD MEMBER ADDITIONS Trustee Patterson reported that students in the Grade 4/5 class at Havelock- Belmont Public School attended the Town Hall meeting in Peterborough to meet the Prime Minister, and spoke to the benefit of the Blessings in a Backpack program to families in the community. Trustee Klassen Jeninga reported that during a recent blood donor drive, students at Port Hope High School donated the equivalent to save 21 lives, and noted the cooperative efforts of students and community partners at a community dinner at Cobourg Collegiate Institute. Trustee Bobka spoke to the musical performance by the Honour Band at Bowmanville High School, where students from secondary schools gathered to promote music education. Trustee A. Lloyd spoke to Pink Shirt Day and recognized the efforts of staff and students to create awareness to bullying. 16. FUTURE MEETING DATES Chairperson C. Abraham drew attention to the future meeting dates listed in the Board agenda. 17. QUESTION PERIOD Chairperson C. Abraham opened the meeting to questions from the floor. 18. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION 18.1 Audit Committee Non-Trustee Appointments Recommendations 1 and 2 Moved by: Trustee Bobka Seconded by: Trustee Lynch-Taylor (17-061) That the Kawartha Pine Ridge District School Board approves the appointment of Milena Ceglie, to an initial three year term as a nontrustee member of the audit committee, effective February 23, 2017.

17 Regular Board Meeting Page 17 (17-062) That the Kawartha Pine Ridge District School Board approves the appointment of Ben Suter to a third, three year term as a non-trustee member of the audit committee, effective February 23, ADJOURNMENT Seconded by: Trustee Caruso (17-063) That the meeting be adjourned (10:15 p.m.). Cathy Abraham Chairperson of the Board W.R. (Rusty) Hick Director of Education and Secretary of the Board Kawartha Pine Ridge District School Board