STRONGSVILLE BOARD OF EDUCATION MEETING JANUARY 9, 2014 ORGANIZATIONAL MEETING REGULAR MEETING WORK SESSION

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1 STRONGSVILLE BOARD OF EDUCATION MEETING JANUARY 9, 2014 ORGANIZATIONAL MEETING REGULAR MEETING WORK SESSION The joint Organizational and Regular Meeting Work Session of the Strongsville Board of Education and any other items germane to the Board of Education was called to order at 7:00 p.m. on Thursday, January 9, 2014, at the Administration Building, Room 104, Pearl Road, Strongsville, Ohio by the President Pro Tempore, Ruth A. Brickley. All members of the Board and media were notified of this meeting in compliance with Section O.R.C., effective November 28, The following Board Members answered Roll Call: Mrs. Ruth Brickley, Mr. Richard Micko, and Mr. Carl Naso. Others present were: Mr. John Krupinski, Superintendent; Ms. Deborah Herrmann, Treasurer; Mr. Cameron Ryba, Assistant Superintendent of Human Resources and Staff Development; and Mr. Mark Donnelly, Director of Business Services and Technology. This meeting was audio taped and is part of the official minutes. PLEDGE OF ALLEGIANCE OATH OF OFFICE NEWLY ELECTED BOARD OF EDUCATION MEMBERS Ms. Herrmann administered the Oath of Office to Duke Evans and George A. Grozan as newly elected members of the Strongsville Board of Education. ELECTION AND OATH OF OFFICE BOARD OF EDUCATION PRESIDENT TO ONE-YEAR TERM (ORC ) Mr. Micko nominated Mr. Naso for president. There were no further nominations Moved by Mr. Micko that Mr. Naso be elected Board of Education President, seconded by Mr. Evans and approved on a roll call vote as follows: Mr. Micko, yes; Mr. Evans, yes; Mrs. Brickley, yes; Mr. Grozan, yes; Mr. Naso, yes. Motion carried 5-0 Ms. Herrmann administered the Oath of Office to Mr. Naso as President. MEETING TURNED OVER TO BOARD PRESIDENT ELECTION AND OATH OF OFFICE BOARD OF EDUCATION VICE PRESIDENT TO ONE YEAR TERM (ORC ) Mr. Evans nominated Mrs. Brickley for the office of Vice-President. Mr. Grozan nominated Mr. Micko for the office of Vice-President. JANUARY 9, 2014 Page 1 of 8

2 ELECTION AND OATH OF OFFICE BOARD OF EDUCATION VICE PRESIDENT TO ONE YEAR TERM (ORC ) (continued) With no further nominations, the roll call vote was as follows: Mrs. Brickley nominated by Mr. Evans for Vice-President: Mr. Micko, no; Mr. Evans, yes; Mrs. Brickley, yes; Mr. Grozan, no; Mr. Naso, no. Nomination fails Mr. Micko nominated by Mr. Grozan for Vice-President: Mrs. Brickley, no; Mr. Evans, no; Mr. Micko, yes; Mr. Grozan, yes. Mr. Naso, yes. Nomination carries 3-2 Ms. Herrmann administered the Oath of Office to Mr. Micko as Vice President. PUBLIC COMMENT No public comments. APPOINTMENT OF LIAISONS TO COMMITTEES FOR ONE-YEAR TERMS A. City Council Ruth A. Brickley (Monthly, 1st and 3rd Monday, 8:00 p.m., City Council Chamber Office) B. Strongsville Education Foundation Ruth A. Brickley (Monthly 3rd Wednesday, 7:30 a.m., Administration Building, Room 104) C. Strongsville PTA Council Ruth A. Brickley (Monthly, 1st Thursday of the Month - September through 9:30 a.m.) D. Ohio School Boards Association Legislation Richard O. Micko E. Ohio School Boards Association Student Achievement George A. Grozan (Meetings as needed) F. Wellness Committee Carl W. Naso (Meetings as needed) Moved by Mrs. Brickley to approve the appointment of liaisons to committees for one year terms, seconded by Mr. Grozan and approved on a roll call vote as follows: Mrs. Brickley, yes; Mr. Grozan, yes; Mr. Evans, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 JANUARY 9, 2014 Page 2 of 8

3 APPOINTMENT OF LIAISON TO COMMITTEE FOR THREE-YEAR TERM A. Polaris Career Center Three-Year Term Richard O. Micko (Monthly, 2 nd Tuesday of the 6:30 p.m.) Moved by Mrs. Brickley to approve the appointment of Richard Micko as the liaison for the three year term for the Polaris Career Center Board, seconded by Mr. Evans and approved on a roll call vote as follows: Mrs. Brickley, yes; Mr. Evans, yes Mr. Grozan, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 BOARD COMMITTEE APPOINTMENTS FOR ONE-YEAR TERMS A. Finance Committee Duke Evans and Carl W. Naso B. Policy Committee Duke Evans and Richard O. Micko Moved by Mrs. Brickley to approve Board Committee Appointments for one year terms, seconded by Mr. Grozan and approved on a roll call vote as follows: Mrs. Brickley, yes; Mr. Grozan, yes; Mr. Evans, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 Mr. Micko requested the Facilities Committee be added as a Board Committee. This topic will be discussed later in the agenda under item, Board of Education/Other. * ESTABLISHMENT OF 2014 BOARD OF EDUCATION MEETING DATES Resolution Set date, time, and location of Board of Education meetings for calendar year (Exhibit A) Mr. Evans requested that the Work Session meetings be relocated from the Board of Education Building, Room 104, to the High School Media Center. After some discussion, it was decided to relocate all but the June, July, and August Work Sessions to the Media Center. Because of the renovation project, the June Regular BOE Meeting will be held in Room 104 of the Board of Education Building. * ROBERT'S RULES Resolution Robert's "Rules of Order" will be used in the absence of Board Policy. Ms. Herrmann will order updated issues of Robert s Rules of Order. JANUARY 9, 2014 Page 3 of 8

4 * ESTABLISHMENT OF SERVICE FUND FOR FY 2015 Resolution According to Section ORC, the Treasurer of the Board of Education has certified that the number of pupils enrolled in the Strongsville City School District is 5,869 as of December 1, By law, a sum not to exceed two dollars for each child so enrolled or $20,000, whichever is greater, may be set aside from the General Fund to be known as the "Service Fund" to be used only in paying the expenses of the members of the Board of Education actually incurred in the performance of their duties, or of their official representatives when sent out of the school district for the purpose of promoting the welfare of the schools under their charge (ORC ). Be it resolved upon the recommendation of the Superintendent that a service fund be established by the Board of Education in the amount of $20,000. * RECOMMENDATIONS BY SUPERINTENDENT AUTHORIZING TREASURER Resolution A. To reinvest available funds for 2014 in accordance with Board Policy and established administrative procedures. Results of such investments will be reported in monthly financial reports throughout the year. B. To pay bills within the adopted appropriations in Ms. Herrmann will be investigating additional financial vehicles the District can use to increase the rate of return on the District s investments. LEGAL COUNSEL APPOINTMENTS Moved by Mr. Grozan that the Superintendent of Schools and his designees be authorized to contact legal counsel as necessary for the successful performance of their duties. Legal counsel is designated to be: Bricker & Eckler; Britton, Smith, Peters & Kalail Co.; Squire, Sanders & Dempsey; Pepple and Waggoner, Ltd.; Hoover Six & Associates, L.L.C.; The Riley Law Firm; and Walter & Haverfield, L.L.P., seconded by Mrs. Brickley and approved on a roll call vote as follows: Mr. Grozan, yes; Mrs. Brickley, yes; Mr. Evans, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 * BOARD OF EDUCATION MEETING MINUTES Resolution Provided that the Board of Education Members receive the minutes of previous meetings at least three or more days in advance of a meeting, authorization is given for the Board to waive reading of the minutes at that meeting. * RESOLUTION REQUESTING NOTIFICATION Resolution Be it resolved upon the recommendation of the Superintendent to approve the resolution requesting that the Board of Education be notified by the Tax Commissioner of any application for exemption from taxation for any property located within the district. The resolution is pursuant to Ohio Revised Code JANUARY 9, 2014 Page 4 of 8

5 * TAX BUDGET FOR CALENDAR YEAR 2015 Resolution Be it resolved upon the recommendation of the Treasurer that the Tax Budget for Calendar Year 2015 be adopted. (Exhibit B) * BROADCAST OF BOARD MEETINGS Resolution In accordance with Board Policy , Board authorizes the public broadcast of regular Board meetings during the calendar year. * RESOLUTION FOR GROUP HEALTH, VISION AND DENTAL INSURANCE FOR BOARD MEMBERS Resolution Be it resolved upon the recommendation of the Superintendent that Board Members may participate, at their own expense, in group health, vision and dental insurance plans provided to employees of the district. HIRING AUTHORITY Moved by Mrs. Brickley that the Strongsville Board of Education authorizes the Superintendent to employ personnel on a temporary basis between Board meetings, seconded by Mr. Grozan and approved on a roll call vote as follows: A short recess was had. Mrs. Brickley, yes; Mr. Grozan, yes; Mr. Evans, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 SUPERINTENDENT S REPORT Mr. Krupinski welcomed the new Board members, Mr. Evans and Mr. Grozan, and congratulated Mr. Naso and Mr. Micko on their nominations to President and Vice-President. Mr. Krupinski thanked each of the Board Members for their service. Commendations to all who helped open the schools and prepare the buses at completion of the winter break and after the arctic vortex. Thank you! A. DISCUSSION ITEMS 1. All-Day Kindergarten Moving forward, all day kindergarten will be addressed as Full-Day Kindergarten. Mr. Krupinski gave an update on the full-day kindergarten process. Ms. Herrmann presented financial information for the full-day kindergarten option. Mr. Ryba shared information on enrollment and staffing. Mr. Krupinski addressed classroom availability and transportation issues. The enrollment will be capped at 100 students with a minimum of 80 students needed to move forward with the program. A presentation from Mr. Carpenter will be had at the January 23 BOE meeting. It is the consensus of the Board to move forward with the Full-Day Kindergarten process. JANUARY 9, 2014 Page 5 of 8

6 SUPERINTENDENT S REPORT (continued) A. DISCUSSION ITEMS (continued) 2. Facilities Utilization Task Force The charge of the Facilities Utilization Task Force committee is to involve the members to provide a recommendation to the Board of Education to address the most efficient use of the District s buildings in order to meet District needs and goals. This Task Force is not looking at a District strategic plan but specifically focusing on elementary utilization. There are 25 members on this Task Force who are all either Strongsville residents or employees of Strongsville City Schools. Mr. Krupinski is the facilitator. This committee will analyze the utilization of the buildings and then, from their findings, make a recommendation to the Board. B. BUSINESS SERVICES & TECHNOLOGY 1. Resolution Authorizing the Execution of an Agreement with RFC Contracting, Inc. for Owner s Agent Services Moved by Mrs. Brickley that the Board of Education approves the resolution authorizing the execution of an Agreement with RFC Contracting, Inc. for Owner s Agent Services for the new middle school, renovation of the high school, and demolition of Center Middle School in the amount not to exceed $313,000, seconded by Mr. Evans and approved on a roll call vote as follows: Mrs. Brickley, yes; Mr. Evans, yes; Mr. Grozan, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 (Exhibit C) 2. Construction/Renovation Update Discussion Item A meeting was held at the High School on January 8, The group in attendance walked through the entire building determining what issues need to be addressed. Mr. Donnelly shared the details. The design development is scheduled to be completed by the end of February. Mr. Donnelly will supply the Board with a schedule of the construction process. CONSENT CALENDAR Moved by Mrs. Brickley to approve the Consent Calendar with changes to Item 12, Establishment of 2014 Board of Education Meeting Dates, changing some of the meeting locations, seconded by Mr. Evans and approved on a roll call vote as follows: Mrs. Brickley, yes; Mr. Evans, yes; Mr. Grozan, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 JANUARY 9, 2014 Page 6 of 8

7 BOARD POLICIES A. Second Reading Revised Policy 1220 Employment of the Superintendent Revised Policy 1310 Employment of the Treasurer Revised Policy 1520 Employment of Administrators New Policy FMLA Leave (Administrators) New Policy 1662 Anti-Harassment (Administrators) Revised Policy 2271 Post Secondary Enrollment Programs Revised Policy 2430 District Sponsored Clubs and Activities Revised Policy 2431 Interscholastic Athletics Revised Policy Third Grade Guarantee Revised Policy 3120 Employment of Professional Staff Replacement Policy 3362 Anti-Harassment (Professional Staff) Revised Policy FMLA Leave (Professional Staff) Revised Policy 4362 Anti-Harassment (Classified Staff) Revised Policy FMLA Leave (Classified Staff) Revised Policy 5111 Eligibility of Resident/Non-Resident Students Revised Policy 5310 Health Services Revised Policy 5340 Student Accidents Revised Policy 5513 Care of School Property Revised Policy 5517 Anti-Harassment (Students) Revised Policy Bullying and Other Forms of Aggressive Behavior Revised Policy 6152 Student Fees, Fines and Charges Revised Policy 7300 Disposition of Real Property/Personal Property New Policy 8390 Animals on District Property Revised Policy 8405 Environmental Health and Safety Issues Revised Policy 8462 Student Abuse and Neglect Revised Policy 8510 Wellness Revised Policy 9160 Public Attendance at School Events Revised Policy 9270 Equivalent Education Outside the Schools/Home Schooling Revised Policy 9700 Relations with Special Interest Groups BOARD OF EDUCATION / OTHER Mr. Micko requested that a Board Facilities Committee be created. Discussion was had. Mr. Naso and Mr. Grozan will put together a plan for the Facilities Committee and present it at the January 23, 2014, meeting for approval. Mrs. Brickley commended the new Board members for their upcoming attendance at the OSBA New Board Member workshop this weekend. MEETING NOTIFICATION The next Regular Board of Education Meeting is scheduled to be held Thursday, January 23, 2014, 7:00 p.m., in the High School Media Center, Lunn Road, Strongsville, Ohio. JANUARY 9, 2014 Page 7 of 8

8 EXECUTIVE SESSION No executive session. ADJOURNMENT Moved by Mrs. Brickley to adjourn the Strongsville Board of Education Organizational/Work Session meeting, seconded by Mr. Evans and approved on a roll call vote as follows: Meeting adjourned at 9:25 p.m. Mrs. Brickley, yes; Mr. Evans, yes Mr. Grozan, yes; Mr. Micko, yes; Mr. Naso, yes. Motion carried 5-0 Carl W. Naso, President Deborah Herrmann, Treasurer JANUARY 9, 2014 Page 8 of 8

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