BUFFALO TRAIL PUBLIC SCHOOLS REGIONAL DIVISION #28

Transcription

1 BUFFALO TRAIL PUBLIC SCHOOLS REGIONAL DIVISION #28 Wednesday, December 19, 2018 The regular meeting of the Board of Trustees of the Buffalo Trail Public Schools Regional Division #28 was held in the Administration Building Boardroom on Wednesday, December 19, PRESENT: Vice Chair: Trustees: Administration: Absent: Lanie Parr Sheldon Archibald, Rose Gorniak, Bruce Marriott, Barry Livingston, Jim King and Stephanie Spornitz Bob Allen, Superintendent Michelle Webb, Deputy Superintendent Adelee Penner, Assistant Superintendent Bob Brown, Secretary Treasurer Faye Dunne, Recording Secretary Marie Isaman, Darcy Eddleston A. CALL TO ORDER: Board Vice Chair Parr called the meeting to order at 9:30 a.m. The Board Chair began the meeting with a Treaty 6 acknowledgement. B. APPROVAL OF AGENDA: The Board Chair asked for any additions or deletions to the agenda. - none LIVINGSTON: Moves that the agenda be approved as amended. C. MINUTES OF THE REGULAR MEETING MARRIOTT: That the Minutes of the regular meeting held November 28, 2018 be accepted as presented. D. PETITIONS AND DELEGATIONS: E. IN-CAMERA: KING: That the meeting move In-Camera. Assistant Superintendent Penner joined the meeting at 9:36am.

2 Page two of the Minutes of the December 19, 2018, Secretary Treasurer Brown, Deputy Superintendent Webb, Assistant Superintendent Penner and Recording Secretary Dunne were in attendance ARCHIBALD: That the meeting come out of In-Camera. F. COMMITTEE/DEPARTMENT REPORTS: 1. Finance: - Cheque Lists Dated; November 19, 30, December Accounts Payable Cheque Lists Dated; November 23, 26, 30, December 14, Manual Cheques Issued Dated: November 2 to December 7, 2018, November 30, 2018 Cash Flow Statement - Scholarship Update - Jurisdictional Lending Pool Request WES - Jurisdictional Lending Pool Schedule - Alberta Education School Jurisdiction Projections BTPS for Irma School November Report LIVINGSTON: Moves that the accounts payable cheque lists for the period ending December 14, 2018 beginning and ending with cheques # to # and automated payments for the period ending December 14, 2018 beginning and ending with # to # and manual cheques issued to be received for information. - November 30, 2018 Cash Flow Statement SPORNITZ: Moves that the Board accept the November 30, 2018 Cash Flow Statement for information. - Scholarship Update Assistant Treasurer Locher shared the individual school scholarship information with the Board. - Jurisdictional Lending Pool Request WES ARCHIBALD: Moves that the Board a p p r o v e t h e jurisdictional lending pool application for $18, plus interest from Wainwright Elementary School to purchase a Ricoh MP9003 copier. The loan is to be paid back in five installments beginning September Jurisdictional Lending Pool Schedule A summary of the jurisdictional lending pool information was shared with the Board.

3 Page three of the Minutes of the December 19, 2018, meeting of the Buffalo Trail Public Schools Regional 1. Finance Cont.: - Alberta Education School Jurisdiction Projections BTPS for Irma School November Report The information was shared with the Board. 2. Transportation: Transportation Budget Recommendation - Ineligible Bussing Appeal re; Backstrom/Fobes/McElhinney MARRIOTT: Moves that the Board approve a $ onetime payment per route for current bus contractors, to be paid January LIVINGSTON: Moves that the Board approve the request of the Backstrom/Fobes/McElhinney family to have their transportation fees waived for the remainder of their educational programming from their current address (NE W4 location). G. SUPERINTENDENT S DEPARTMENT 1. Superintendent s Report: - Enrolment Report - Bags for Breakfast Distribution - Clandonald Community Meeting - Superintendent School Review Update - Enrolment Report The information was shared with the Board. - Bags for Breakfast Distribution KING: Moves that the Board approve that the Cornerstone Coop Bags for Breakfast donation to Buffalo Trail Public Schools be distributed on a per student basis to all BTPS schools for based on the September 30 th student count.

4 Page four of the Minutes of the December 19, 2018, 1. Superintendent s Report Cont.: - Clandonald Community Meeting The Board agreed that the feedback from the Clandonald Community meeting was very positive. The Board felt that the community was appreciative that they were being kept in the loop with all of the information about their school. Superintendent Allen credited Principal Stachniak with the incredible work she has done at the school level and the work she has done with the school community. The Superintendent will provide a synopsis of the information as part of the Superintendent s School Review in January. - Superintendent School Review Update The Superintendent reviewed 802.1AP, Exhibit 1 School Review Indicators for Review, with the Board. He asked the Board for any feedback or amendments to the indicators ahead of the next review. No suggestions were brought forward. 2. Deputy Superintendent s Report: - Staffing Reports - Calendar Guidelines Draft Calendar - Staffing Reports LIVINGSTON: Moves that the Board accept the Teacher and Support Staff Reports as presented for information. - Calendar Guidelines The Board had an opportunity to ask questions for further clarification of the guidelines. There was an in-depth discussion regarding the number of student days and assignable time for teachers. BTPS Student Engagement PAT and DIP Results Student Strategies for Improvement Three students from Wainwright High School attended the Board meeting in person to share some information with the Board on a few things that could improve the high school experience. The Board had an opportunity to ask questions for further clarification.

5 Page five of the Minutes of the December 19, 2018, KING: That the board meeting recess for lunch. The meeting reconvened at 1:21p.m.in the Boardroom with all Trustees except Trustee Marriott present. Trustee Marriott rejoined the meeting at 1:23PM GORNIAK: Moves that the Board receive 302.1AP Calendar Guidelines, as amended for information Draft Calendar KING: Moves that the Board receive the school calendar for information as presented. 3. Assistant Superintendent s Report: - New Reporting and Stakeholder Engagement Plan Proposal Assistant Superintendent Penner reviewed the highlights of the proposal of how a new 4-year plan could work for BTPS. She shared how stakeholders would be involved in the process and how schools would operationalize certain pieces of the plan year by year LIVINGSTON: Moves that the Board approve the new Reporting and Stakeholder Engagement Plan proposal for Buffalo Trail Public Schools. H. Business Arising from Minutes: The letters were reviewed. J. NEW BUSINESS: - Letter from Paradise Valley Fire Department re; Special Use Privileges Request tor EH Walter School Gymnasium MARRIOTT: Moves that the Board approve the special use privileges request from the Paradise Valley Fire Department to host a fundraiser (January 26, 2019) at EH Walter School at which alcohol will be served and that all insurance obligations are satisfactory to the Board. Appeals; none

6 Page six of the Minutes of the December 19, 2018, K. TRUSTEE REPORTS: - ASBA Trustee Marriott shared that the number one priority for advocacy for Zone 2/3 is the funding formula. The last Zone 2/3 meeting was to review the audited financial statement. He also shared that access to the trustee membership logon is restricted due to the limited licenses. - PSBAA Trustee Spornitz shared that the next PSBC meeting is not until February. The PSBAA award information is out for this year. Trustee Spornitz suggested nominating Trustee Parr for the Advancing Association Work award for her work with the student voice program. The PSBAA meeting with the Board, that was previously cancelled, will be rescheduled. L. TRUSTEE READINGS: - None The Staff Liaison meeting was suggested for January 10, The Policy Committee meeting will be January 7 th, M. INFORMATION ITEMS: The information was reviewed. N. COMMUNICATION STRATEGY School Calendar Approval - Cornerstone Coop Bags for Breakfast Distribution - New Reporting and Stakeholder Engagement Plan - Clandonald Community Meeting KING: That the Board meeting adjourn. Time: 14:03 hours (2:03PM) Board Chair Recording Secretary