REGULAR SCHOOL BOARD MEETING MINUTES GARDEN VALLEY SCHOOL DISTRICT #71 Tuesday August 14, :00 PM Garden Valley School, Room #B5

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1 REGULAR SCHOOL BOARD MEETING MINUTES GARDEN VALLEY SCHOOL DISTRICT #71 Tuesday August 14, :00 PM Garden Valley School, Room #B5 The mission of the Garden Valley School District is to provide educational excellence, allowing students to succeed in an ever-changing, technological world. 6:04 p.m. Meeting begins 1. Call to Order: The meeting of the Garden Valley School District #71 Board of Trustees was called to order by Chair Ward at 6:04 pm. 2. Roll Call: Trustees Alan Ward, Pat Marion, Mark Krepps, and Morris Morgan were present. 3. Pledge of Allegiance: Chair Ward led the Trustees and audience in the Pledge of Allegiance. 4. (*) Approve and Adopt Agenda: Trustee ward clarified Agenda item under New Business #6. Trustee X motioned and Trustee X seconded to approve and adopt the agenda. Motion 5. Consent Agenda A. (*) Approval of Minutes Regular Board Meeting July 10, 2018 B. (*) Treasurer s Report C. (*) Payment of Bills and Journal Entries Trustee Marion motioned and Trustee Krepps seconded to approve the Consent Agenda: Minutes for Regular School board meeting July 10, 2018; Treasurer s report; Payment of bills and journal entries. Motion 6. Delegations and Reports A. Principal Report- Jackie Johnson Personal Achievements I moved into Greg s old office, re organized, and cleaned my old office to get it ready for our new counselor. I attended the Idaho School Administrators conference. o I attended various trainings including Title IX Must Haves, Secondary Principals, and one of my favorites, Going From Survival Mode to Beast Mode. o I met with Vickie Chandler, Cody Fisher, and Cheryl Reidinger and was able to get a lot of valuable assistance from them. They will continue to help me by serving as a support system. I have been working closely with Vickie, which has been amazing! I created schedules for our Begin the School Year In-Service days and arranged for various activities. I re-read several books this summer the New Principal s Handbook, Crucial Conversations, and the Five Second Rule. I continue to do work with the Idaho Principals Network and my team. I am adapting to new role while providing training and assistance for our new staff members. I am ready and SUPER EXCITED for school to start! School Level Achievements The building is looking great! It will be ready for our staff and students to return. Back to school celebration in Lowman Leadership team met and starting planning for the new school year o The participants were Vickie, Stephany, Bob, Bryce, Tonya, Kelly, and Aimee. Page 1 of 5

2 o We established the goals of the team as- sharing and focusing on the school mission and vision, increasing positive and productive communication, getting input from staff and all stakeholders in our decision making, being more solution oriented, brainstorming ideas of ways to improve school culture for staff and students, increasing parent involvement, etc. o The teams discussed the benefits of moving from the concept of PLC to the alignment of curriculum. Our new staff members have been busy working and getting ready for their new beginning. Many of our staff members have been participating in Professional Development over the summer! Our staff members have been working over the summer getting ready for the new school year. EVERYONE SEEMS VERY EXCITED. Upcoming Events First day for teachers is on August 15 th. Back to School and Registration Night in Garden Valley is scheduled for August 16th. Students begin on August 20th. Advanced Opportunities Parent Night is scheduled for September 12th. B. Superintendent Report- Vickie Chandler 1. Whirlwind since July 9. I have worked or attended meetings 4 days a week. 2. Office organized, going through folders and checking for report completions. 3. Worked with Jackie Johnson as mentor in planning for school year 4. Attended Leadership Committee meeting. 5. SDE New Superintendent Orientation 6. IASA Leadership Conference 7. Prepared for Pre-service on August invited. Board strongly urged to attend! 8. Worked with Jackie Johnson on job descriptions for administrative assistant, attendance clerk 9. Worked with Lydia on Clerk of the Board job descriptions 10. Worked with Gary VanDyk on selling pickup and trading in chip trailer 11. Sat in on counselor interviews. 12. Worked with food service to make plans for in-service meals and staff appreciation Thursdays catering 13. Working through Federal Programs documents and will attend training in September. 14. Met with State Insurance Fund representative. Premium will go down about $2,000 this year. Next year we will see a very significant reduction because a large claim goes off of the books. 15. Lumens training on Wednesday or Thursday so I can utilize the school management system. 16. Getting ideas for committees, committee members to include certified staff, classified staff, board and community. Phil Dixon of Harlowes is excited to be part of our Crisis Management Plan committee. 17. Active shooter handout 18. CSF class with have teacher of record as Vickie Chandler and Gene Smith as proctor. 19. Staff works hard and do a great job. C. Technology Report Gene Smith Page 2 of 5

3 a. Securely- internet filter b. Chrome books- two new chrome books; this year students will be assigned chrome books with Student/ Parent responsibility contract. c. Laptops and desktops are up and running in sync with server. d. Donations received e. Grant received for 2 laptops f. Proposed offsite backup for student and local data g. Explained current information stored offsite D. Maintenance Report Gary VanDyk a. A joint and gasket wore out causing a major leak in parking lot. It was fixed. This issues caused the automated fire response system to be offline for four days. The system is currently back online. b. New maintenance employee are independent, hard workers. c. Toilets/lights will be changed out as they break, to handles/ hardwired. d. The football team be volunteering repair the trailer roof. e. Wrapping up other projects. 7. Community Forum Mel Cook- Expressed thanks to Rosemary Koenig for a job well done. Christy Morgan- Expressed thanks to the Board for all their hard work. She reported that she had a great meeting the Superintendent Chandler. Also explained that the Paraprofessionals are feeling appreciated by the School Administration. Jeanne Bailey- Expressed appreciation for Gene Smith and Mike Chandler. Wendy Lindstrom- Expressed thanks to those whom volunteer and donate to the School. She recommended using the reader board for the school to express its appreciation. 8. Action Items New Business 1. (*) To accept the resignation of Board Trustee Rosemary Koenig Trustee Marion motioned and Trustee Krepps seconded to accept the resignation of Board Trustee Rosemary Koenig. Motion 2. (*) To approve opening for Board Trustee Position Trustee Krepps motioned and Trustee Marion seconded to approve opening for Board Trustee Position- zone 2. Applications from Zone 2 residents are due in 30 days; for Interviews to be completed in 60 days. Motion 3. (*) To affirm the Board poll to hire Shontae Cone as Garden Valley School Counselor. Trustee Marion motioned and Trustee Krepps and Trustee Morgan seconded to affirm the Board poll to hire Shontae Cone as Garden Valley School Counselor. Superintendent Chandler explained phone polling, its use in this instance for hiring prior to the start of school. Motion 4. (*) Approval of Alternative Authorization for Shontae Cone and Dominica Mathiason Superintendent Chandler and Principal Johnson presented. Trustee Marion motioned and Trustee Krepps seconded to approve of Alternate Authorization for Shontae Cone and Dominica Mathiason. Motion 5. (*) Appoint Vickie L. Chandler Title IX Coordinator. Superintendent Chandler presented. Page 3 of 5

4 Trustee Marion motioned and Trustee Krepps seconded to appoint Vickie L. Chandler Title IX Coordinator. Motion 6. (*) Approve employment of new Behavioral Specialist. Principal Johnson presented. Trustee Marion elaborated. Trustee Marion motioned and Trustee Krepps seconded to approve the hiring of Angela Winman as the new Behavioral Specialist. Motion 7. (*) Discussion and possible motion to approve K-12 Principal job description. Trustee Marion motioned and Trustee Krepps seconded to approve K-12 Principal job description. Discussion occurred. Motion 8. (*) Discussion and possible motion to approve Administrative Assistant/Secretary job description. Trustee Marion motioned and Trustee Krepps seconded to approve Administration Assistant/Secretary job description as amended. Motion 9. (*) Discussion and possible motion to approve Attendance Clerk job description. Trustee Morgan motioned and Trustee Marion seconded to approve the Attendance Clerk job. Discussion occurred. Motion 10. (*) Discussion and possible motion to approve Clerk of the Board job description. Trustee Marion motioned and Trustee Krepps seconded to approve the Clerk of the board. Discussion occurred. Motion 11. (*) Board Member assignments for Policy Committee, Technology Committee and Crisis Management Planning. Trustee Krepps motioned and Trustee Marion seconded the following assignmnts: Policy-Marion, Technology- Krepps, and Crisis- Ward. Motion 12. (*) Appoint two Board Members to be placed on the MACU account to sign checks. Trustee Marion motioned and Trustee Krepps seconded to appoint Trustee Morgan and Trustee Ward on the MACU account. Motioned 13. (*) Approval of Athletic Schedules. Trustee Marion motioned and Trustee Krepps seconded to approve Athletic schedules as presented. Motion 14. (*) Discussion and possible motion to remove Pay to Play for student athletes. Trustee Marion motioned and Trustee Krepps seconded to remove Pay to Play for student athletes. 15. (*) Approval of Bus Routes and Bus Safety. Trustee Marion motioned and Trustee Morgan seconded to approve bus routes and bus safety. Motion 16. Trustee Marion and Morgan reported on recent training seminar. Old Business 1. (*) Discussion and possible motion to amend #2700P- diploma requirements. Discussion occurred. Motioned table. Page 4 of 5

5 9. Executive Session A. The Board Chair announced that the next order of business would be consideration of the Board recessing into executive session. At 7:52 pm Trustee Koenig made a motion that the Board adjourn from open session to go into Executive Session. The motion was seconded by Trustee Marion. After a full and complete discussion, upon motion duly made by all board members the following resolution was presented: Executive session is planned to: 1. To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. [IC (1)(a)] 2. To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. [IC (1)(b)]. 3. To communicate with legal counsel for the school district to discuss the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. [IC (1)(f)] BE IT FURTHER RESOLVED that following the executive session the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The Board adjourned open session to go into executive session at 7:50 pm. There was no discussion. Roll call vote: Chair Alan Ward, Yes; Treasurer Morris Morgan, Yes; Trustee Mark Krepps, Yes; Trustee Mark Krepps, Yes. Motion passed 4-0. The Board reconvened into open session at 8:12 pm. 10. Adjourn Next School Board Meeting is on September 11, 2018 ASTERISK (*) ITEMS ARE ALL SUBJECT TO POSSIBLE ACTION BY THE BOARD OF TRUSTEES. THE BOARD RESERVES THE RIGHT TO CHANGE THE AGENDA PRIOR TO THE MEETING. Page 5 of 5