BRANCH REGULATIONS TO THE GENERAL BY-LAWS FOR BRANCHES

Transcription

1 BRANCH REGULATIONS TO THE GENERAL BY-LAWS F BRANCHES OF ONTARIO PROVINCIAL COMMAND ONTARIO NO. ROYAL CANADIAN LEGION BRANCH NAME BRANCH NUMBER S (2) A voting Member, to be eligible for election to Office, must have attended a minimum of ( ) General Meeting(s) during the prior to the date of the Election Meeting. S (2) A voting Member, to be eligible for election to Office, must have attended a minimum of percent ( %) of the General Meetings during the prior to the date of the Election Meeting. S The Term of Office shall be two (2) years. S (1) The shall elect three (3) Vice-Presidents at the Election Meeting. S (2) The following additional Office(s) shall be elected at the Election Meeting:. S (2) The following additional Office(s) shall be appointed by the President after the start of the new Term of Office:. S The shall elect a total of ( ) Executive Committee Members. FM NO

2 ^^^ S (1) A Member of the Executive Committee shall be appointed in the new Term of Office at the Meeting of the in the month of _ by the President to act as the Liaison Officer to the Ladies Auxiliary to the. ^^^ S (2) The Executive Committees of the and its Ladies Auxiliary shall hold two (2) joint meetings a year on the in the months of and starting at :. m. S (3) The total amount of funds held by the Ladies Auxiliary to the at the end of each fiscal year shall not exceed dollars ($. ). S (3) The President shall appoint a Chairman, after the start of the new Term of Office, for each of the following Optional Standing Committee(s):. S (4) The President shall appoint a Member, after the start of the new Term of Office, to each of the following Standalone Position(s) that are not provided for elsewhere within the Regulations:. 2 FM NO

3 S (3) (a) The shall be responsible for ensuring that all new Members receive a Legion Badge and a document containing the current Internet Website addresses of both Dominion and Provincial Commands. S (3) (b) The shall be responsible for ensuring that all new Members receive a current copy of the General By-Laws of the Ontario Provincial Command. S (3) (b) The shall be responsible for ensuring that all new Members receive a current copy of the General By-Laws of the Ontario Provincial Command and The General By-Laws of The Royal Canadian Legion. S (4) The shall maintain the Records which fall under the responsibility of the Secretary in an electronic format with a back-up copy stored in a separate and secure location. S (2) The shall maintain the Records which fall under the responsibility of the Treasurer in an electronic format with a back-up copy stored in a separate and secure location. S The Additional Duties listed on the Attachment Form(s) numbered contained on Page(s) numbered shall provide additional governance re the Office(s) identified therein. S The Duties and/or Terms of Reference listed on the Attachment Form(s) numbered contained on Page(s) numbered shall govern the Committees and/or Position(s) identified therein. 3 FM NO

4 S The following Organized Groups within the consisting of only Legion Members shall be administered by the :. S (1) The shall hold its monthly General Meetings on the starting at :. m. The month(s) of _ shall be excluded. S The Order of Business included on the Attachment Form(s) numbered contained on Page(s) numbered shall govern at the General Meeting(s) identified therein. S The Annual General Meeting shall be held in conjunction with the General Meeting held in the month of. S The Annual General Meeting shall be held on the starting at :. m. S The Order of Business included on the Attachment Form(s) numbered contained on Page(s) numbered shall govern at the Annual General Meeting(s) identified therein. 4 FM NO

5 S (1) A quorum for all Meetings of the shall be five percent (5%) of the total eligible voting membership as recorded on the files of Command at the end of the preceding calendar year. S (1) A quorum for all Meetings of the shall be twice the number of Members from the Executive Committee present at the Meeting plus one (1) additional eligible non-executive Committee voting Member. S (2) A quorum for all Meetings of the with less than twenty (20) active Members shall be the total number of Members on the Executive Committee plus ( ) additional eligible voting Member(s). S In the event that any scheduled Meeting of the falls on a recognized Statutory Holiday, it shall be rescheduled to the _ starting at :. m. S In the event that any scheduled Meeting of the falls on a recognized Statutory Holiday, it shall be rescheduled to the starting at the same time as the original scheduled Meeting. S The Election Meeting shall be held on the starting at :. m. and the Order of Business included on the Attachment Form numbered contained on the Page numbered shall govern at this Meeting. 5 FM NO

6 S The Election Meeting shall be held in conjunction with the General Meeting held in the month of. S The Election Meeting shall be held in conjunction with the Annual General Item (3) Meeting held in the month of. S The Nomination Meeting shall be held on the starting at :. m. and the Order of Business included on the Attachment Form numbered contained on the Page numbered shall govern at this Meeting. S The Nomination Meeting shall be held in conjunction with the General Meeting held in the month of. S The Nomination Meeting shall be held in conjunction with the Annual General Item (3) Meeting held in the month of. S An advance poll shall be held on the day of the Election Meeting starting at :. m. and continuing until the start of the said Meeting. S All unsuccessful candidates shall be automatically nominated for the next 6 FM NO

7 subordinate Elected Office. S (1) A one-time enrolment fee of dollars ($. ) shall be payable with the applicable Annual Dues by all persons at the time of the submission of their application for Membership in the Legion. S (1) The party or parties identified herein, who shall not be Members of the Executive Committee or employees of the Legion or organization thereof, shall complete a Financial Review of all financial accounts of the :. S The party or parties appointed by the President to complete a Financial Review shall be approved at the _ Meeting of the held in the month of _. S The Signing Officers for Accounts, excluding the Poppy Trust Fund Account, shall be the following as identified by their Office or Position held:. S The Signing Officers for the Poppy Trust Fund Account shall be the Poppy Committee Chairman,. S The voting Member(s) of the appointed to administer the Poppy Trust Item (3) Fund of a Poppy Campaign known as the 7 FM NO

8 and conducted by a group of es, or a or group of es in conjunction with any other organization, shall be the. S All accounts payable by the in excess of dollars ($. ) shall only be paid by cheque. S (1) The financial authority of the Executive Committee shall not exceed dollars ($. ). I certify the above information to be true and correct. I certify the above information to be true and correct. PRESIDENT (PRINT NAME) SECRETARY SECRETARY-TREASURER (PRINT NAME) PRESIDENT S SIGNATURE SECRETARY S SECRETARY-TREASURER S SIGNATURE, 20, 20 CURRENT DATE OF PRESIDENT S SIGNATURE CURRENT DATE OF SECRETARY S SECRETARY-TREASURER S SIGNATURE 8 FM NO