Mayor and City Council: David Buffington Tammy Payne. Water and Sewer Board: Franklin Hart. David Buffington Tammy Payne.

Transcription

1 Mayor and City Council: City of Grand View, Idaho Minutes for: Grand View City Council and Grand View Water & Sewer Association, Inc. Regular Meeting held at Grand View City Hall on Wednesday, March 9, 2011 at 7:00 pm Mayor: City Council President: City Council Members: Water and Sewer Board: President: Directors: City Clerk: Also present: Public Works Supervisor: Verla Robison James Burnett Paul R. Spang Opal Ward Helana (Lani) Race Robert Servis 1. Mayor Paul R. Spang opened the meeting at 7:00 pm. 2. Mayor Paul R. Spang asked the Clerk for a verbal roll call for City Council Members: Verbal Roll Call for City Council Attendance: President: Present Council Member: Present Council Member: Present Council Member: Present Verbal Roll Call for Water & Sewer Board Attendance: President: Opal Ward 7:05 pm Director: Present Director: Present Director: Present Director: Present 3. Old Business: a. Mayor Reports: 1

2 Mayor Paul Spang reported that he attended the Western Alliance meeting on March 15, 2011 and those meetings are open to public. Mayor Paul Spang stated that he will be resigning from the SAGE Board, and SAGE Board will be appointing someone to replace him. b. Mayor and City Council review of any incomplete past motions, questions or issues: None at this time Mayor Paul R. Spang turned the meeting over to Opal Ward Water and Sewer Association President. 4. WATER and SEWER BOARD BUSINESS - current: Water and Sewer Board President Opal Ward called meeting to order. a. Water and Sewer Board Read and Approve Proposed Regular meeting Minutes for City Council and Water & Sewer for Opal Ward asked for a motion to accept City Council and Water & Sewer Minutes. made the motion to delete on page 8 the 2 nd paragraph in the proposed CC/WS minutes was just a comment not part of the official business. seconded this motion. made the motion to accept the proposed CC/WS minutes with the motion of deletion. seconded this motion. 2

3 b. Holladay Engineering Contractor s Application for Payment: See document and voucher attached for Contractor s Application for Payment # 22. Discussion was held. made the motion to accept and pay Contractor s Application for Payment # 22 for $ 13, seconded this motion. c. Approval of Accounts Payable for Water and Sewer Account February 2011: made the motion to accept Water and Sewer Accounts Payable as presented. seconded this motion. d. Approval of Treasurer s Report for Water and Sewer Account for February 2011: made the motion to accept Water and Sewer Treasurer s Report with the month of February instead of January at the top of the report. seconded this motion. 3 e. Employee Policy Manual and Job Description Yearly Review:

4 Tabled f. Grand View Hillside Inn Request: Discussion held. See request enclosed. made the motion to accept the request of two (2) units water and two (2) units sewer in winter months ( October to March ) and three (3) units water and three (3) units sewer in summer months ( April to September ) with time limit, with a review September 1 st 2011, and if Business is sold to renegotiate with new owners. seconded this motion. Discussion held concerning when Business s in Grand View sells. made the motion when a business sells they have the right to come to the Water and Sewer Board to renegotiate the charges if they want them different, however, no charges are grandfathered in at previous owners rates. seconded this motion. g. Water and Sewer Customers contact information required add to by-laws? made the motion to require contact information for Water & Sewer Customers. seconded this motion. 4

5 h. Engineering Contract PSA Amendment # 4 Water Rights for # 3 Well: made the motion to accept Engineering Contract PSA Amendment # 4. seconded this motion. i. Contractor Northwest Payment Application # 1? No application was received. 5. Water and Sewer Board Business New: a. Public Comments. James Burnett a new resident asked what this project is all about? Discussion was held concerning the Water Improvement Project required by EPA. b. Present laminated emergency plan. Board asked W/S Secretary to have big ones made for several locations around town. Water and Sewer: Public Works Superintendent Robert Servis: a. Bob reported that the Water Improvements Project (Arsenic Removal Plant) has had a few problems, however most of them have been fixed. b. The new electric for the new pumps ( 460 not 480 ) will be installed by Idaho Power by late June. The Idaho Power transformers must match the 460. They will have a meeting the same day all of this will be installed. c. A mudslide and shipping problems caused a two (2) day delay, but ahead of schedule for February 2011 schedule. d. Present a report by CNI Roland. This project possibly completed middle of July. e. Will be pouring footings on April 12, Water and Sewer Secretary Report: a. Final Emergency Plan Presented: Done b. No hand outs. 5

6 6. Executive Session: Executive Session was not asked for. Recess Taken for Discussion with a time limit: No Recess was asked for or taken. Opal Ward turned the meeting over to Mayor Spang. 7. CITY OF GRAND VIEW BUSINESS - Current: a. Mayor Spang asked for a motion to accept Proposed City Council and Water & Sewer Minutes for : made the motion to accept the City Council and W/S Minutes as presented after W/S Board vote. seconded this motion. b. Holladay Engineering Contractor s Application for Payment # 22: made the motion to accept Holladay s Contractor s Application for Payment # 22. seconded this motion. c. Approval of Accounts Payable for ALL the Accounts February 2011: made the motion to accept the Accounts Payable for All Accounts for February seconded this motion. 6

7 d. Approval of Treasurer s Report for All Accounts: made the motion to accept the Treasurer s Report for all accounts for February seconded this motion. e. Set date for City and St&Rd Budget Public Hearing usually in August: made the motion to set Public Hearing on August 10, seconded this motion. f. Set date for Arbor Day State has set theirs on Friday, April 29, 2011: made the motion to set Arbor Day on April 29, seconded this motion. 8. CITY OF GRAND VIEW BUSINESS - NEW: 7 a. Public Comments:

8 asked why the City and Water & Sewer are two separate businesses? Discussion was held. In the City Election on November 6, 2007 Propositions A and B were presented to the voters for vote. These propositions were for the City to take on the indebtedness of the Association and to make the Association belong to the City of Grand View. They were both voted down. So the City of Grand View and Grand View Water and Sewer Association, Inc. stayed two separate businesses. City / Street Road: Superintendent Robert Servis: a. Bob stated that the Owyhee County Sheriff has made no report on the incident of the tree being pushed over by a vehicle. b. Still working on the Rio Lindo Boat Ramp, however now DEQ is requiring a report on endangered plants. c. At this time there is no No Parking Signs for the business areas. City Clerk s Report: 1. Present any handouts with possible discussion and or decisions: No handouts at this time. 9. Adjourn Meeting: and motioned to adjourn this meeting. Adjourned at 8:35 pm This meeting was taped on # 1 CC/WS tape and new Sony recording device. Paul R. Spang Mayor of Grand View Opal Ward President of Grand View Water & Sewer Association, Inc. Helana (Lani) Race Grand View City Clerk and Secretary / Treasurer of Water & Sewer Association Minutes approved on: 8 This institution is an equal opportunity provider.