8. OLD BUSINESS a. Water Treatment Plant Improvements Additional Engineering Services Proposal

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1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) 1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. CAC Minutes for March 6, 2018 b. Parks Advisory Board Minutes for March 20, PRESENTATIONS a. Letter of Appreciation Tree Top Inc. 3 CONSENT AGENDA a. Board of Trustee Minutes for April 24, 2018 b. Board of Trustee Work Session Summary for April 17, LIBRARY BOARD a. Directors Report September - March 8. OLD BUSINESS a. Water Treatment Plant Improvements Additional Engineering Services Proposal 9. NEW BUSINESS a. Resolution Appointing Parks Advisory Board and CAC members. b. Resolution Amended Covenants for the Knolls c. Elected Retreat 10. STAFF REPORTS a. Town Attorney Update b. Town Engineer Update c. Town Administrator Update OTHER 1. Executive Session - Personnel ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING The Regular Board Meeting was called to order at 7:30 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, JOHN JEROME, TIM WHITEHOUSE, JOHN EVANS, DANIEL SATTLER and TROY HAMMAN MATT MICHEL TROY HAMMAN, MAYOR ED CANNON, TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK CODY BIRD, TOWN PLANNER KATHY BORNHOFT, LIBRARY DIRECTOR BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER CORT NICKEL, STANTEC Additions to or deletions from the agenda Mr. Cannon said that item 9b - Resolution was not ready and asked the it be taken off the agenda. Conflicts of Interest None Public to be heard on non-agenda items. None 1. Correspondence and Minutes from Committees and Boards a. CAC Minutes for March 6, 2018 b. Parks Advisory Board Minutes for March 20, Presentations a. Letter of Appreciation Tree Top Inc. Mayor Hamman read a letter of appreciation to Tree Top Inc. for donating tree trimming service on Cleveland Ave. for Arbor Day. Trustee Whitehouse asked if the Town could finish trimming the remaining trees on Cleveland. Mr. Cannon said we can check into more work. 3 CONSENT AGENDA a. Board of Trustee Minutes for April 24, b. Work Session Summary for April 17, 2018

3 Page 2 TRUSTEE KNUTSON MOVED AND TRUSTEE WHITEHOUSE SECONDED to approve the Consent Agenda. Roll call was taken and the motion passed unanimously. Mayor Hammam closed the Regular Meeting and opened the Library Board Meeting at 7:39pm. Roll call was taken and all members were present except Trustee Michel. 4 LIBRARY BOARD Ms. Bornhoft introduced herself to the new Board members. She passed out a flyer listing the Summer Reading Program. She pointed out the statistics for the last six months. Mayor Hamman asked what the age range was for the Reading Program. Ms. Bornhoft said school age children and they have an adult reading program. Mayor Hamman asked if they needed anything. Ms. Bornhoft said they have enough computers and will be getting a new copier and printer for public use. She said they will have 12 computers for public use and have wireless internet for patrons. She mentioned that they proctor tests for online students. They would like to expand the children s area. They have been getting between new patron cards a month. Trustee Jerome complimented on the excellent job that they do. Mr. Cannon mentioned that the services are not just for children. He said they have a wide variety of books. Ms. Bornhoft said they also have online books as well. Mayor Hamman closed the Library Board and reopen Regular Board Meeting at 7:44pm. Roll call was taken and all members present except Trustee Michel. 8 OLD BUSINESS c. Water Treatment Plant Improvements Additional Engineering Services Proposal. Mr. Cannon gave background information on the water treatment plant expansion. He said there were questions about future expansion if the town acquires additional water. He gave an update from the last steering committee. Cort Nickel presented two options for future expansion. He showed the current plan for the expansion. He pointed out how the water was processed. The idea would be to limit the amount of additional construction needed to expand the plant to accommodate the possessing of additional water. Option 1 oversized one DAF unit and utilize the current space to add additional filters. This option could be done without additional construction. Option 2 would be to add a third unit in the future which would require additional construction. Trustee Whitehouse asked if Option 1 would cause any efficiency loss by not running the DFT at full capacity. Mr. Nickel said it would run more efficient. Trustee Whitehouse asked when would the town need to have the 2,500-acre feet. Mr. Nickel said it would depend on the growth rate. For example, at about three percent growth rate it would be about fifteen years. Trustee Whitehouse asked how long the units would last. Mr. Nickel said about years with maintenance. He described the units. Trustee Knutson asked if an upsized unit meet the redundancy. Mr. Nickel explained the difference if one unit had to be taken off line. There was

4 Page 3 discussion about the cost. Trustee Knutson asked if the raw water pump station have enough capacity. Mr. Nickel said it did not. This proposal was for the plan inside the plant itself. Trustee Evans said that this design was based on the water we have now and will take care of the taste and odor problems we have had. He asked if water was brought in from another source would it be possible that the plant could not process it. Mr. Nickel said unless the water was really bad this plant would be able to process any type of water. Mr. Nickel said the design would have monitor systems along the pipes to make sure the process was running correctly. Mr. Cannon said that the steering committee needs to work on this more before the full proposal was brought to the Board for approval. Trustee Whitehouse asked how this would affect the overall project. Mr. Cannon said that we are continuing with other aspects of the project such as funding and the environmental assessment. He said the steering committee does need to meet and review this new design before it was submitted, but should not block the rest of the process. TRUSTEE KNUTSON MOVED AND TRUSTEE SATTLER SECONDED to continue this item indefinitely. Roll call was taken and the motion passed unanimously. d. Environmental Assessment Mr. Cannon said the State requires an Environmental Assessment to qualify for state loan funds. The assessment would cost between $35-45 thousand dollars and could take up to six months to complete. He said this was not included in the estimated project budget. He said the request would be to authorize the Town Administrator to negotiate a contract for the Environmental Assessment in an amount not to succeed $50, Mr. Nickel explained that environmental assessment was on the Towns entire growth management area. He explained that the Town has to meet the EPA s National Environment Policy Act (NEVA). There was discussion on what this will require the town to do regarding documentation and regulations. Mr. Oberschmidt explained that it would cause regulations to have more teeth regarding the Towns codes. Trustee Jerome asked about the purchasing policy. Mr. Cannon would get copies out for the Board. TRUSTEE EVANS MOVED AND TRUSTEE WHITEHOUSE SECONDED to authorize the town administrator to negotiate a contract for an Environmental Assessment in an amount not to exceed $50, Roll call was taken and the motion passed unanimously. 9 NEW BUSINESS a. Resolution Appointing Parks Advisory Board and CAC members. Mr. Cannon said this was to appoint the open positions on the Board and Commission. He thought that John Evans would like to be on the Parks Advisory Board. Mayor Hamman said that the Planning Commission interviewed candidates for their open position and selected one person. He spoke with the other applicant Sean Royer about the

5 Page 4 opening on the CAC and Mr. Royer was interested. He suggested appointing Mr. Royer to the CAC. Mr. March said these appointments are done by the mayor and the board would confirm the appointments. Mayor Hamman appointed Sean Royer to the CAC and John Evans to the Parks Advisory Board. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to approve Resolution approving the Mayors appointees to the CAC and Parks Advisory Board. Roll call was taken and the motion passed unanimously. Brian Graves, representing the CAC, asked if this appointment was as the liaison to the CAC, because they already have five members. Their by-laws only have five voting members. Trustee Sattler asked if the liaison was a voting member. Mr. Graves said it was not. He explained that the Board member opened a voting position to a community member. Trustee Whitehouse asked how to resolve this issue. Mr. March said the Board could make this position a liaison non-voting member or amend the ordinance to change the CAC to a seven-member Commission. The Board gave a consensus to change the ordinance wording to allow 5-7 voting members on the CAC. Mr. March explained what action need to be taken. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to reconsider that motion on Resolution Roll call was taken and the motion passed unanimously.. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to void the motion made for Resolution Roll call was taken and the motion passed unanimously. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to table this item until the next meeting. Roll call was taken and the motion passed unanimously. b. Resolution Amended Covenants for the Knolls. (removed from agenda) c. Elected Retreat Mr. Cannon said the retreat could be done as a one day or two evenings. He would like to schedule time in June. After discussion it was decided to schedule for June 9 th. 2. Staff Reports a. Town Attorney Update No report b. Town Engineer Update Mr. Oberschmidt said that the concrete work south of Cleveland should be finished by the end of the week and start on the north side of Cleveland next week. Working with property owners about sidewalks. There was discussion about meeting with the owners. Ms. Sullivan said that the owner of Wellington

6 Page 5 Grill has been in touch and was motivated to get the work done. Mr. Cannon has been in touch with the owner of Papas Table. Mr. Oberschmidt said Sage Meadows was moving forward and should be ready for building permits soon. Harvest Village was moving north and might have all the infrastructure in by the end of the year. Wellington Village was looking at bringing in water shares for domestic and irrigation use. Mr. Oberschmidt said there would be an agreement for the irrigation water use to come to the Board for approval. c. Town Administrator Update Mr. Cannon updated the Board on the following: Larimer County approved the appointment of Richard Seaworth to the Boxelder Basin Stormwater Authority. He would like to suggest himself as the Town Representative on the Authority. Crack seal project completed. Staff monitored. Pot hole repair. Contact Town Hall for work order. JUB presentation on next Work Session May 15 th. May 24 th is CML workshop in Windsor. Trustee Knutson asked what the status was on a town hall. Mr. Cannon said no work at this time. Scheduling of Work Session JUB presentation at work session was scheduled on May 15 th no work session for the next board meeting. Other Trustee Jerome asked if a boat was purchased. Mr. Cannon said not yet. Public Works has patched up the old boat, working on motor. Trustee Whitehouse asked if staff could look at reducing the resolution of the large format drawings. Mr. Bird said we could look at options including providing paper copies. Trustee Sattler asked if any Board Members were going to the CML annual conference in June. He said it was good experience and was good for meeting with other elected officials. There was further discussion. Mr. Cannon asked that they contact town hall if interested. Executive Session On motion by Trustee Sattler, seconded by Trustee Knutson the board voted unanimously to go into executive session to discuss personnel issues involving the Town Administrator's annual evaluation with consent of the Town Administrator as provided by C.R.S (4)(f)(I). It was announced that the Executive Session would be recorded. The board went into executive session at 8:56 p.m. On motion by Trustee Sattler seconded by Trustee Knutson, the board voted at 9:45 p.m. to come

7 Page 6 out of executive session. It was confirmed that no action was taken. The executive session was recorded ant the recording will be preserved until at least August 7, The topic of the executive session was to discuss personnel issues involving the Town Administrator's review with the consent of the Town Administrator as allowed by C.R.S (4)(f)(I). There being no further business to come before the Board, the meeting was adjourned at 9:50pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk