1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. Main Street Update November Report

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1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) FINAL DRAFT BUDGET REVIEW BUDGET AMENDMENT DISCUSSION BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. WORK SESSION 6:30 PM REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) 1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. Main Street Update November Report 2. CONSENT AGENDA a. Resolution , Department of Local Affairs Grant for Master Plan Update b. Resolution , BBRSA Audit Committee Appointment 3. OLD BUSINESS a. Water Treatment Plant Update- Stantec b. Phase I Trail Plan Update 4. NEW BUSINESS a. Larimer County Behavioral Health Policy Council Appointment b. Larimer County Solid Waste Policy Advisory Council c. Water Treatment Project Needs Assessment Public Hearing d. Ordinance , Conditional Use Approval of an Adult Daycare Facility on Lot 2, Johnson Estates Located in the Town of Wellington e. Ordinance , Conditional Use Approval of a Boys and Girls Club Facility Located at 8445 Third Street in the Town of Wellington f. South Platte Association Membership g. Resolution , Raw Water Dedication for FR Development Multi-Family Housing Development 5. REPORTS a. Town Attorney b. Town Administrator c. Trustee ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING The Regular Board Meeting was called to order at 7:30 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, TIM WHITEHOUSE, JOHN EVANS, DANIEL SATTLER, and TROY HAMMAN MATT MICHEL, JOHN JEROME, TROY HAMMAN, MAYOR ED CANNON, TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK KELLY HOUGHTELING, ASSISTANT TOWN ADMINISTRATOR BOB GOWING, PUBLIC WORKS DIRECTOR CODY BIRD, TOWN PLANNER PETE BRANDJORD, ASSISTANT FINANCE DIRECTOR BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER Additions to or deletions from the agenda Mr. Cannon suggested the removal 3b. Phase I Trail Plan Update. Conflicts of Interest Trustee Knutson declared a conflict with item 4g due to FR Development being a client of the company he works for. Public to be heard on non-agenda items. None 1. CORRESPONDANCE AND MINUTES FROM COMMITTEES AND BOARD a. Main Streets Update November Report 2. CONSENT AGENDA a. Resolution Department of Local Affairs Grant for Master Plan Update. b. Resolution Boxelder Basin Stormwater Authority Audit Committee Appointment Trustee Sattler asked if there were minutes from the previous Board meeting. Mr. Cannon said he did not have access to the documents when he put the packet together, because Ms. Sullivan was on vacation. TRUSTEE EVANS MOVED, AND TRUSTEE SATTLER SECONDED to approve the Consent Agenda. Roll call was taken and the motion passed unanimously.

3 Page 2 3. OLD BUSINESS a. Water Treatment Plant Update Stantec Greg Woodward, Stantec, gave an overview of the Water Treatment Plant Project. He reviewed the reason for the expansion and that equipment pilot tests have been completed. The layout has been updated. He pointed out the floor plan of the new building. Mr. Woodward spoke about the height increase for the new building to accommodate the equipment. He mentioned the ground piping. They have submitted the 60% design engineering for the project. He spoke about the next steps of the process. He mentioned placing the order for the equipment. There was a discussion about the time frame for the completion of the project. b. Phase I Trail Plan Update Removed from Agenda 4. NEW BUSINESS a. Larimer County Behavioral Health Policy Council Appointment Mayor Hamman said they are looking for a representative from each of the municipalities to participate in this council. He would be willing to serve for the Town. TRUSTEE SATTLER MOVED, AND TRUSTEE EVANS SECONDED to confirm the appointment of Mayor Hamman to the Larimer County Behavioral Health Policy Council. Roll call was taken and the motion passed unanimously. b. Larimer County Solid Waste Policy Advisory Council Mayor Hamman said this council is to look at issues with the management of solid waste material. Trustee Whitehouse said he would be willing to serve. TRUSTEE SATTLER MOVED, AND TRUSTEE KNUTSON SECONDED to appoint Trustee Whitehouse to the Larimer County Solid Waste Policy Advisory Council. Roll call was taken and the motion passed unanimously. c. Water Treatment Project Needs Assessment Public Hearing. Mr. Gowing said this is a required public hearing to present the needs assessment of the Water Treatment Plant Project to the public and to open for public comments. Mr. Woodward said Project Needs Assessment (PNA) outlines the critical aspects associated with the need for the Water Plant improvements. He gave the following details that are covered in the PNA: deliverable capacity of the plant, funding, operational costs, budget, operational materials, replacement and new equipment, water sources, water rights, compliance status, operational controls, population and water demands projections, IGA with North Poudre Irrigation Company, and alternate options for the plant. He described the alternate options and how they came up with the purposed plan.

4 Page 3 Mayor Hamman opened the public hearing at 8:08pm and closed the public hearing at 8:09pm. d. Ordinance Conditional Use Approval of an Adult Daycare Facility on Lot 2, Johnson Estates Located in the Town of Wellington. Mr. Bird reviewed the process for a public hearing for the conditional use process. He gave the location of the property and described what the proposed conditional use for an in-home adult daycare facility. The Planning Commission reviewed the criteria for the use and recommended for approval with the following conditions. Limit the number of adults in care to 5. Other conditionals are that additional review would be needed if there is a change or expansion is requested. Lisa Faust, applicant, gave the reason why she wants to open an adult daycare and what services they will provide. Hours of operation would be approx. 7:30am to 5:00pm Monday Friday. Mayor Hamman asked if there are degrees of severity that they would take. Ms. Faust said level 1 and 2. Mayor Hamman opened the public hearing at 8:19 am. Rick Freeman, of 7425 Viewpointe Dr., asked what your staffing ratios are and are you prepared for working clients that could become aggressive. Ms. Faust said one to five and they would avoid the risk of aggressive clients by only caring for the level 1 & 2. Diana Freeman, of 7425 Viewpointe Dr., asked if they could only have five clients or just five clients at a time. Ms. Faust said they could only have 5 clients in the facility at one time. Ken Padilla, adjacent property owner, had the following concerns. Parking, Building Codes, Safety, medical needs and suggested that the property be rezoned as commercial. Mayor Hamman closed the public hearing at 8:29pm. Ms. Faust said they would need a State Certification to run a daycare that requires several of the concerns including inspection of the property for ADA, Building and Fire code compliance. In addition to a local business license and home occupation permit they would have to be licensed by the State Health Department and be QMAP certified to be able to give out medication. She and the Certified Nursing Assistant (CNA) will be going through that certification course. Ms. Faust said they had planned to put in a ramp because those clients that use walkers cannot always transvers stairs. She said that clients would be dropped off and picked up at various times so parking should not be an issue. Mr. Bird addressed the zoning and code issues. He mentioned that if the property was zoned commercial than any renovation of the property would have to meet commercial standard instead of residential and would be cost prohibitive. He said regarding the medical and care concerns that is covered under the State licensing and the Board of Trustees does not need to address those issues. He said this application has already been reviewed by Safebuilt and the Fire Department. The applicant owns the property and it would be their residence.

5 Page 4 Trustee Sattler asked at what point you say no to a client. Ms. Faust said she is looking at what can be tolerated in a day care vs. being in a nursing home. They would try to have a definition before they start taking clients. TRUSTEE WHITEHOUSE MOVED, AND TRUSTEE SATTLER SECONDED to approve Ordinance approving the conditional use of an adult daycare facility on lot 2 Johnson Estates. Roll call was taken and the motion passed unanimously. e. Ordinance Conditional Use Approval of a Boys and Girls Club Facility Located at 8445 Third Street in the Town of Wellington. Mr. Bird said this request is to move the Boys and Girls Club to the church facility at 8445 Third St. The zoning is residential, so it requires a conditional use. The Planning Commission recommended approval. The concerns were traffic on third and speeds. These are enforcement issues that will be monitored. The other concern was parking on the street blocking driveways. This will be the responsibility of the Boys and Girls Club to inform the parents to drop off and pick up in the parking lot. The conditions of this approval are as part of the remodel is to bring the ADA items up to standard and to install fire doors between the gymnasium and the sanctuary. The outside activities must be done in during daylight hours. If the use is abandon over 12 months or there is a significant change they would have to reapply. Kaycee Headrick, Director for Boys and Girls Clubs, said they have out grown the local facility and have had a wait list. This move would allow them to get rid of the wait list and be able to serve more youth. This will be a good partnership with them, the church and the town to serve the community. Jason Swiers, representing the church, said their mindset has been to build at a new location and this partnership will allow them to move on. David Ward, 7850 Fourth St., said all five of his kids have participated in the Boys and Girls Club. They all have been youth of the month and his daughter was youth of the year. He has taught a martial arts program. He backs the need for a larger space, so more programs can be provided. John Ward, 7850 Fourth St., spoke about his experience with participating and working at the Boys and Girls Club. He also supported the need of a larger facility so other youth can participate and receive the mentorship that the Club provides. TRUSTEE SATTLER MOVED, AND TRUSTEE KNUTSON SECONDED to approve Ordinance approving the conditional use for a Boys and Girls Club Facility located at 8445 Third Street. Roll call was taken and the motion passed unanimously. f. South Platte Association Membership Mr. Gowing said this is related to the environmental assessment(ea) for the Water Treatment Plant Project. By becoming a member of this association, we can reduce the review time for the EA to 30 days. The association has resources we can use regarding the biologic assessment. The cost for the membership is a one-time payment of $30, and then an annual fee of about $1, Being a

6 Page 5 member of this association could also benefit projects in the future. Anita Harding, grant consultant, supported this membership to help with the Fish and Wildlife review process. This will help with projects in the future. TRUSTEE SATTLER MOVED, AND TRUSTEE EVANS SECONDED to approve the payment of $30, for membership in the South Platte Association. Roll call was taken and the motion passed unanimously. g. Resolution , Raw Water Dedication for FR Development Multi-Family Housing Development Mr. Bird said the ordinance designates water dedications for Multi-family are negotiable. The developer submitted an independent water study, which staff and Stantec reviewed and agreed that the need is 33- acre foot total requirement. By using 4-acre foot per share to calculate the contribution for this site as.384 acre-foot per unit which would be $38, per acre-foot or cash in lieu payment $14, The request was to implement the recommendation for Raw Water requirement to balance the cash in lieu with the North Poudre shares that are contributed. Mr. Bird said in Section 2 of the ordinance it needs to be noted that it was based on the 86 residential units. We need to add that the Cash in Lieu price of $14, was at the current rate and would be adjusted if rates change. Mr. March suggested wording. TRUSTEE SATTLER MOVED, AND TRUSTEE EVANS SECONDED to approve Resolution Raw Water Contribution Rates for the Wellington Village South Condominium Development with corrections. Roll call was taken and the motion passed Trustee Knutson abstained. 5. STAFF REPORTS a. Town Attorney Update b. Town Administrator Update Mr. Cannon introduced Kelly Houghteling new Assistant Town Administrator. Front Range Regional Water Shed Study Public Meeting on November 29th from 6-8pm at the Leeper Center. DDA Draft RFP for consulting services. All fees to be paid by DOLA. Open House at School on Architecture Design of New School at 5:00pm to 7:00pm. Christmas Parade December 1 st at 6:00pm. December 11 th Public Hearing for the Budget Work Session on December 18 th. Policy discussion.

7 Page 6 January 8 th implement new policies. January 15 th work session Discussion Fire Works Contract Mr. Gowing introduced Dave Myer new Engineer II. c. Trustees Update Motion was made to adjourn at 9:21 p.m. by Trustee Sattler, seconded by Trustee Knutson, approved unanimously. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk

8 Page 7 WORK SESSION SUMMARY Work session started at 6:32pm and ended at 7:30pm Board members present John Evans, Tim Whitehouse, Troy Hamman, Dan Sattler and Wyatt Knutson. Staff present Pete Brandjord, Ed Cannon, Cody Bird, Bob Gowing, Cynthia Sullivan, Dave Meyer, Brad March and Mark Oberschmidt Final Draft Budget Review Mr. Brandjord reviewed the changes made in the fund balances from the previous meeting. Mr. Cannon said staff wanted to make sure that all the CIP projects were included in the budget and found that the seasonal workforce was not factored into the salaries. Noted was the Comprehensive Plan update would be a two-year project and include a grant request of $100, Grants are not included in revenue. There was clarification on the street projects. Water fund will need to be amended for the Design & Engineering was not budgeted for this year and there an amount that was not included for the construction of the Water Treatment plant in the amount of $514,126 for this year and $762,874 for next year. There was discussion about the loan. Sewer fund shows an increase in the fund balance. Mr. Brandjord mentioned that the skid loader was not in the CIP because it is received through a program where it would be replaced annually for a smaller amount then purchase cost to the equipment. Drainage fund increase by $9, The $10,000 under the storm drain improvements if for replacements of curbs. Parks Fund had two items under capital outlay for discussion. The Parks Advisory Board items which are the dugout covers at the ball fields and the playground resurfacing for Winnick Park. Mr. Brandjord said the decrease in the fund balance is from the trails project. There was discussion about the phasing for the trail project. Mr. Cannon said the money for this comes from the impact fees and 1% of sales taxes. Trustee Sattler asked if funds were designated for Buxton. Trustee Whitehouse asked if a decision had been made to contract with Buxton. Mr. Cannon said there are funds set aside for that type of service in Economic Development in the General Fund under Contract Services/Marketing. The Board has not decided on using Buxton. He did receive quotes from two companies and believed that Buxton would give us more resources. He would bring the contract to the Board after the budget is approved.

9 Page Budget Amendment Discussion Mr. Brandjord said the amendment would be to cover the North Poudre Irrigation bill that came in higher than expected. There was also an overage in the water fund for the Water Treatment Plant Expansion and for the purchase of water shares. Mr. Cannon suggested having a work session on this item next year. 3. Parks Advisory Board Budget Request Mr. Cannon said that the Parks Advisory Board request for approval of $56, for a Tot Lot at Wellington Community Park. It has not been put in the CIP. He gave a history of the funds for parks. This request does not meet our purchasing policy. Trustee Evans spoke about the drawing and who the cost would be decreased because the town is tax exempt and it would be a community build project. There was discussion about how the Parks Advisory Board needs to communicate with staff and the process that needs to be followed. There was a consensus from the Board to move monies from the Non-Depreciable-cap to Capital outlay for the Tot Lot.