BOARD OF TRUSTEES November 28, 2017 LEEPER CENTER 3800 WILSON AVE. WORK SESSION BUDGET 6:30 PM REGULAR MEETING 7:30 PM

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1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. WORK SESSION BUDGET 6:30 PM REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS Larimer County Sheriff's Office Report for October 2017 PRESENTATIONS CONSENT AGENDA Board of Trustee Minutes for November 14, 2017 OLD BUSINESS 1. Water Treatment Plant Update a. Approve Stantec Contract NEW BUSINESS 1. Waiver for Leeper Fees for Girls Scouts Kass Korman 2. Main Street Quotes for Mural Project 3. Major Subdivision Final Plat Geier Subdivision 4. Purchase Request Waste Water Treatment Plant Catwalk for Digester 5. Purchase Request Crack Seal Street Project 6. Purchase Request Nano Filtration Clean in Place Tank 7. Cancelation of second meeting in December 8. Bills for Approval 9. Town Attorney Update 10. Town Engineer Update 11. Town Administrator Update SCHEDULING OF WORK SESSIONS OTHER 12. Executive Session Boxelder Basin Stormwater Authority Council with Attorney. ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING Following a Work Session on the Budget the was called to order at 7:30 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, MATT MICHEL, TRAVIS HARLESS, DANIEL SATTLER and TIM SINGEWALD TIM WHITEHOUSE and ASHLEY MACDONALD TIM SINGEWALD, MAYOR ED CANNON, TOWN ADMINSTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK KEITH WILSON, FINANCE DIRECTOR CODY BIRD, TOWN PLANNER MIKE CARRANO, WASTE WATER TREATMENT PLANT, SUPERINTENDENT RICH FULTAN, WATER TREATMENT PLANT SUPERINTENDENT BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER DON SILAR, TOWN ENGINEER Additions to or deletions from the agenda Mayor Singewald moved item one of New Business for Waiver for Leeper Fees for Girls Scouts to Presentations. Conflicts of Interest None Public to be heard on non-agenda items. Ralph Trenary, candidate for State Senate for District 15, addressed the Board and Public on his experience and qualifications to run for Senate. He wants to represent the small northern communities at the State level. Correspondence and Minutes from Committees and Boards Larimer County Sheriff's Office Report for October 2017 Presentations Waiver for Leeper Fees for Girl Scouts Kass Korman Ms. Korman, Scout Leader, said they are looking for a place for the Troop to meet. She said they meet twice a month for an hour and 15 mins. They are requesting a waiver for the fees and they would do some community service projects. They painted the trash cans along the trail last year. Trustee Harless asked if there a time slot available. Ms. Sullivan said the condition is for Ms. Korman to contact Diane Stanton to check for availability. Ms. Korman said she has touch base with Mrs. Stanton. TRUSTEE SATTLER MOVED AND TRUSTEE HARLESS SECONDED to approved the waiver of fees for the Girl Scouts. Roll call was taken and the motion passed unanimously. Consent Agenda Board of Trustee Minutes for November 14, 2017.

3 Page 2 Mr. March had the following corrections. There were a couple of misspellings or clerical errors. He was not sure if he was to give a report about the Planning Commission. Mayor Singewald said the Board had discussed reducing the number of Board members on the Planning Commission, but had not requested a response. TRUSTEE MICHEL MOVED AND TRUSTEE KNUTSON SECONDED to approve the consent agenda with corrections. Roll call was taken and the motion passed Trustees Knutson and Sattler abstained due to being absent at the November 14 th meeting. OLD BUSINESS 1. Water Treatment Plant Update a. Approve Stantec Contract Mr. Cannon said Stantec was contracted to do a water master plan. The end results of the plan were for a system to treat the unique qualities of the Wellington water. This had been presented in September. The estimated budget of Twelve Million dollars with a projected completion date of He described the CMAR process and how it would be beneficial to the town by having the project done by a team. It will also make it easier to move forward with the project so we have the capacity at the Water Treatment Plant to meet demand. This project will not only expand the plant but make the quality of the water better. Mr. Cannon proposed using the same steering committee members as used during the master plan stage. Melissa Whitehouse asked who the construction manager will be. Mr. Cannon said probably Hydro Construction. TRUSTEE MICHEL MOVED AND TRUSTEE SATTLER SECONDED to approve Stantec Proposal for Engineering Service for the Water Treatment Plant expansion. Roll call was taken and the motion passed unanimously. Mayor Singewald noted that the proposal was from the. NEW BUSINESS 1. Waiver for Leeper Fees for Girl Scouts Kass Korman Moved to Presentation 2. Main Street Quotes for Mural Project Annie Lindgren said this project was originally brought to the Board in March when they approved to pay for half the painting of the mural. She said we are submitting for approval the hanging of the mural and the painting of the building. They submitted three quotes and are recommending using Dynamic Image for hanging the mural and Brilliant Strokes to paint the building. She said the color for the building has not been selected. Mayor Singewald asked if the town is paying half of the cost. Ms. Lindgren said it is split 50/50. Mayor Singewald said there was just one bid for the hanger. Brian Graves, member of the Main Street Project, said the bid was similar to the one for the wood frame, but this would be a metal coated plastic sign board product with extruded aluminum mounting system. TRUSTEE SATTLER MOVED AND TRUSTEE MACDONALD SECONDED to approve $1, for the mounting from Dynamic Image and $ for the painting from Brilliant Strokes in the total of $1, Roll call was taken and the motion passed unanimously. Mayor Singewald suggested that Town Hall staff have the final say on the color. He asked when will this start. Mr. Graves said it will take about six months so it should be ready before July 4 th.

4 Page 3 3. Major Subdivision Final Plat Geier Subdivision Mr. Bird said the applicant would like to push this out to the January 23 rd meeting. They are working on some issues. Since it was advertised for a public hearing at this meeting he suggested opening it up for public comment. No public comment. TRUSTEE MICHEL MOVED AND TRUSTEE SATTLER SECONDED to table until January 23, Roll call was taken and the motion passed unanimously. 4. Purchase Request Waste Water Treatment Plant Catwalk for Digester Mr. Carrano said the Board has pictures of the current way we access the valves and it is unsafe. This is the oldest digester and the valves are hard to turn. The new digesters have catwalks. Mr. Cannon asked which vendor he wanted to use. Mr. Carrano said Front Range Fabrication because they had the best value for the amount. TRUSTEE SATTLER MOVED AND TRUSTEE HARLESS SECONDED to approve the purchase request for the Wastewater Treatment Plant Catwalk from Front Range Fabrication in the amount of $10, Roll call was taken and the motion passed unanimously. 5. Purchase Request Crack Seal Street Project Mayor Singewald asked if this is the same product that has been used in the past. Mr. Cannon said it is the same company. Mayor Singewald asked if the town could get Tom Knostman to assess whether the town is getting a benefit from this service. He said that the streets done last year were cracking again just months after the repairs. He said two years ago the scheduling caused issues with trash pickup, school bus schedules and residents were not give enough notice. Last year the residents received a map showing when the work would be done and that helped, but some changes were made and it still cause issues. He asked that this be tabled for more information. Rick Freeman, of 7425 Viewpointe Dr., said their roads were coated a couple years ago, by the same company and they did a poor job. No action was taken. To be reviewed at the next meeting. 6. Purchase Request Nano Filtration Clean in Place Tank Mr. Fulton explained that the Clean in Place Tank is used to clean the membranes for the Nano filtration and the new RO unit. He said we would like to have this replaced before the RO is installed. He is recommending Front Range Fabrication because they were the lower bid and will build the unit onsite. Trustee Harless asked if there are any close space issues with welding in the building. Mr. Fulton said he would check, but did not see an issue. TRUSTEE HARLESS MOVED AND TRUSTEE KNUTSON SECONDED to approve purchase request for Clean in Place Tank in the amount of $14, from Front Range Fabrication. Roll call was taken and the motion passed unanimously. 7. Cancelation of second meeting in December Mayor Singewald said the second meeting would be on December 26 th. TRUSTEE MICHAEL MOVED AND TRUSTEE HARLESS SECONDED to cancel the second meeting in December. Roll call was taken and the motion passed unanimously.

5 Page 4 8. Bills for Approval J-U-B Engineers, Inc. $3, J-U-B Engineers, Inc. 51, Shelton Associates Inc. 86, $ 141, Mayor Singewald commented that the Parks Advisory Board was not part of that preliminary design. He asked that they be part on any future designs when it regards parks or trails. There was further discussion about this issue. Mr. Cannon said he and Mr. Abbot met with JUB on the progress and last Tuesday JUB gave a presentation to the Parks Advisory Board. TRUSTEE MICHAEL MOVED AND TRUSTEE SATTLER SECONDED to approve the bills in the amount of $141, Roll call was taken and motion passed unanimously. 9. Town Attorney Update Mr. March updated the Board on the following: Working with Keith on the reimbursement of the traffic signal. Updated the Ordinance for Harvest Village. All the contingencies in the ordinance have been met except the Development Agreement. Mr. Bird is working on it. Revising the ancillary Board / Committee documents. Working on issues for Wellington Row project. There will be a meeting next week relating to the need for going back to the Planning Commission. Geier Property issues with the mineral rights. Thimmig Property the Boys and Girls Club has signed the mylar. Ms. Sullivan has mylar for Mr. Menard from the Church to sign. 6. Town Engineer Update Mayor Singewald asked if we are calculating the impervious surface on the roads that are not being dedicated to the town. Mr. March said he has been working on that with Keith. There was a question about private roads. Mr. March said they are dedicated to the town but maintained by the development. 7. Town Administrator Update Mr. Cannon updated the Board on the following: Town Hall Contacted two architectural firms about doing a space needs analysis. Mayor Singewald felt the Board should be involved in the look of the Town Hall. Mr. Cannon said they are currently just looking at what are space needs are for staff and conference rooms. Red Cross Contacted us about using the Leeper Center as an emergency shelter. He and Chief Green met with the Red Cross representative and this might be a good way to show community support. We are looking at financial needs, logistics and security. He said it would not be the first alternative if the highway is closed. Strategic Plan Mr. Abbott is looking into a consultant to help us put together a strategic plan. Regional Elected Officials Meeting Monday December 18, Let him know if you plan on attending. December 1 st is the deadline for registration. Christmas Party December 8, 2017 at 6:00pm Anheiser-Bush Garden. Mayor Singewald said the Christmas Tree Lighting is Friday Dec 1 st and the Parade is on Saturday 2 nd.

6 Page 5 Scheduling of Work Session Work Session as an executive session for Town Administrators follow up. Other Mayor Singewald said he would be meeting with the Ancillary Boards for feedback and review of process and projects. Trustee Harless said the stoplight needs to be fixed. It was not cycling to green for the northbound off ramp. Mr. Cannon would check on the status. Trustee Sattler asked if the Planning Commission was meeting in January 1 st. Ms. Sullivan said that would be scheduled at the next Planning Commission Meeting. Mayor Singewald asked if we had the paperwork on the traffic light payback. Could it be on the next meeting. Mr. March said he is working on it. Executive Session Boxelder Basin Stormwater Authority Counsel with Attorney. By a unanimous vote of the members present, the board voted at 8:42pm to go into executive session for the purposes having conferences with the counsel for the purpose of receiving legal advice on specific legal questions related to claims against the Boxelder Stormwater Authority and the proposed contract between the Authority members. The board voted unanimously to come out of executive session at 10:55 pm, it was announced that the board discussion was limited to privileged attorney-client communications with counsel as allowed by CRS (4)(b) and the board did not adopt any proposed policy, position, resolution, rule, regulation, or take any other formal action while in executive session. No record or electronic recording was kept of the executive session. Counsel has provided certification of attorney client discussions to the clerk as required by (2) (d.5) (II) (B). TRUSTEE HARLESS MOVED AND TRUSTEE SATTLER SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 10:58pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk