Maple Grove City Council Meeting. Meeting Minutes. Tuesday, September 3, 2013

Transcription

1 Maple Grove City Council Meeting Meeting Minutes Call to Order Additions or Deletions to the Agenda Consent Items Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on September 3, 2013 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers LeAnn Sargent, Karen Jaeger, Phil Leith, and. Erik Johnson. Absent was none. Present also were Al Madsen, City Administrator; Dick Edwards, Community Development Director; Peter Vickerman, City Planner; Ken Ashfeld, Public Works Director/City Engineer; Jim Knutson, Finance Director; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Al Madsen stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda 3M. United States Postal Service Requirements - Ordinance No T. Maple Grove Alcoholic Beverages Ordinance Amendment to the Restrictions on Liquor License Issuance- Ordinance No Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion None The following Consent Items were presented for Council s approval: MINUTES A. Regular Meeting August 19, 2013

2 Page 2 SCHOOLS AND CONFERENCES B. ICC Code Change Conference Motion to approve the attendance of Building Director Rick Davidson to the ICC Code Change Conference, Atlantic City, NJ, from October 2 to Oct 5, 2013, at a maximum cost of $750. C. Master of Arts Degree Plan St. Thomas University Public Safety and Law Enforcement Leadership Motion to approve a Master of Arts Degree Plan in Public Safety and Law Enforcement Leadership for Officer Laurel Slawson, through St. Thomas University. D. Staff Training International Union of Operating Engineers Motion to approve the attendance of Light Equipment Operators Matt Belair, Chad Roland and Tom Engels Jr. to the International Union of Operating Engineers Equipment Training Classes with a cost of $1, per individual. PERSONNEL ITEMS E. Recruitment Approval for an Engineering Project Coordinator due to a Retirement Motion to authorize staff to begin the recruitment process for a Project Coordinator in the Engineering Department due to the retirement of Al Hartmann, which was accepted with an effective date of September 27, F. Finance Clerk II Change To Full-Time Position Motion to approve the change in status of Karen Dolge, Finance Clerk II, from part-time to full-time, effective September 4, This change is a result of redistributing duties of the Accounting Clerk position recently vacated due to the retirement of Betty J. Patnode on 8/16/13. COMMUNITY DEVELOPMENT ITEMS G. The Grove 7 th Addition Short Plat

3 Page 3 Motion to direct the City Attorney to draft a Resolution approving the Preliminary Plat and Final Plat of The Grove 7th Addition. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. ENGINEERING ITEMS H. Final Acceptances Motion to approve the final acceptance of Fish Lake East Area Street Rehabilitation Project No completed by ASTECH, Corp. subject to the warranty provisions of the contract and Statutory Law. I. Final Acceptance 2012 Seal Coat Program Motion to approve the final acceptance of the 2012 Seal Coat Program as completed by Pearson Bros, Inc., subject to the warranty provisions of the contract and statutory law. J. Spring Brook Area Street & Utility Project No Easement Acquisition Motion to approve the acquisition of a drainage and utility easement and a street easement from William Mehus at th Avenue N. in the amount of $11, K. Stella Ridge Feasibility Report Resolution No Motion to adopt Resolution No receiving Feasibility Report for Stella Ridge Area Street and Utility Project No , establishing hearing, receiving surety, ordering plans, approving plans and authorizing advertisement for bid. L. Stella s Marsh View Feasibility Report Resolution No Motion to adopt Resolution No receiving Feasibility Report for Stella s Marsh View Area Street and Utility Project No , establishing hearing, receiving surety, ordering plane

4 Page 4 approving plans and authorizing advertisement for bid. M. United States Postal Service Requirements - Ordinance No Motion to adopt Ordinance No amending Maple Grove City Code regarding United States Postal Service cluster box units. Motion to adopt Summary Ordinance No to reduce publication costs. ADMINISTRATIVE ITEMS N. Gymnasium Partnership ISD 279 and OMGBA Motion to establish a project to construct three gymnasiums at Maple Grove Junior High, to assign the project to the Long- Term Development Fund and to designate the Park Board to administer the project, and to set up terms of funding the same percentage for OMGBA. O. Set Date for Bond Sale October 7, 2013 Resolution No Motion to adopt Resolution No , to issue and sell approximately $4,025,000 General Obligation Road Reconstruction Bonds, Series 2013C and $5,915,000 General Obligation Road Reconstruction Refunding Bonds, Series 2013D. P. Cancel Tax Levies Resolution No Motion to adopt Resolution canceling tax levies. Q. Adopt 2014 Proposed General Fund, Road Reconstruction, General Obligation Capital Improvement Plan Budgets and Adopt Proposed Tax Levy Resolution No Motion to adopt Resolution , adopting for 2014 the proposed General Fund Budget, the proposed Road Reconstruction Fund Budget, the proposed General Obligation Capital Improvement Plan Budget, setting a proposed tax levy for 2014 and setting a budget hearing for December 2, 2013, at 7:30 p.m.

5 Page 5 R. Findings of Fact on Costco Wholesale Corporation dba Costco Wholesale #648 - Resolution No Motion to adopt Resolution No making findings, conclusion, and decision imposing a civil penalty of $2,000 and a five (5) day suspension on Costco Wholesale Corporation dba Costco Wholesale #648, Fountains Drive North, Maple Grove, Minnesota. S. City of Maple Grove and Osseo School District #279 Sublease Agreement Motion to approve the City of Maple Grove and Osseo School District #279 Sublease Agreement and to authorize the Mayor and City Administrator to execute the same on behalf of the City, with respect to the use of the City of Maple Grove s county-owned election equipment for the November 5, 2013 School District Election. T. Maple Grove Alcoholic Beverages Ordinance Amendment to the Restrictions on Liquor License Issuance- Ordinance No Motion to adopt Ordinance No amending City Code Chapter 4, Article I to amend the proximity limitations regarding the issuance of intoxicating liquor licenses. Motion to adopt Summary Ordinance No to reduce publication costs. CLAIMS U. Motion to approve the claims as listed: City: $2,218, Purchasing Card: $30, Motion by Councilmember Leith, seconded by Councilmember Sargent, to approve the Consent Items as amended, amending Items 3M (United States Postal Service Requirements - Ordinance No ) and 3T (Maple Grove Alcoholic Beverages Ordinance Amendment to the Restrictions on Liquor License Issuance- Ordinance No. 13-

6 Page 6 20). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda None. Special Business Open Forum 7:30 p.m. Public Hearing Vacation No Resolution No There were no open forum issues brought before the Council at this meeting. Public Works Director/City Engineer Ashfeld requested the Council consider the vacation of a side yard and backyard easement in the southwest part of the City off Bass Lake Road. The applicant was hoping to put a landscaped retaining wall in their yard which would require go into the easement by two feet. Staff had no objections to the request and recommended the Council approve the vacation of the easement. Councilmember Leith, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:36 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Councilmember Leith, to close the public hearing at 7:36 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Jaeger, to approve adopting Resolution No vacating certain drainage and utility easements affecting Lot 5, Block 2, Maple Creek Estates. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Development

7 Page 7 Items Rainbow Foods Outlot (Dunkirk Square) PUD Concept Plan Amendment and Development Stage Plan City Planner Vickerman stated the applicant was requesting a PUD Concept Plan Amendment and Development Stage Plan approval to construct a 10,000+ square foot retail building at Dunkirk Square. He reviewed the proposed plans in detail along with the parking specifications. It was noted a parking study was conducted by the applicant. He discussed the parking easement for the property. He explained the Planning Commission met on August 26, 2013 and recommended approval of the request. Councilmember Sargent asked if visibility would be restricted with the new building. Mr. Vickerman stated this building would be pressed back further from County Road 30 and the main entrance. Rick Plessner, Inland Real Estate, thanked the Council for considering his request this evening. He explained the sight lines were considered with the proposed placement of the new building at Dunkirk Square. Councilmember Jaeger questioned if flower sales would continue in the parking lot at Dunkirk Square. Mr. Vickerman stated he was uncertain of these plans. Motion by Councilmember Jaeger, seconded by Councilmember Leith, to approve directing the City Attorney to draft a resolution approving the PUD Concept Plan Amendment for the Rainbow Foods Outlot, PUD Development Stage Plan, including the site plan and preliminary plat of Dunkirk Terrace 5th Addition, subject to the applicant addressing to the satisfaction of the City the applicable comments contained in the memorandum from the Assistant City Engineer, Traffic Engineer and Administrative Engineering Technician, dated July 12, July 15 and August 15, The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried.

8 Page 8 The Bridges at Arbor Lakes 3 rd Addition Report On Upcoming Community Councilmember Leith, to remove this item from the table. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. City Planner Vickerman commented this item was tabled by the Council at its previous meeting to allow the applicant time to review the parking situation with Staff for the proposed townhome units. He explained the applicant was now proposing to have eight parallel parking spaces along Magnolia Lane. Councilmember Leith asked if the parking lane shifted the building. Mr. Vickerman stated the building had not shifted, but the front yard was slightly smaller. Councilmember Jaeger questioned why the units did not have decks above the garages. Mr. Vickerman stated these units would have a small deck off the front of the units. Mike Roebuck, Ron Clark Construction, thanked the Council for considering his request again this evening. He stated the Council s comments were taken into consideration regarding both the architecture of the building and the parking situation. Julie LeMieux, The Bridges at Arbor Lakes, indicated she has lived in her unit for the past seven years. Ms. LeMieux was disappointed that the developer was changing the building style with the proposed unit. She requested the Council deny the request and that it be turned into a park side style unit. Councilmember Leith was pleased that the applicant had addressed the Council s concern regarding parking and the building architecture. Mayor Steffenson agreed and recommended the project proceed. Motion by Mayor Steffenson, seconded by Councilmember Sargent, to approve directing the City Attorney to draft an appropriate resolution approving the amendment to the original PUD of the Bridges of Arbor Lakes. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Development Director Edwards stated there was nothing to report.

9 Page 9 Development Items Report on Upcoming Engineering Items Al Madsen, City Administrator Adjourn to HRA Meeting Reconvene to Regular Meeting Items Added to the Agenda Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: Clean Up Day was scheduled for September 30, Additional information regarding Clean Up Day was available on the City s website. Mr. Madsen explained that the Council has his Monday report if there are any questions. Councilmember Leith, to adjourn to the HRA meeting at 7:54 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Mayor Steffenson, to reconvene the regular City Council meeting at 7:56 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. None. Adjournment Councilmember Jaeger, to adjourn to the regular City Council meeting on September 16, 2013 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7:57 p.m. by Mayor Steffenson. Respectfully submitted, Alan A. Madsen City Administrator