BOROUGH OF MIDLAND PARK 280 GODWIN AVENUE MIDLAND PARK, NJ :00 P.M. Open Public Meeting Minutes July 26, 2018

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1 BOROUGH OF MIDLAND PARK 280 GODWIN AVENUE MIDLAND PARK, NJ :00 P.M. Open Public Meeting Minutes July 26, 2018 The Mayor called upon to give this evening s Invocation, and then the Mayor led all present in the Pledge of Allegiance. Mayor Shortway called the meeting to order at 8:00 P.M., noting the date as July 26, 2018, and that there will be a 3 minute limit to each individual addressing the Governing Body during the Open Public portions of the meeting. SUNSHINE LAW STATEMENT: This meeting is being held in accordance with the Sunshine Law, notice having been published according to law with a copy on file in the Borough Clerk s Office and a copy posted on the bulletin board in the Municipal Building. Roll Call: Mayor Shortway Councilman Kamp ALSO PRESENT: Borough Attorney Regan, Administrator/Clerk Hanna and Deputy Borough Clerk Martin APPROVAL OF MINUTES: A Motion to approve the Minutes of the Closed Session, Work Session and Open Public Meeting of July 12, 2018, as all Governing Body members have previously received copies of the Minutes and copies are available to the Public at the Borough Clerk s Office. Introduced by: Seconded by: Roll Call: Councilman Kamp Abstain OPEN TO THE PUBLIC: Mayor Shortway opened the meeting to the public for any questions, comments or concerns on general issues. There being no response, the Mayor closed the meeting to the public. WORK SESSION ITEM: Assistant Fire Chief Vehicle - Jason Crean, Midland Park Fire Chief, addressed the Mayor and Council relevant to the purchase of an Assistant Fire Chief vehicle. After much discussion, the Council decided to follow through with a Motion to purchase a vehicle. MOTION: A Motion to approve the purchase of an Assistant Fire Chief vehicle Introduced by: Councilman Kamp Seconded by:

2 Minutes Open Public Meeting Page 2 Roll Call: Councilman Kamp The Council requested a Quarterly Budget report. Administrator/Clerk Hanna stated the Borough s Chief Financial Officer does a quarterly report which is available for the Council members to review. Councilman Kamp directed the Deputy Borough Clerk to investigate the furthest legal distance a fire hydrant is permitted to be away from homes. LIAISON REPORT: Mayor Shortway Mayor Shortway reported he has been involved with the interview process of the applicants for the Administrator position. Public Works/ Alliance reported the Department of Public Works has been busy doing street repairs and maintenance; kept up with maintaining the playgrounds and Borough properties and grounds; the tennis courts crack filling and resurfacing work has started; storm water basin lids have been cleaned; yellow line painting is done and the sanitary sewer maintenance has started. Councilman Kamp Recreation/Library Councilman Kamp thanked the Council for setting up the special meeting with the Board of Recreation. The Councilman reported the Library s concert series went well; the Library will be closed for carpet cleaning on Labor Day weekend; Councilman Kamp noted the Library continues to get rave reviews for the diversity of the programs it sponsors and The Friends of the Library is continuing to grow. Finance/ Board of Education/ Board of Health reported progress for Finance. The Councilwoman attended the Board of Education meeting on July 17 th. For more details, please visit the Board of Education website. The Councilwoman noted the liaison meeting that had been scheduled for August has been postponed until September. reported progress for the Board of Health. Personnel/ Public Safety Police reported progress for the Police Department: the Police Chief met with the school administrative representatives regarding the School Resource Officer and the program is moving forward, with both sides excited about the prospects. The Council President reported progress with Personnel. Public Safety Fire/Ambulance Due to s absence, reported progress for the Fire Department and Ambulance Corps. CONSENT AGENDA: All matters listed below are considered by the Borough Council to be routine in nature. There will be no

3 Minutes Open Public Meeting Page 3 separate discussion of these items. If any discussion is desired by the Borough Council, that item will be removed from the consent agenda and considered separately: Resolution # Cancel Balances-Capital Improvement Authorizations & Receivable WHEREAS, certain General Capital Improvement Authorizations balances remain dedicated to projects completed; and WHEREAS, it is necessary to formally cancel said balances in the amount of $81, (funded), so that the unexpended balances may be returned to respective funding sources: Capital Improvements Fund. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Midland Park, that the following unexpended and dedicated balances of General Capital Appropriations/Projects be canceled: GENERAL CAPITAL APPROPRIATIONS: ORD. # DATE PROJECT AMOUNT SOURCE /12/10 Tech improvements $ C.I.F /28/13 Boro garage ceiling/roof repair $10, C.I.F /9/15 42 Pierce acquisition $ C.I.F /13/17 Court Room doors $12, C.I.F /13/17 Tennis Courts repair $56, C.I.F. Introduced by: Seconded by: Roll Call: Councilman Kamp RESOLUTIONS: 1. Resolution # Bills List WHEREAS, claims have been submitted to the Borough of Midland Park in the following amounts: Current Fund ( 17) $ Current Fund $ 289, Trust Fund $ 47, Capital Fund $ 5, TOTAL: $ 342, WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Finance Committee; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Midland Park and that the claims specified on the schedule attached hereto, following examination and approval by the Finance Committee, be paid and checks issued accordingly; and, WHEREAS, claims have already been paid in the following accounts: Current July 13th Payroll $ 180, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Midland Park that the claims totaling $523, be approved and ratified respectively. Introduced by: Councilman Kamp Seconded by: Roll Call: Councilman Kamp

4 Minutes Open Public Meeting Page 4 2. Resolution # Appoint Phil Scaglione as Borough Information Technology Employee WHEREAS, the Borough of Midland Park is in need of hiring a Part Time Information Technology employee; and WHEREAS, the Council has discussed this issue and has made the decision to hire Mr. Philip Scaglione, who is the I. T. vendor currently under contract with the Borough. NOW, THEREFORE, BE IT RESOLVED, that the Council of the Borough of Midland Park approves the hiring of Philip Scaglione, 94 Prospect St, Midland Park, N.J , at a rate of $75.00 per hour, not to exceed $75, per annum, and provided that any additional costs above such sum, shall require approval of the Mayor and Council. Introduced by: Seconded by: Roll Call: Councilman Kamp OLD BUSINESS/NEW BUSINESS: Administrator/Clerk Hanna updated the Governing Body relative to the COAH and Kentshire Affordable housing units, giving a brief synopsis of what occurred and how it is relevant to the recent issues. She requested the Governing Body s permission to send a letter to the Kentshire, supporting the information Sheila Brogan from the Bergen County Senior Center has researched regarding the rent increases of the affordable housing units. The Council unanimously agreed to send the letter. She also updated the Council regarding an Open Public Records Act request for all information on cell towers in town, noting the request was for cell towers in right-of ways and no cell tower is in a right-of-way. Administrator/Clerk Hanna reported a medicinal cannabis shop wants to open in the Borough. She will send a copy of the ordinance. WORK SESSION ITEMS: 1. Sample Resolution for Consideration: Resolution calling for the legislature to amend the Open Public Records Act to permit municipalities to rely on the Government Records Council as a defense to attorneys fees or to abolish the Government Records Council altogether. The Governing Body discussed the new ruling by the State and decided to do a resolution at the next meeting. Mayor Shortway asked if there have been any updates regarding 714 Godwin Avenue. No one has heard anything since the last meeting. The Mayor spoke of being approached by the Birch family, noting they would like to have a bench installed at Borough Hall in memory of Officer Chris Birch. Mayor Shortway requested the Council to hold one Council meeting in August of Attorney Regan noted other towns do go to one meeting in the summer. The Council discussed it and the consensus was to try it. asked about the Borough property at Woodside Avenue and when that project was scheduled to start. Administrator/Clerk Hanna responded the Department of Public Works Supervisor is getting prices for fencing and removal of brush. She also noted the Borough must keep applying for grants

5 Minutes Open Public Meeting Page 5 because the Borough received money from an Open Space grant to purchase the park. Council President Sansone noted the park would be an ideal place for a band shell and Administrator/Clerk Hanna noted it would still qualify for open space grants. PUBLIC COMMENT: Once again, the Mayor opened the meeting to the public for any questions, comments or concerns. There being no further response and no further business to address, at 9:19 P.M., on a Motion made by, Seconded by Councilman Kamp and carried, the Mayor adjourned the meeting. Respectfully submitted, Wendy Martin Deputy Borough Clerk