CITY OF MORRISON COUNCIL MEETING Whiteside County Board Room, 400 N. Cherry St., Morrison, IL September 25, p.m. AGENDA

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1 CITY OF MORRISON COUNCIL MEETING Whiteside County Board Room, 400 N. Cherry St., Morrison, IL September 25, p.m. AGENDA I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENT V. BOARD & COMMISSION REPORTS 1. Historic Preservation Commission (att) VI. REPORT OF CITY OFFICERS/REPORT OF DEPARTMENT HEADS VII. CONSENT AGENDA (FOR ACTION) 1. September 11, 2017 Regular Session Minutes (att) 2. September 21, 2017 Special Session Minutes (att) 3. Bills Payable (att) 4. June 2017 Treasurers Report (att) 5. July 2017 Treasurers Report (att) 6. August 2017 Treasurers Report (att) 7. Winfield Street Pay Estimate #2 (att) 8. Acceptance of Lions Club French Creek Park Donation of Pavilion Roof Improvement and Basketball Hoop VIII. ITEMS REMOVED FROM CONSENT AGENDA (FOR DISCUSSION AND POSSIBLE ACTION) IX. ITEMS FOR CONSIDERATION AND POSSIBLE ACTION 1. Funding for Martin Construction on Additional Sewer Manhole Work (att) X. OTHER ITEMS FOR CONSIDERATION, DISCUSSION & INFORMATION 1. Liquor License Cap 2. Heaton Street Stop Signs 3. Genesee/High Street Intersection and High Street: Discuss Project Scope (att) XI. ADJOURNMENT

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4 STATE OF ILLINOIS September 11, 2017 COUNTY OF WHITESIDE CITY OF MORRISON OFFICIAL PROCEEDINGS The Morrison City Council met in Regular Session on September 11, 2017 at 7:00 p.m. in the Whiteside County Board Room, 400 North Cherry Street, Morrison, IL. Mayor Everett Pannier called the meeting to order. City Clerk Melanie Schroeder recorded the minutes. Aldermen present on roll call were: Dale Eizenga, Kenneth Mahaffey, Harvey Zuidema, Mick Welding, Josh West, Vern Tervelt, Dave Helms and Arlyn Deets Other City Officials present included: City Administrator Barry Dykhuizen, Chief of Police Brian Melton, Director of Public Works Gary Tresenriter, City Attorney Tim Zollinger and City Treasurer Evan Haag. on Route 30. The public commented on the Heaton/Wall Street stop signs and the traffic lights Director Tresenriter stated the street seal coating is complete and those streets will be swept next week. CA Dykhuizen handed out information regarding the DCEO Revolving Loan Fund. DCEO is working with HUD to close out all RLF funds. CA Dykhuizen will continue to follow the situation. Matt Schueler form WipFli was present. He reviewed the Fiscal 2017 Annual Audit and responded to questions from the Council. Mayor Pannier removed the following from the consent agenda at the request of Alderman Tervelt: Waterworks Park Pump Station, Genesee Avenue Pump Station & Sanitary Sewer Improvements Request for Loan Disbursement #8/Application for Payment #8. Alderman Mahaffey moved to approve the Consent Agenda, which consisted of the following: August 28, 2017 Regular Session Minutes, Bills Payable; Fiscal 2017 Audit; Trick-or-Treat Date/Time: October 31, 2017 from 4 p.m. to 7 p.m.; Request for Parade Permit from Morrison High School for Homecoming; seconded by Alderman Deets. On a roll call vote of 8 ayes (Mahaffey, Zuidema, Welding, West, Tervelt, Helms, Deets, Eizenga) and 0 nays, the motion carried. Alderman Tervelt asked if the Waterworks Park Pump Station, Genesee Avenue Pump Station & Sanitary Sewer Improvements Request for Loan Disbursement #8/Application for Payment #8 was the final payment. Director Tresenriter stated it was not and addressed concerns Alderman Tervelt had about the project. Alderman Zuidema moved to approve Waterworks Park Pump Station, Genesee Avenue Pump Station & Sanitary Sewer Improvements Request for Loan Disbursement #8/Application for Payment #8, seconded by Alderman West. On a roll call vote of 8 ayes (Zuidema, Welding, West, Tervelt, Helms, Deets, Eizenga, Mahaffey) and 0 nays, the motion carried. 3

5 Page 2 September 11, 2017 Council Meeting Other Items for Consideration, Discussion & Information: 1) Mayor Pannier has had several conversations with persons interested in opening gaming parlors. Attorney Zollinger provided some options and recommended the City place a cap on the number of liquor licenses the city issues. Mayor Pannier will continue to look into this option and will plan on bringing an ordinance to Council. 2) CA Dykhuizen had no update on the Requests for Qualifications for Main Street. They are due September 15, A Public Meeting regarding the potential project will be held on September 21, 2017; 7 p.m.; Odell Library Community Room. Executive Session: 3) Pursuant to 5 ILCS 120/2(c)(1), Alderman Mahaffey moved to enter Executive Session to consider the appointment, employment, compensation, discipline, performance, dismissal of specific employees or legal counsel for the public body, seconded by Alderman Eizenga. On a roll call vote of 8 ayes (Welding, West, Tervelt, Helms, Deets, Eizenga, Mahaffey, Zuidema) and 0 nays, the motion carried. Executive Session began at 8:19 p.m. 4) CA Dykhuizen excused himself from the Session. 5) Regular session resumed at 8:23 p.m. CA Dykhuizen re-entered the open session. 6) Alderman Mahaffey moved to authorize a 2.65% pay increase for the City Administrator, Public Works Director and Police Chief, retroactive to May 1, 2017, seconded by Alderman Mahaffey. On a roll call vote of 8 ayes (West, Tervelt, Helms, Deets, Eizenga, Mahaffey, Zuidema, Welding) and 0 nays, the motion carried. Mayor Pannier stated he continues to work with an interested party who is inquiring about the purchase of Lot #2 in Sunset Addition. A purchase agreement will be forthcoming. Being no further business, Alderman Mahaffey moved to adjourn the meeting, seconded by Alderman Zuidema. On a voice vote, the motion carried. Approved: Meeting adjourned the meeting at 8:26 p.m. Everett Pannier, Mayor Melanie T. Schroeder, City Clerk 4

6 STATE OF ILLINOIS September 21, 2017 COUNTY OF WHITESIDE CITY OF MORRISON OFFICIAL PROCEEDINGS The Morrison City Council met in Special Session on September 21, 2017 at 7 p.m. at the Community Room, 307 S. Madison St., Morrison, IL. Mayor Everett Pannier called the meeting to order. City Clerk Melanie Schroeder recorded the minutes. Aldermen present on roll call were: Dale Eizenga, Kenneth Mahaffey, Harvey Zuidema, Mick Welding, Josh West, Dave Helms and Arlyn Deets. Alderman Vern Tervelt was not present. project. The purpose of the meeting was to discuss a potential Main Street construction There was no public comment on items unrelated to Main Street. Mayor Pannier opened the meeting to comments from the public. Comments regarding the project included the following: Council needs to determine the scope of the project. A projected 2019 bid letting and a 2020 work start time. A committee of persons from: Council, Chamber, MADC and downtown businesses may be formed. Sidewalks must be ADA compliant Replacing the 100 year old water main, as firefighting capabilities are a concern. Businesses will be inconvenienced, but conditions of how much and how to deal with the inconvenience can be placed in the contract. Requests for Qualifications were due September 15. There will be some up-front costs (engineering, studies, etc ) Can use the 1% sales tax, however bonds may need to be taken out to fully pay for the project. There is little other funding available. Niceties such as benches, light poles, trees, fancy crosswalks, bump outs. Change the traffic pattern to 2-way traffic. ADA entrances to businesses will be responsibility of the business owner. Market Street ADA accessibility during the project is a concern. Inspection of basements will be needed. New water lines into each building. Frequent meetings with engineers will occur during the project. Which is better? Block-by-block construction or all at once construction. If a business owner/property owner is aware of anything under the sidewalk in front of their building, engineers will need to know before the project starts. Water in basements and the source of the water 5 Page 2

7 September 21, 2017 Special Council Meeting Mayor Pannier asked for a show of hands from the business/property owners of who was interested in the City continuing to pursue the project. A show of hands proved a yes to that question. Being no further comments or business, Alderman Mahaffey moved to adjourn the meeting, seconded by Alderman Helms. On a voice vote, the motion carried. Meeting adjourned the meeting at 7:50 p.m. Approved: Everett Pannier, Mayor Melanie T. Schroeder, City Clerk 6

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24 MARTIN & COMPANY EXCAVATING 2456 E. PLEASANT GROVE RD P.O. BOX 443 OREGON, IL Ph (815) Fax (815) September 22, 2017 Everett Pannier City of Morrison Re: Sanitary Sewer Repairs Unit Pricing Mr. Pannier, Per your request we would like to provide Unit Pricing for the Items listed in your dated August 30, Location #2 7, Location #3 6, Location #4A 9, Location #4B 9, Location #5 7, Location #8 10, Location #9 7, Location #10A 8, Location #10B 7, Location #12 16, Please review the enclosed information and contact our office if you have any questions. Respectfully, Gerald Martin President 23

25 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Genesee to Jackson - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 590 FOOT , BUTT JOINTS 1200 SQ YD , SIDEWALK REMOVAL 875 SQ FT , PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 152 SQ FT , COMB CC&G TB FOOT , PAVEMENT REMOVAL 9375 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 9375 SQ YD , HMA SC "C" N50, 2" 9375 SQ YD , HMA CL IV PATCH 542 SY , BITUMINOUS MATERIALS (PRIME COAT) 1406 GAL , MANHOLE ADJUSTMENT 18 EACH 1, , VALVE BOX ADJUSTMENT 27 EACH , INLETS ADJUSTMENT 16 EACH , FIRE HYDRANT, CONNECT TO 10" 1 EACH 7, , PAINT PVT MK LINE 2811 LSUM , INLET & PIPE PROTECTION 19 FOOT , SEEDING CL 1 1 LSUM 2, , TRAFFIC CONTROL & PROTECTION 1 LSUM 5, , MOBILIZATION 1 LSUM 6, , ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 300, , , ESTIMATED PROJECT TOTAL 367, SUMMARY OF COSTS, BREAKDOWN PER BLOCK CONS. COSTS ENG. TOTAL EST. Genesee Street & High Street Int. 60, , , Genesee to Cherry 41, , , Cherry to Madison 41, , , Madison to Oakland 49, , , Oakland to Badger 18, , , Badger to Meadow 19, , , Meadow to Jenkran 28, , , Jenkran to Glenwood 40, , , Glenwood to Jackson 29, , , , , , * Unit prices and engineering estimates developed assuming 1 project from Genesee to Jackson Additional costs should be expected if the project is split into phases. 27

26 Engineer's Opinion of Probable Cost 7/14/2017 Genesee St and High St Intersection - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 140 FOOT BUTT JOINTS 200 SQ YD SIDEWALK REMOVAL 200 SQ FT PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 62 SQ FT , COMB CC&G TB FOOT , PAVEMENT REMOVAL 733 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 733 SQ YD , HMA SC "C" N50, 2" 733 SQ YD , HMA CL IV PATCH 110 SY , BITUMINOUS MATERIALS (PRIME COAT) 110 GAL MANHOLE ADJUSTMENT 2 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 5 EACH , FIRE HYDRANT, CONNECT TO 10" 1 EACH 7, , PAINT PVT MK LINE 220 FOOT INLET & PIPE PROTECTION 8 FOOT SEEDING CL 1 1 LSUM 2, , TRAFFIC CONTROL & PROTECTION 1 LSUM 5, , MOBILIZATION 1 LSUM 6, , ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 54, , , ESTIMATED PROJECT TOTAL 66,

27 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Genesee to Cherry - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 150 FOOT BUTT JOINTS 200 SQ YD SIDEWALK REMOVAL 225 SQ FT PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 30 SQ FT , COMB CC&G TB FOOT , PAVEMENT REMOVAL 1224 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1224 SQ YD , HMA SC "C" N50, 2" 1224 SQ YD , HMA CL IV PATCH 61 SY , BITUMINOUS MATERIALS (PRIME COAT) 184 GAL MANHOLE ADJUSTMENT 1 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 0 EACH FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 380 FOOT , INLET & PIPE PROTECTION 0 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 37, , , ESTIMATED PROJECT TOTAL 46,

28 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Cherry to Madison - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 100 FOOT BUTT JOINTS 200 SQ YD SIDEWALK REMOVAL 150 SQ FT PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 20 SQ FT COMB CC&G TB FOOT , PAVEMENT REMOVAL 1240 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1240 SQ YD , HMA SC "C" N50, 2" 1240 SQ YD , HMA CL IV PATCH 62 SY , BITUMINOUS MATERIALS (PRIME COAT) 186 GAL MANHOLE ADJUSTMENT 1 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 5 EACH , FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 385 FOOT , INLET & PIPE PROTECTION 5 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 38, , , ESTIMATED PROJECT TOTAL 46,

29 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Madison to Oakland - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 0 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 0 SQ FT PC CONC SIDEWALK 5 0 SQ FT DETECTABLE WARNINGS 0 SQ FT COMB CC&G TB FOOT PAVEMENT REMOVAL 1836 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1836 SQ YD , HMA SC "C" N50, 2" 1836 SQ YD , HMA CL IV PATCH 92 SY , BITUMINOUS MATERIALS (PRIME COAT) 275 GAL MANHOLE ADJUSTMENT 2 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 2 EACH , FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 570 FOOT , INLET & PIPE PROTECTION 2 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 44, , , ESTIMATED PROJECT TOTAL 54,

30 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Oakland to Badger - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 100 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 150 SQ FT PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 20 SQ FT COMB CC&G TB FOOT , PAVEMENT REMOVAL 451 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 451 SQ YD , HMA SC "C" N50, 2" 451 SQ YD , HMA CL IV PATCH 23 SY BITUMINOUS MATERIALS (PRIME COAT) 68 GAL MANHOLE ADJUSTMENT 1 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 0 EACH FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 140 FOOT INLET & PIPE PROTECTION 0 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 17, , , ESTIMATED PROJECT TOTAL 20,

31 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Badger to Meadow - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 0 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 0 SQ FT PC CONC SIDEWALK 5 0 SQ FT DETECTABLE WARNINGS 0 SQ FT COMB CC&G TB FOOT PAVEMENT REMOVAL 525 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 525 SQ YD , HMA SC "C" N50, 2" 525 SQ YD , HMA CL IV PATCH 26 SY BITUMINOUS MATERIALS (PRIME COAT) 79 GAL MANHOLE ADJUSTMENT 4 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 2 EACH , FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 163 FOOT INLET & PIPE PROTECTION 2 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 17, , , ESTIMATED PROJECT TOTAL 21,

32 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Meadow to Jenkran - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 0 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 0 SQ FT PC CONC SIDEWALK 5 0 SQ FT DETECTABLE WARNINGS 0 SQ FT COMB CC&G TB FOOT PAVEMENT REMOVAL 1008 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1008 SQ YD , HMA SC "C" N50, 2" 1008 SQ YD , HMA CL IV PATCH 50 SY , BITUMINOUS MATERIALS (PRIME COAT) 151 GAL MANHOLE ADJUSTMENT 3 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 0 EACH FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 313 FOOT , INLET & PIPE PROTECTION 0 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 26, , , ESTIMATED PROJECT TOTAL 31,

33 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Jenkran to Glenwood - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 100 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 150 SQ FT PC CONC SIDEWALK SQ FT , DETECTABLE WARNINGS 20 SQ FT COMB CC&G TB FOOT , PAVEMENT REMOVAL 1353 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1353 SQ YD , HMA SC "C" N50, 2" 1353 SQ YD , HMA CL IV PATCH 68 SY , BITUMINOUS MATERIALS (PRIME COAT) 203 GAL MANHOLE ADJUSTMENT 1 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 0 EACH FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 420 FOOT , INLET & PIPE PROTECTION 0 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 37, , , ESTIMATED PROJECT TOTAL 45,

34 Engineer's Opinion of Probable Cost 7/14/2017 High Street from Glenwood to Jackson - Mill & Overlay No. Item Quantity Unit Unit Price Total Price 1 COMB CURB GUTTER REMOVAL 0 FOOT BUTT JOINTS 100 SQ YD SIDEWALK REMOVAL 0 SQ FT PC CONC SIDEWALK 5 0 SQ FT DETECTABLE WARNINGS 0 SQ FT COMB CC&G TB FOOT PAVEMENT REMOVAL 1005 SQ YD , HMA LVL BINDER (MCH METHOD) 1" 1005 SQ YD , HMA SC "C" N50, 2" 1005 SQ YD , HMA CL IV PATCH 50 SY , BITUMINOUS MATERIALS (PRIME COAT) 151 GAL MANHOLE ADJUSTMENT 3 EACH 1, , VALVE BOX ADJUSTMENT 3 EACH INLETS ADJUSTMENT 2 EACH , FIRE HYDRANT, CONNECT TO 10" 0 EACH 7, PAINT PVT MK LINE 220 FOOT INLET & PIPE PROTECTION 2 FOOT ESTIMATED CONTRACT AMOUNT Construction Contingency (10 %) Engineering Design, Construction Services, Project Administration 26, , , ESTIMATED PROJECT TOTAL 32,

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