TOWN OF CAROLINA SHORES BOARD OF COMMISSIONERS REGULAR MEETING MINUTES March 8, 2012

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1 TOWN OF CAROLINA SHORES BOARD OF COMMISSIONERS REGULAR MEETING MINUTES March 8, 2012 Mayor Walter B. Goodenough called the March 8, 2012 meeting to order at 3:00 p.m. The Pledge of Allegiance was recited and there was a moment of silence. Commissioners present: Joseph Przywara, Joyce Dunn, John Russo Bill Brennan and Greg Davis. Also present: Mike Hargett, Town Administrator; Nicole Marks, Town Clerk; Julie Munday, Finance Director and Chuck Riggins, Building Inspector. Absent: None Approval of Agenda: COMMISSIONER RUSSO MADE A MOTION TO AMMEND THE CURRENT AGENDA BY ADDING TO THE AGENDA ITEM 5A, THE MAKING SUPPLEMENTAL APPROPRIATION TO THE BUDGET (PAVING CAPITAL PROJECT) ORDINANCE. COMMISSIONER PRZYWARA SECONDED THE MOTION. MAYOR GOODENOUGH ASKED IF THERE WERE ANY DISCUSSION. MAYOR GOODENOUGH CALLED FOR A VOTE AND MOTION CARRIED BY UNANIMOUS VOTE. Public Comment on Agenda Items: Mr. Gere Dale, 46 Calabash Dr. Mr. Dale said at the Board s Workshop he commented on a couple of items to be placed on the consent agenda, one being the Board s operating procedures and wanted to know if those corrections had been made as it is on the consent agenda. Mr. Dale said regarding the last item on the consent agenda, he didn t recall the Board of Commissioners discussing changing the time of their regular meeting on April 5, 2012 and asked the Board to let them know the time and why it has changed. Ms. Anne Sullivan, 1082 Captains Ct. Ms. Sullivan said in regards to the Board of Commissioners changing the time of their regular scheduled meeting on April 5th, she wanted to know if anyone gave consideration to the fact that it s Holy Thursday and wanted to bring it to the Board s attention. COMMISSIONER BRENNAN MADE A MOTION TO ACCEPT THE FOLLOWING CONSENT AGENDA ITEMS: February 6, 2012 BOC Pre-Agenda Meeting Minutes February 9, 2012 BOC Regular Meeting Minutes Resolution Adopting Operating Procedures for the Board of Commissioners Resolution Calabash EMS Liaison

2 Resolution Rescinding Policy Regarding the Board Serving on a POA/HOA Resolution Recommending Appointment of Extraterritorial Jurisdiction Representatives Resolution Approving Waiver of Building Permit Fees for Habitat House Resolution Modifying Time of the April 5, 2012 Board of Commissioners Meeting COMMISSIONER DAVIS SECONDED THE MOTION. MAYOR GOODENOUGH ASKED IF THERE WERE ANY DISCUSSION. Commissioner Dunn asked if all the editorial changes that Mr. Dale mentioned were changed. Mr. Hargett said the items that Mr. Dale mentioned were accurate but not part of what the Board is voting/adopting at present time. MAYOR GOODENOUGH CALLED FOR A VOTE AND MOTION CARRIED BY UNANIMOUS VOTE. Town Administrator Report: Mr. Hargett discussed the Ordinance that was added to the Agenda by Making Supplemental Appropriation to the Budget (Paving Capital Project). Mr. Hargett said there may be additional funds needed for project costs including testing and engineering fees or unforeseen conditions, such as additional repairs to the base materials. Mr. Hargett said that the contingency is usually 15% which would be $ 35, Mr. Hargett recommended that the Board of Commissioners approve the ordinance. There was discussion on the timeframe and that a contingency is usually standard practice and should have been included. It was the consensus of the Board that in the future, the contingency will be included. COMMISSIONER DUNN MADE A MOTION TO AUTHORIZE THE ORDINANCE MAKING SUPPLEMENTAL APPROPRIATION TO THE BUDGET (PAVING CAPITAL PROJECT) AND WAIVE THE REQUIREMENT FOR THE SECOND READING. COMMISSIONER RUSSO SECONDED THE MOTION. MAYOR GOODENOUGH ASKED IF THERE WERE ANY FURTHER DISCUSSION. MAYOR GOODENOUGH CALLED FOR A VOTE AND MOTION CARRIED WITH A FOUR TO ONE VOTE. COMMISSIONERS DUNN, PRZYWARA, DAVIS AND RUSSO VOTED YES AND COMMISSIONER BRENNAN VOTE NO. Communication Committee Report: Member Dave Pflaster gave the report. Mr. Pflaster said they discussed a Communication Plan that they would like to recommend to the Board for review and adopt if Board agrees. Mr. Pflaster said in regards to the sign by the recycle center, it should be moved up front by the road where people can actually see it. Mr. Pflaster said the committee is getting information together for a new sign. Mr. Pflaster said the member from Lighthouse Cove has not responded to letters or phone calls concerning her membership and the committee recommended to the Board of Commissioners that she be removed so they can find a replacement. Mr. Pflaster said the committee is trying to form a working relationship with the Town of Calabash and the committee offered help with the Memorial Day Celebration. 2

3 HOA/POA Committee Report: Mr. Gulliver gave the report for the HOA/POA Committee. Mr. Gulliver said that the Carolina Shores residents are very concerned with the removal of the trees from the golf course. There is concern of diseased trees and is this a two-tiered standard because healthy trees are casting shade on the green at the golf course, this is not usually the criteria. At the Farm, some residents have concerns about the dust and noise from the construction but this is to be expected. The Village at Calabash expressed concern that streets particularly in the back are very dark and adequate lighting is needed. The committee would like to recommend that the Town Engineer take a look at the lighting and to check into what the standards are. Mr. Gulliver asked Mayor Goodenough if there was information regarding the siren. Mr. Gulliver said that the committee would like to make a recommendation that the meeting time of the HOA/POA Advisory Committee be changed from 10:00 a.m. to 2:00 p.m. COMMISSIONER DUNN MADE A MOTION TO CHANGE THE HOA/POA ADVISORY COMMITTEE MEETING TIME FROM 10:00 AM TO 2:00 PM. COMMISSIONER DAVIS SECONDED THE MOTION. MAYOR GOODENOUGH ASKED IF THERE WERE ANY DISCUSSION. MAYOR GOODENOUGH CALLED FOR A VOTE AND MOTION CARRIED BY UNANIMOUS VOTE. Tree Committee Report: Mr. George Mulcahy gave the February 2012 Tree Committee report. There were 11 permits, 47 approved, 6 denied, 0 appeals, 8 replacements and 5 inspection days. There is an agreement with a lady in Ocean Forest to remove 20 trees and she is going to submit a plan to replace some of the trees. The permit for the golf course has not been completed yet. Mr. Mulcahy announced the Arbor Day celebration will be held on Friday, March 16, 2012 at 9:00 a.m. Commissioner and Mayor Comments: Commissioner Brennan Commissioner Brennan said that he had mentioned the possibility of reducing the speed limits uniformly from 30 mph down to 25 mph. Some areas could certainly use it. He would like to keep this item on the table because it s a safety issue. Commissioner Russo Commissioner Russo wanted to announce the Arbor Day Celebration and asked for volunteers from the garden clubs to help with this celebration. He would like to have a nice turn out. Commissioner Dunn None Commissioner Davis On behalf of the Board, Commissioner Davis wanted to express condolences to Mayor Goodenough for the loss of his brother -in -law. Commissioner Przywara None Mayor Goodenough- None 3

4 Public Comment: Dolores Galiano, 1073 Swan Ct. Mrs. Galiano said she is on the HOA/POA Advisory Committee and wanted to submit sympathies to Mayor Goodenough for his loss. Mrs. Galiano discussed an accident that occurred by the clubhouse in the Village. Mrs. Galiano said they would like to have an ingress and egress by the clubhouse and this would affect about 50 homes. Mrs. Galiano said she had brought up the lighting in the Village. Mrs. Galiano said that she discussed both these items with Mike Hargett, Town Administrator. Mr. Hargett agreed to personally do a walk through the Village after dark. Mr. Hargett suggested she bring this to the Board of Commissioners as this would be their decision. In regards to the siren, the Town needs something to make residents aware of an emergency. Anne Sullivan, 1082 Captains Ct. Ms. Sullivan said if one doesn t attend the Board s Workshop, then one doesn t know what the resolutions are. Ms. Sullivan questioned why the Resolutions can t be read at the Board s regular meeting then one who does not attend the workshop would know what is being voted on. Gere Dale, 46 Calabash Dr. Mr. Dale said that if anyone is interested in the material that is discussed at the Board of Commissioners Workshop, one can request that information from Town Hall. Mr. Dale had three recommendations that he strongly suggests the Board include in the budget: First, is a stipend for the Tree Committee as a recognition and appreciation for the time that these individuals put in and Mr. Dale suggested $ annually. Second, the mud hole at the entrance of the Recycle Center is not very inviting, it could be converted into a nice pond with some plantings and a fountain and should be enhanced. Third, the Board should consider an outside concert series in possibly July and September and it would be a good way to bring all the communities together. Mr. Dale said the last item he wanted to discuss was the removal of between 900-1,000 trees at the golf course. Mr. Dale said in the Sun News, there was a lengthy article and in that article it said that the golf course has received pre-approval from the Town of Carolina Shores. Mr. Dale said he hopes what the article was referring to was the concept that the Town was willing to consider and nothing more than that at this time. Dolores Galiano, 1073 Swan Ct. Mrs. Galiano asked if there was still a pre-warning phone call system is in existence where phone numbers are used. Dave McMahon, 247 Furrow Lane - Mr. McMahon said there was discussion about being blocked in at their residence in the Farm at Brunswick and that happened to them today. The street had been torn up and the residents couldn t get in or out. Mr. McMahon said that he has been in contact with the Missouri Air Force Reserve band and they inquired how many Veterans we had in the Town and might be interested in playing for the Town depending on their schedule. Peter Gulliver, 13 Oakbark Ct. - Mr. Gulliver asked if there is a potential start date for the paving on Oakbark, Pinebark and Carolina Shores Parkway and if there was a three week completion date. Commissioner Dunn asked that when the information on the paving project is available, that Mike Hargett, Town Administrator forward the information to her on the paving project so she may distribute that information to the residents. 4

5 COMMISSIONER BRENNAN MADE A MOTION TO ADJOURN THE MARCH 8, 2012 BOARD OF COMMISSIONERS MEETING. COMMISSIONER RUSSO SECONDED THE MOTION. MAYOR GOODENOUGH ASKED IF THERE WERE ANY DISCUSSION. MAYOR GOODENOUGH CALLED FOR A VOTE AND THE MOTION CARRIED BY UNANIMOUS VOTE. Walter B. Goodenough, Mayor Submitted by: Nicole Marks Town Clerk 5