2. Mayor Paul R. Spang asked the Clerk for a verbal roll call for City Council Members:

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1 City of Grand View, Idaho Minutes for: Grand View City Council and Grand View Water & Sewer Association, Inc. Regular Meeting held at Grand View City Hall on Wednesday, February 9, 2011 at 7:00 pm Mayor and City Council: Mayor: City Council President: City Council Members: Water and Sewer Board: President: Directors: City Clerk: Also present: Public Works Supervisor: Public Works Assistant: Paul R. Spang Opal Ward Helana (Lani) Race Robert Servis Daniel Whitted 1. Mayor Paul R. Spang opened the meeting at 7:00 pm. 2. Mayor Paul R. Spang asked the Clerk for a verbal roll call for City Council Members: Verbal Roll Call for City Council Attendance: President: Present Council Member: 7:05 pm Council Member: Present Council Member: Present Verbal Roll Call for Water & Sewer Board Attendance: President: Opal Ward Present Director: 7:05 pm Director: Present Director: Present Director: Present 3. Old Business: 1

2 a. Mayor Reports: Mayor Paul Spang reported on his stroke of which affected his right side. He stated that he had surgery on January 3, 2011 on his left artery, and has been having therapy for two weeks, of which, has been helping bring back his right side. He stated that the stroke has affected his speech and he has to search for words. Mayor Spang stated that he will continue to be Mayor. However the other committee s that he is on the boards he will be resigning due to the traveling. Mayor asked if anyone would be interested in attending and/or replacing him on the Western Alliance Board and the SAGE Board. Please just contact him and he will talk with Western Alliance and SAGE representatives. b. Mayor and City Council review of any incomplete past motions, questions or issues: None at this time Voting is tabled until the new Water and Sewer Directors are sworn in. Mayor Paul R. Spang turned the meeting over to Opal Ward Water and Sewer Association President. 4. WATER and SEWER BOARD BUSINESS - current: Water and Sewer Board President Opal Ward called meeting to order. a. Water and Sewer Board Read and Approve Proposed Regular meeting Minutes for City Council and Water & Sewer Minutes Meeting for Opal Ward asked for a motion to accept City Council and Water & Sewer Minutes. made the motion to accept the City Council and W/S Minutes as presented. seconded this motion. b. Holladay Engineering Contractor s Application for Payment: See document attached for Contractor s Application for Payment # 21. Discussion was held. See attached payment voucher. made the motion to accept and pay Contractor s Application for Payment # 21 for $ 5, seconded this motion. 2

3 c. Approval of Accounts Payable for Water and Sewer Account January 2011: made the motion to accept Water and Sewer Accounts Payable as presented. seconded this motion. d. Approval of Treasurer s Report for Water and Sewer Account for January 2011: made the motion to accept Water and Sewer Treasurer s Report as presented. seconded this motion. e. Acceptance of CNI Change Order # 1: made the motion to accept CNI Change Order # 1 as presented. seconded this motion. 3

4 f. Bid Announcement for Pipe and Trailer: Opal Ward opened all bids and announced each one by name and amount bid. 1 st : Robin Holmquest Bid: $ nd : Debbie Martin Bid: $ rd : Jon Pennington Bid: $ th : Bar Walking Ranch Bid: $ made the motion accept the bid from Robin Holmquest for $ seconded this motion. 5. Water and Sewer Board Business New: Public Comments. a. Water and Sewer Secretary stated that the new owner s of the Grand View Hillside Inn called concerning his billing: Discussion held. No action until Mr. Inderson come and makes a request or presents a type request. Water and Sewer: Public Works Superintendent Robert Servis: Bob reported that the Water Improvements Project (Arsenic Removal Plant) has started construction. They have found many water and sewer lines not where they were originally thought to be. They are currently at the gate to the well houses, and have been putting in a manhole a day. They are not sure where the 8 main water line is, but will be very careful in their digging to find it. We found a valve that will not close completely. Bob stated that him and Dan went to a seminar last Tuesday February 1, 2011, and they learned about a valve that can be place with a hot line. Andy of Holladay is asking DEQ for permission to put this in. Dean Goff with Ferguson is faxing us a price list. Opal Ward would like to set a ground breaking. Discussion was held. Monday February 14, 2011 at 1:00 pm is set for the ground breaking. 4

5 Water and Sewer Secretary Report: a. Emergency Plan: Water and Sewer Secretary Lani presented a draft for the Water and Sewer Emergency Plan. Idaho Pipeline Inspection and DEQ contact on this plan. Lani will add these names and their phone numbers, print, laminate and place one at City Hall, Quonset Hut, all Boards in the City, each member of both boards, and one each for Bob and Dan. There will be extra s printed for replacements. b. No Supervisor Job Description: Lani presented a job description for Public Works Maintenance and Clerk/Secretary positions, however there is no job description for the Public Works Supervisor. Board requested Lani to go on the internet and get a example of a job description for Public Works Supervisor and to everyone for review and place this item on the March 9, 2011 Agenda. Lani stated she would do that request. c. Phone Information: Lani presented to the Board the requested information about phone service. Speedyquick has phone service now at $ verses with CenturyLink Quonset Hut phone at $ and City Hall phone at $ ( see enclosed information ) Lani will call for more information. 6. Executive Session: Executive Session was not asked for. Recess Taken for Discussion with a time limit: No Recess was asked for or taken. Opal Ward turned the meeting over to Mayor Spang. 7. CITY OF GRAND VIEW BUSINESS - Current: 1. Mayor Spang asked for a motion to accept Proposed City Council and Water & Sewer Minutes for : made the motion to accept the City Council and W/S Minutes as presented. seconded this motion. 5

6 2. Holladay Engineering Contractor s Application for Payment # 21: made the motion to accept Holladay s Contractor s Application for Payment # 21. seconded this motion. 3. Approval of Accounts Payable for the City Accounts January 2011: made the motion to accept the Accounts Payable for all accounts for All Accounts for January seconded this motion. 4. Approval of Treasurer s Report for All Accounts: made the motion to accept the Treasurer s Report for all accounts for January seconded this motion. 6

7 8. CITY OF GRAND VIEW BUSINESS - NEW: a. Public Comments: discussed the grant information that the Mayor ed to her for consideration. 1: $ 90, would have to form a coalition with EPA and be equal partners at the table with them. 2: $ 290, Environmental plan of action. This one maybe could help with the possible closing of the Dumpster Site at the Beet Dump due to EPA stating that hazard waste has been dumped into these dumpsters. The EPA wants this site closed. Owyhee County may possible man this site three days a week only. No decision has been made at this time. City Council asked the Clerk to write a letter from the City asking not to close the Beet Dump Dumpsters and if they do take off $ from the taxed for this dump. City / Street Road: Superintendent Robert Servis: a. Bob stated that our low band two-way radio system will soon be out of date, and we will need to purchase a new high band system. He will be meeting with Intermountain to discuss a new system of high band frequency. City Clerk s Report: 1. Present any handouts with possible discussion and or decisions: Clerk presented a complaint concerning the unhealthy garbage mess at Jose and Sara Ramirez s home at 530 Johnson Lane. (see enclosed complaint) made the motion to start by asking the Owyhee County Police Department to notify them to clean up this mess that is being dispersed all over the neighbors and street with in 48 hours or the Health Department will be notified and the City will then take action according to the nuisance ordinance. seconded this motion. 7

8 2. Amend Nuisance Ordinance 99-6B: made the motion to amend Nuisance Ordinance 99-6B for immediate dangerous health issues on pages 1 &2 and combine a. and c. with an abatement order for 48 hours. seconded this motion. Clerk will add these minutes to the original nuisance ordinance 99-6B. 3. Clerk handed out information concerning Idaho Intergovernmental Insurance. Discussion was held. Council would like Clerk to ask for: a. Detailed cost analyst. b. Cost benefits analyst. c. Membership list. 9. Adjourn Meeting: and motioned to adjourn this meeting. Adjourned at 8:30 pm This meeting was taped on # # 1 CC/WS tape and new recording device. Paul R. Spang Mayor of Grand View Opal Ward President of Grand View Water & Sewer Association, Inc. Helana (Lani) Race Grand View City Clerk and Secretary / Treasurer of Water & Sewer Association Minutes approved on: This institution is an equal opportunity provider. 8