WASHINGTON CITY COUNCIL MINUTES Regular Meeting Monday, August 3, 2009

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1 WASHINGTON CITY COUNCIL MINUTES Regular Meeting Monday, August 3, Call to order by Mayor. Mayor Harold H. Jones, Jr. called the meeting to order at 7:00 p.m. 2. Roll Call. 3. Citizen Comments. Present: Harold Jones, Jr. Justin Cordry Absent: Gene Martin Staff Present: Kurt Hassler, City Administrator Denise Powell, City Clerk Libby Baskerville-Hiltgen, City Attorney Others: James Smart, Washington Don Alldredge, RFD 9 Don Alldredge, secretary/treasurer of RFD 9, asked the Council for a donation for the 2009 fireworks display. Motion to donate $500 towards the 2009 fireworks display to be paid out of the General Fund by Gibbs and seconded by Cordry. 4. Minutes. Motion to approve the minutes of the regular meeting of July 6, 2009, the special meeting of July 8, 2009, and the special meeting of July 22, 2009, as presented by Cordry and seconded by Kern. 5. Appropriations Ordinance Motion to approve Appropriations Ordinance by Gibbs and seconded by Cordry. Page 1 of 5

2 6. Swimming Pool Contract. City Administrator Kurt Hassler stated he had not received the swimming pool contract by council meeting time. 7. Washington County 150 th Anniversary Celebration Request. Jim Smart on behalf the 150 th Anniversary celebration requested a donation of $3,500 for the Washington County 150 th Anniversary Celebration planned for June 11, 12 and 13, No action was taken. 8. KMGA Appointments. Motion to appoint Mary Leck to serve on the KMGA Board of Directors for a two year term beginning on September 1, 2009 and Gene Martin as an Alternate Member with a term beginning on September 1, 2009 and ending on August 31, 2011 and allow him to vote on behalf of the City by Cordry and seconded by Gibbs. 9. Railroad Avenue Vacate. Motion to set public hearing for 7 p.m. Monday, Sept. 8, 2009, to vacate right-ofway, as requested by KSDS, Inc., along Railroad Avenue by Kern and seconded by Cordry Budget. Motion to set a public hearing for 7 p.m. Aug. 10, 2009 at City Hall for the 2010 budget by Cordry and seconded by Gibbs. 11. Reports. A. Kurt Hassler: 1.) Street sealing is scheduled for Aug. 11 & 12 in Hanover and Aug. 13 & 14 in Washington. 2) Hassler and Electric Distribution Superintendent Barry Finlayson recently met with Mike Schmaderer, Mid-States Energy Works, Inc., on electric distribution upgrades. Finlayson priced materials for circuits two and five. At Council time one quote was received from Kriz-Davis for just under $11,000. Hassler stated they were Page 2 of 5

3 waiting on a couple other quotes but some of the material would take six weeks to get. Hassler would like to order materials once all the quotes were in and reviewed. The Council said move forward with the project and order the materials. Hassler reminded the Council the material was for line work and didn t include what would need to be done at the power plant. 3) Hassler reported the city has received a new amendment to the SRF loan for the work done at the main lift station east of town. The new amendment will reduce the loan payments by approximately $16,000, due to less money being borrowed than was originally requested. Motion to authorize the Mayor to sign new loan agreement Amendment No. 4 with KDHE on the sewer lift station by Gibbs and seconded by Cordry. 4) Raymie Jonte fulfilled EMS hours and has resigned his position. 5) The community building committee has a recommendation and the Council should have it next month. 6) Motion to approve a request from Joanne Dague to rent tables and take outside the city limits by Gibbs and seconded Uhlrich. 7) Discussed a request from Bill Pannbacker to use sewer jet to clean out lagoon. No action taken. 8) Hassler reported Larry Vencill who owns property at 115 West 1 st has expressed interest in donating the property to the City. The Council discussed cost associated with cleaning up the property. B. : 1.) The lower playground needs tilled and trees trimmed around the walking path at the park according to Uhlrich. 2.) Uhlrich suggested the city look into direct deposit of city paychecks. 3.) Discussed radios for summer help. Page 3 of 5

4 C. Justin Cordry: 1.) Discussed water and wastewater testing for city employees. 2.) Asked if Keesecker had been contacted about the low water level at the lagoon? Hassler will write a letter and also look into changing the contract to outline when City employees burn the City shall contact Keesecker and when Keesecker irrigates Keesecker shall notify City. 3.) Inquired about rubber mulch for the Munchkinland.Playground. He asked if this would be included in the 2010 budget, if other bids for mulch had been received and when the grant opened up again. City staff will have information for the September Council meeting. D. Denise Powell: 1.) AT&T franchise agreements initial term expires Aug. 31, City Administrator Kurt Hassler to review. E. Libby Hiltgen: 12. Executive session. 1.) City Attorney Libby Hiltgen discussed property located at 309 East First and 112 West College and asked how the Council wished to proceed. The Council discussed they might accept title to the properties if clear title was possible in lieu of prosecution. 2.) Hiltgen discussed city court and the filing of cases in District Court vs. Municipal Court. Motion to enter into executive session at 8:35 p.m. for attorney client privilege for a period of five minutes with the Mayor, City Council Members, and City Administrator by Gibbs and seconded by Cordry. Motion to enter regular session at 8:45 p.m. by Gibbs and seconded by Cordry. Motion to enter into executive session at 8:46 p.m. for non elected personnel for a period of five minutes with the Mayor, City Council Members, and City Administrator by Uhlrich and seconded by Kern. Page 4 of 5

5 Motion to enter regular session at 9:01 p.m. by Gibbs and seconded by Kern. Motion to appoint Barry Finlayson as interim street superintendent and raise his wage by $1.00 per hour effective August 4, 2009, by Cordry and seconded by Kern. 13. Adjournment. Motion to adjourn to August 10, 2009, at 7:00 p.m. by Cordry and seconded by Kern. Meeting adjourned at 9:12 p.m. Denise M. Powell, City Clerk Page 5 of 5