BE IT REMEMBERED Present: Absent:

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1 REGULAR MEETING OF THE BOARD OF MAYOR AND SELECTMEN OF THE CITY OF WEST POINT, MISSISSIPPI JULY 10, :30 P.M. =============================================================== BE IT REMEMBERED that a Regular Meeting of the Board of Mayor and Selectmen of West Point, Mississippi, was convened at the upstairs City auditorium in City Hall at 5:30 p.m. on July 10, 2012, being the second Tuesday of said month when and where the agenda was carried out. Present: Board of Selectmen: Rod Bobo, Ward 1; Charles Collins, Ward 3; Keith McBrayer, Ward 4; Mayor H. Scott Ross; CAO, Randy Jones; Attorney Orlando Richmond; and Lela Q. Jack, City Clerk. Absent: Board of Selectmen: Homer Cannon, Ward 2, and Jasper Pittman, Ward 5. Mayor H. Scott Ross called the meeting to order and called Attorney Orlando Richmond, to offer invocation and CAO, Randy Jones to lead the Pledge of Allegiance. Mayor Ross started old business with item one Electric Water & Sewer monthly report. Mayor Ross explained that this agenda item did not require a motion because it was a report that was submitted prior to the agenda. Mr. Jones gave an update on the financing the Siemens Project. Mr. Jones stated that the project cost was o $5,873, BancorpSouth, submitted a financing proposed rate of 3.07% and First Security Finance, Inc. Little Rock, Arkansas submitted a financing proposed rate of 4.04%. Selectman Keith McBrayer made the motion to accept BancorpSouth 3.07% proposed rate to finance the Siemens Project. The motion was second from Selectman Rod Bobo.

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3 Hearing no further discussion, Mayor Ross called for a vote and the results were as follows.

4 Selectman Rod Bobo voted: Aye Selectman Charles Collins voted: Nay Selectman Keith McBrayer voted: Aye Motion carried. There were two citizens to come before the Board for public appearance. Mayor Ross called for Mr. Johnny Gilliland to come to the podium. Mr. Gilliland explained to the Board that his vacant family s home on Eshman Avenue had water damages in the yard and sewage backed up into the house. Mr. Gilliland stated that Electric Superintendent Dwight Prisock came out and accessed the problems and reported the findings to the City s Insurance Provider. Mayor Ross was aware of the problems and stated to Mr. Gilliland, that the City s Insurance Provider was going to review the claim again. Mrs. Elizabeth did not appear for the public appearance. Mayor Ross asked the Board were there any other item consider separately on the consent agenda that needed to be removed for discussion and if not he asked for a motion for the consent agenda to be approved. Item 4, Approval of June 12, 2012 Regular Meeting. Item 5, Approval of June 26, 2012 Special Meeting. Item 6, Approval of June 2012, Claims Docket General City: $1,086, West Point Electric: $ 79, West Point Water & Sewer $ 179, Item 7, Emergency Declaration Item 8, Sponsorship Request/ West Point Junior Auxiliary. Selectman Rod Bobo made the motion to approve the consent agenda The motion received a second from Selectman Charles Collins. Hearing no further discussion, Mayor Ross called for a vote and the results were as follows. Selectman Rod Bobo voted: Aye Selectman Charles Collins voted: Aye Selectman Keith McBrayer voted: Aye

5 Motion carried. Mayor Ross called for the Department Heads Reports. Those presenting written reports were Randy Jones, CAO; Dwight Prisock, Electric Superintendent and Interim Building Inspector, Wastewater Treatment Plant, Water and Sewer and Electric, Building; Chief Johnnie Littlefield, Fire Department; Chief Tim Brinklely, Police Department; Joey Wright, Public Works; James Crowley, Park and Recreation; and Teresa Moore, Office of Constituent. Mayor Ross called for questions or comments from the Department Heads and questions or comments from the Board of selectmen. Selectman Charles Collins asked Mr. Crowley about the concrete cracks on the walk way and lighting in the Zuber Park. Mr. Crowley expressed that as soon as he could establish directions in his new budget he would address those concerns. Selectman Collins asked who performed the work on the Skate Park s Project? Mayor Ross stated that Grind Line was the Contractor and the Public Works Department, Water & Light and Park & Recreation performed in-kind services to support the project. Mayor Ross stated that the Skate Park would give the skaters a conduces place to skate. Park Director, James Crowley said that the Skate Park would be finished in a couple of days. Selectman Rod Bobo wanted clarity on the amount of donation for the West Point Junior Auxiliary. The amount was $250. Mayor Ross stated that Clay County wanted to enter into a Mutual financial obligation with the City of West Point for both entities to support Economic Development Service Agreement with the Columbus Lowndes County Development Link. To confirm the obligation, both Clay County and the City of West Point will have to enter into an Interlocal Agreement. Selectman Keith McBrayer made the motion to accept the Interlocal Agreement between Clay County and the City of West Point. The motion received a second from Selectman Charles Collins. Hearing no further discussion, Mayor Ross asked for a vote and the results were as follows.

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11 Selectman Rod Bobo voted: Aye

12 Selectman Charles Collins voted: Aye Selectman Keith McBrayer voted: Aye Motion carried. Mayor Ross asked Selectman Collins to express item 11, Customers Response. Selectman Collins emphasized that he wanted citizens concerns to be recognized in a timely manner. Mayor Ross stated that he was not aware of any other business to come before the Board. Selectman Rod Bobo made the motion to adjourn. The motion was second by Selectman Charles Collins. Hearing no further discussion, the Mayor called for a vote and the results were as follows. Selectman Rod Bobo voted: Aye Selectman Charles Collins voted: Aye Selectman Keith McBrayer voted: Aye Motion carried. (SEAL) H. Scott Ross, Mayor Lela Q. Jack, City Clerk