The following are subject to modification and are not official minutes until approved by the Governing Body.

Transcription

1 The following are subject to modification and are not official minutes until approved by the Governing Body. CITY OF COLWICH, KANSAS CITY ADMINISTRATIVE CENTER 310 S. 2 ND STREET REGULAR COUNCIL MEETING 7:00 P.M. JANUARY 10, CALL TO ORDER Mayor Terrence D. Spexarth on Monday, January 10, 2005 at 7:05 p.m. called the regular monthly meeting of the Colwich City Council to order. ATTENDANCE Mayor Terrence D. Spexarth Councilmembers Present Shawna Glasscock Paul Kear Doyle Dodd John Weber Julie McLain Staff Present Bruce Barnes, City Engineer; James Martin, Maintenance Superintendent; Randy Slaughter Fire Chief; Mark Hinkle, Police Chief; Nancy Maus, Library Director; Alison McKenney Brown, City Attorney; and Diana Brooks, City Clerk. PLEDGE OF ALLEGIANCE Mayor Spexarth led the audience, staff and Council in the Pledge of Allegiance. 1. VISITORS A. Review of the franchise agreement with SBC Mayor Spexarth stated that the SBC representative was ill and requested that this item be tabled to the February 14, 2005 meeting.

2 2. CITY ATTORNEY Ms. Alison Brown, City Attorney reported that the appraisers assigned to the condemnation would be holding a meeting either January 24 th or January 25 th at the Colwich City Building. Ms. Diana Brooks, City Clerk reminded Ms. Brown that there would be a Planning Commission meeting at 7:30 p.m. on January 25, Ms. Brown detailed the procedures that would be followed for the public hearing, and how she would find comparable land sales in the area. 3. CITY ENGINEER Mr. Bruce Barnes, City Engineer reported that not much work had been done due to the holidays. There was discussion regarding the obtaining of the necessary right-of-way from the property owner on the west side of 1 st Street. He stated that he had been successful in contacting the railroad who informed him that he would have to work through KDOT to move the crossing equipment. He stated that a set of plans would be submitted to the railroad in the next couple of weeks and would like to have a meeting with the project team to review the drainage plans by the end of January. Councilman Kear questioned if Mr. Barnes had worked on the reconfiguring of the entrance to the City Building. Mr. Barnes stated that no decisions were made on how to resolve various issues. Mayor Spexarth requested that Jim Voegeli be contacted for a bid to cut the entire area, make the building access ADA compliant, and the sidewalk crossing at Marian and Breese be reviewed with the inclusion of the truncated domes to make the crossing ADA compliant. The Council requested that Councilman Dodd and the City Clerk coordinate a meeting with Mr. Voegeli. Councilman Weber requested to see plans for the 1 st Street drainage project. There was discussion regarding the need to hold a special meeting to review the drainage project with the entire Council. Mr. Barnes stated that this was on the agenda, but wanted to work out some of the details before bringing the entire concept for review. The Council reiterated that the project should be designed to resolve the drainage problem so as not to have to address the issue in the future. Councilman Weber questioned if Mr. Barnes had reviewed the results of the lab testing of the proposed well. Mr. Barnes stated that he had and was concerned regarding the Nitrate level and suggested further testing. There was discussion regarding the cost of the water rights; the amount of water rights owned by the City of Wichita; the importance of purchasing available water rights if offered; the membership to the Groundwater Management District #2 who was holding elections, and various political issues taking place in the district. 2

3 4. CONSENT AGENDA A. Approval of the minutes of the regularly scheduled Council meeting of December 13, 2004 B. Approval of the accounts payable for December 31, 2004 and January, 2005 C. Approval of the financial statement for December, 2004 Mayor Spexarth questioned the Council s decision regarding whether to participate in the clean up of the old City dump through the KDHE grant program. Councilman Kear moved that the Council approve the sending of a letter to KDHE advising them that the City would participate in the clean up of the old City dump but that funds were not available and ask KDHE to include the project in their grant program. Councilman Dodd second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilman Kear moved that the Council approve the consent agenda items A-C as presented. Councilman Dodd second the motion. Discussion. Councilwoman Glasscock questioned the amount of the certificate of deposit purchased for the Police Department grant. Ms. Brooks stated that she had miscalculated and bought the certificate of deposit for $500 more than the grant. There were various items on the check report that were clarified, the revised financial statement showing the handling of the purchase of the certificate of deposit being corrected from the statement sent out in the packet; and the remaining balance in the employee benefit fund due to the accurate accounting of the employee benefits being taken from the water and sewer funds. There being no further discussion, upon a call vote the motion carried FIRE DEPARTMENT, GRANTS, RADIO AND PAGERS COUNCILMAN DODD Councilman Dodd requested an executive session for the discussion of non-elected personnel for a period of 20 minutes to include the Mayor, Council, and City Clerk. Councilman Dodd moved that the Council recess to executive session for the discussion of non-elected personnel for a period of 20 minutes to include the Mayor, Council and City Clerk beginning at 8:03 p.m. Councilman Weber second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilman Dodd moved that the Council move out of executive session at 8:18 p.m. Councilman Weber second the motion. There was no discussion. Upon a call vote the motion carried

4 Councilman Weber moved that the Council return to regular session at 8:18 p.m. Councilwoman McLain second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilman Dodd moved that the Council approve placing Randy Slaughter, Fire Chief on hourly pay rather than salaried pay and that his hourly rate be determined to meet the $30,000 annual salaried rate. Councilman Kear second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilman Dodd stated that an analysis of needs had been done for the Fire Department. Councilman Dodd requested funds to purchase a new squad for the Fire Department and felt a better price could be realized if the department built the squad. Councilman Dodd stated that the tender and the squad needed to be replaced but the squad being used more than the tender was the priority. Councilman Dodd requested to use the remaining Fire Department expenditure authority in the general fund, the remaining amount in the Fire Station equipment and vehicle fund; and if necessary borrow funds from the FRA account. There was discussion regarding the age of the squad; the taking of bids for the truck portion of the vehicle; the possible prices for beds with vendors detailed; the need to get a price for the lights, pumps, and accessory items; the request to buy one air pack instead of three; and reiterated funds available to purchase the squad. Councilman Dodd requested Council give the department a dollar amount to stay within; let them investigate the options; and bring the facts to the next meeting. Councilman Weber and Councilwoman McLain questioned the importance of the air packs as it was communicated at the last meeting that the purchase of the air packs was a priority and now the number of air packs being purchased was being reduced to purchase a new squad. Councilwoman Glasscock requested that the discussion be delayed until the annual transfers occurred later in the agenda. Chief Slaughter requested to purchase one Scott air pack from Orr Safety. Councilwoman Glasscock questioned if Chief Slaughter had reviewed last year s bids, as the current bids were much cheaper. He stated he had and did not know why they were cheaper. Councilman Dodd moved that the Council approve the purchasing of one air pack from Orr Safety. Councilman Kear second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Chief Slaughter requested to purchase one hand-suction for the Quint fire truck at a cost of approximately $

5 Councilman Dodd moved that the Council approve the purchase of the hand suction in an amount of approximately $ Councilman Weber second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Chief Slaughter requested to hire Jim Martin to re-certify the pumps on the trucks for $ per Quint. Councilman Dodd moved that the Council approve the re-certification of the pumps by Jim Martin. Councilman Kear second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Chief Slaughter requested that Paul Faber be approved to change the oil in the units. Councilman Kear moved that the Council approve having the oil changed in the units by Paul Faber. Councilman Dodd second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Mayor Spexarth reminded staff that mileage logs needed to be turned in with timesheets. There was extensive discussion regarding what should be logged, and what determined minimal personal use. Councilwoman Glasscock questioned whether the cars had been hauled off from the Fire Station and if the brush piles at the disc golf course had been burned. Chief Slaughter stated that Mr. Mies was trying to get the cars moved and that three of the six brush piles at the disc golf course had been burned. 6. STREETS, MAINTENANCE & DISC GOLF COUNCILMAN KEAR Mr. James Martin, Maintenance Superintendent, apologized for not having a printed report in the Council packet. He stated that due to the ice storm it was not a priority to get the report done with the amount of extensive clean up that had to be done. The Council thanked Mr. Martin for his work during the ice storm. Mr. Martin thanked everyone who assisted him. Mayor Spexarth reported that the brush pile had been closed and asked direction from the Council as to how to proceed with getting additional space. Mr. Martin stated he would ask the Coop for more space and then open the pile for an additional Saturday. Mayor Spexarth suggested burning the pile and opening the area. Councilman Kear expressed his desire that the brush be put at the disc golf course rather than the Coop and expressed concerns regarding the complaints that would be received due to smoke in homes when the piles were burned. There was discussion regarding the problems with access at the disc golf course, the possibility of cars getting stuck at the disc golf course, and the possibility of volunteers assisting residents with clean up. Councilwoman Glasscock expressed concern that the nursing home property may not get cleaned up appropriately. There was discussion as to who was in charge of the nursing home property. Ms. Brooks informed the Council of the City s partnership with the trustee bank in assuring the property was taken care of and 5

6 not vandalized. Mayor Spexarth thanked Tony Brand, Garrett Brand and Shawn Ketzner for their assistance with equipment in cleaning up the City. Councilman Kear requested that Mr. Martin purchase two sets of safety chainsaw chaps as well as ear protection. Councilman Dodd moved that the Council approve the purchase of two sets of safety chaps and equipment to protect the Maintenance Department when using chain saws. Councilman Kear second the motion. There was no discussion. Upon a call vote the motion carried 5-0. There was discussion regarding the need for a chipper for the City, the cost of renting a chipper, and the advantages of chipping versus burning limbs. Councilwoman Glasscock questioned if the cleaning people could clean the bathrooms at the Maintenance Building at least once a month, clarified her intention regarding the discussion of overtime at the last meeting, and apologized for any misunderstanding. Mayor Spexarth questioned if there was money in the budget to purchase a third generator for the Country Hill lift station, as it was the only lift station without a generator. He requested that during the transfers Council consider funding the purchase of a third generator. 7. WATER AND SEWER COUNCILMAN WEBER Councilman Weber requested that the chlorine analyzer at the well be fixed. There was discussion regarding the need for a heater at well number one to be connected to the generator because only well number two was supplied with generator power. 8. PARKS, GROUNDS KEEPING, INFORMATION SIGN COUNCILWOMAN MCLAIN A. Review of the request to approve the recommendation of Mayor Spexarth and reappoint Richard Suellentrop and Dennis Gruenbacher to the Planning Commission Councilwoman McLain stated that there was one member of the Planning Commission who had not been attending and questioned if someone else should be contacted to take their place. The consensus of the Council was to find a replacement for the out of town member. Councilman Kear moved that the Council reappoint Richard Suellentrop and Dennis Gruenbacher to the Planning Commission. Councilman Dodd second the motion. There was no discussion. Upon a call vote the motion carried

7 9. CITY CLERK MAYOR SPEXARTH Ms. Diana Brooks, City Clerk reviewed the utility activity for 2004 stating there were 43 deposits and 11 new connections made to the water system. She informed the Council of the REAP meeting and reported on the developments taking place in Park City being a casino and the Wild West Wonderland. Councilwoman McLain questioned if REAP felt the casino issue would be passed. Ms. Brooks stated that REAP did not express an opinion but the developer felt the Governor was placing stringent requirements on the project that was not required of other developers. Ms. Brooks reported that as part of the Metropolitan Planning Organization there should be concerns expressed regarding the congestion that would take place at the 254, 235, 135 interchange due to the addition of the Wild West Wonderland and Casino. She reported that the Northwest Bypass was now being called the 254 Bypass. She stated that Irene Hart with Sedgwick County would be sending information regarding the K-96 Corridor study for review. A. Review of the request to make the annual transfers Ms. Brooks stated that in order to publish the annual treasurers report by January 30 th it was necessary to make the annual transfers. She detailed that $75,000 of the General Fund capital improvement fund was budgeted for the 1 st Street drainage fund and requested that the funds be transferred to the Temporary Note fund. She stated that customarily the remaining Police budget had been transferred to the Police vehicle fund and that the amount to be transferred was $15, Ms. Brooks stated that if the customary transfers were made it would leave $86, to transfer and requested that the Council place $10,000 in the office equipment reserve fund for the purchase of a new copier, printer, and computer for the administrative office. Councilman Kear stated that $10,000 should be set aside for the lift station generator. Chief Mark Hinkle, Chief of Police requested that the two reserve funds (Police vehicle replacement & equipment and Police and fire equipment) be combined into one fund, that $10,000 be placed in the vehicle replacement fund, and 5, be placed in reserve for an in car camera system for both police vehicles. Councilman Kear clarified that nothing had been done regarding sidewalk, crosswalks, and ramps. Mr. Martin stated this was correct and Councilwoman Glasscock reminded the Council of the need to have the ramp at Marian and Breese constructed. The consensus of the Council was that when Voegeli Construction provided a bid for the administrative center that they provide a bid for the ramp at Marian and Breese. Mayor Spexarth requested that Mr. Voegeli be made aware that truncated domes needed to be placed at the crosswalk. 7

8 Councilman Kear questioned the needs for the Maintenance Department. Mr. Martin stated that a new truck was needed and detailed the type of truck and service that should be purchased. Councilman Kear questioned where funds would come from for the truck. Ms. Brooks stated that it would have to come from the remaining General Fund expenditure authority. There was discussion regarding the splitting of the remaining funds for the fire truck and maintenance vehicles; the funding for the park amenities; the possible need to put funds in the water reserve fund in the capital improvement reserve account for the purchase of water parts; and street sealing being built into the street fund instead of the capital improvement reserve fund. Councilman Kear suggested the following transfers: Fire station expansion and equipment fund - $39, comprised of: $31, from the General Fund; $4, from the General Fund Capital Improvement Fund; and $4, from the General Fund Fire Department budget Police Vehicle Equipment and replacement fund - $15, for camera and vehicle replacement Office Equipment Replacement fund - $10,000 Streets towards the 1 st Street Improvement - $75,000 Maintenance Equipment generators - $41, for a new truck and a generator Councilman Kear moved that the Council approve the transfer of the following amounts: Fire station expansion and equipment fund - $39, comprised of: $31, from the General Fund; $4, from the General Fund Capital Improvement Fund; and $4, from the General Fund Fire Department budget Police Vehicle Equipment and replacement fund - $15, for camera and vehicle replacement Office Equipment Replacement fund - $10,000 Streets towards the 1 st Street Improvement - $75,000 Maintenance Equipment generators - $41, for a new truck and a generator Councilman Dodd second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Mayor Spexarth stated that Frank Suellentrop was coordinating a meeting with the business owners and Council on January 31 st with the location to be determined at 7:00 p.m. to discuss economic development issues. 8

9 10. POLICE DEPARTMENT & LIBRARY COUNCILWOMAN GLASSCOCK Ms. Nancy Maus, Library Director, reviewed the monthly report. Chief Mark Hinkle, Chief of Police, requested to purchase two expandable ASP batons in an amount of $ Councilwoman Glasscock moved that the Council approve the purchase of two ASP batons from Baysinger Police Supply for $ Councilman Kear second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Chief Hinkle requested to purchase two radio shoulder microphones at a cost of approximately $ Councilwoman Glasscock moved that the Council approve the purchase of two shoulder microphones at a cost of approximately $ Councilman Dodd second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Chief Hinkle requested to purchase two cases of latex gloves at a cost of $ plus shipping and handling to be taken from the fire and law enforcement fund. Councilman Dodd moved that the Council approve the purchase of two cases of latex gloves at a cost of $ plus shipping and handling. Councilwoman Glasscock second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilwoman McLain questioned if the part-time officers had been hired. Chief Hinkle informed the Council that Rocky Glenn and Dick McMurray had been offered the two part-time positions at a salary of $10.00 per hour. Councilman Dodd moved that the Council approve the hiring of Rocky Glenn and Dick McMurray as part-time police officers at a salary of $10.00 per hour. Councilwoman Glasscock second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Councilman Dodd thank Chief Hinkle for all he had done during the disaster. There was no unfinished business. 11. UNFINISHED BUSINESS 7. NEW BUSINESS Mayor Spexarth thanked everyone who assisted with the clean up of the ice storm. 9

10 Councilman Dodd requested direction on purchasing the two vehicles. The consensus of the Council was to get bids and bring them to the next meeting. 8. ADJOURNMENT There being no further business Councilman Dodd moved for adjournment at 10:55 p.m. Councilman Weber second the motion. There was no discussion. Upon a call vote the motion carried 5-0. Respectfully submitted Diana K. Brooks, City Clerk 10