BOROUGH OF BOYERTOWN COUNCIL MEETING October 1, 2018

Transcription

1 BOROUGH OF BOYERTOWN COUNCIL MEETING October 1, 2018 The regular meeting of the Boyertown Borough Council was called to order at 7:00 p.m. by Council President Frank Deery. Council members present in addition to Mr. Deery were Charles Heller, Barry Christman, Lorraine Carnes, Terry Mest, and Gene Gabel. Vice President Keith Endy was absent. Also in attendance were Marianne Deery, Mayor; Christopher Hartman, solicitor; Patricia Loder, Borough Manager; Adrianne Blank, Main Street Manager; Allen Steffy, President, Building a Better Boyertown. All rose for the Pledge of Allegiance. Mr. Deery called for public comments on the agenda; no comments were forthcoming. Mr. Deery called for a motion to approve the minutes of the September 4, 2018 meeting of Borough Council. The motion was made by Mr. Christman, second by Mr. Heller, and approved. Finance, Charles Heller Mr. Heller made a motion, second by Mr. Gabel, to approve the lists of Revenues, Expenditures and Bills for September The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. The following is a summary of the Financial Report: General Fund Balance In Bank 8/31/18 $730, Receipts 233, Expenditures 129, Balance in Bank 9/30/18 $834, Tank Maintenance Fund Balance in Bank 8/31/18 $358, Receipts Balance in Bank 9/30/18 $359, Water Fund Balance in Bank 8/31/18 $643, Receipts 133, Expenditures 156, Balance in Bank 9/30/18 $620, Sewer Fund Balance in Bank 8/31/18 $576, Receipts 94, Expenditures 97, Balance in Bank 9/30/18 $573,572.45

2 Page/2 Recreation Fund Balance in Bank 8/31/18 $89, Receipts Expenditures Balance in Bank 9/30/18 $89, Colonial Corners Fund Balance in Bank 8/31/18 $ 21, Receipts Balance in Bank 9/30/18 $ 22, Trail Feasibility Study Balance In Bank 8/31/18 $ 35, Receipts Balance in Bank 9/30/18 $ 35, Capital Improvement General Balance in Bank 8/31/18 $ 804, Receipts 1, Expenditures 34, Balance in Bank 9/30/18 $ 772, Forest Management Balance in Bank 8/31/18 $ 71, Receipts Expenditures Balance in Bank 9/30/18 $ 71, Capital Improvement Water Fund Balance in Bank 8/31/18 $ 934, Receipts 1, Expenditures 5, Balance in Bank 9/30/18 $ 931, Capital Improvement Sewer Fund Balance in Bank 8/31/18 $ 454, Receipts Expenditures 95, Balance in Bank 9/30/18 $ 358, Liquid Fuels Fund Balance in Bank 8/31/18 $ 39, Receipts Balance in Bank 9/30/18 $ 39,999.17

3 Page/3 Land Development Escrow Balance in Bank 8/31/18 $ 6, Receipts.00 Balance in Bank 9/30/18 $ 6, Public Utilities - Water, Keith Endy The following Water Supply and Use Report was submitted for the month of September During the month of September a total of 20,665,000 gallons of water was processed through the water filter plant for an average of 689,000 gallons per day. The totals came from these sources: Trout Run 20,665,000 Ironstone -0- Boyertown Reservoir -0- Pumping from Trout Run 30 days Pumping from Ironstone 0 days Trout Run is at a level of feet with approximately 285,000,000 gallons of water. Popodickon Reservoir is at a level of 38 feet with approximately 34,600,000 gallons of water. Precipitation in September was 10.8 inches. Mr. Heller made a motion, second by Mr. Christman, to approve Resolution No authorizing pruning and thinning out of Borough forests at Popodickon Dam and selling the timber products. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Mr. Heller then made a motion, second by Mr. Mest, to approve Contract Year #25 Budget provided by Inframark, Inc. in the amount of $1,122,663 for contract year October 1, 2018 through September 30, The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Public Utilities Sewer, Keith Endy 2018: The following Wastewater Treatment Report was submitted for the month of September Average Effluent NPDES Maximum Allowed B.O.D mg/ mg/1 Ammonia Nitrogen.3 mg/1 4.8 mg/1 Phosphorus.52 mg/1 1.5 mg/1 Suspended Solids 1.0 mg/ mg/1 Fecal Coliform 6/100 mg/1 200/100 mg/l

4 Page/4 The average daily flow at the Wastewater Treatment Plant during the month of September was 780,000 gallons. Public Works, Barry Christman The following report on the activities of the Street Department personnel during the month of September 2018 was submitted: During the month of September street department personnel crack sealed streets, mowed grass, prepared the Community Park for the annual Duryea Day Event, prepared the Town Center Parking Lot for the Oktoberfest Event, and performed routine maintenance on borough buildings, equipment and vehicles. Mr. Christman made a motion, second by Mr. Gabel, to affirm the execution of Change Order #1 Bi-State Construction Co., Inc. Second Street Bridge Rehabilitation Project in the amount of $32, resulting in a contract price of $179, The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Mr. Christman then made a motion, second by Mr. Heller, to affirm the execution of Change Order #2 Schlouch Incorporated 2018 Annual Paving Project in the amount of $10, resulting in a contract price of $437, The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Mr. Christman made a motion, second by Mr. Mest, to affirm the execution of the proposal provided by TPD, Inc. in the amount of $2,800 for a traffic study to determine if conversion of Englesville Road between Front Street and Second Street to two-way traffic is feasible; reimbursement for the cost of study to be provided by Campbell Fittings, Inc. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. House, Gene Gabel Mr. Gabel made a motion, second by Mrs. Carnes, to execute an agreement with No Nonsense Neutering for sterilization and rabies vaccination services for stray and feral cats. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Public Communication, Lori Carnes Mrs. Carnes made a motion, second by Mr. Heller, to approve Resolution Number A appointing Shannon Powers to the Zoning Hearing Board to complete the unexpired term of Joshua Smith, term to expire January The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved.

5 Page/5 Park and Recreation Board, Lori Carnes No report Planning, Frank Deery Mr. Deery submitted the Code Enforcement Report for the month of September. The report reflected the issuance of seven UCC Permits, and two zoning permits. In addition, follow up inspections were performed on numerous Notices of Violation issued for general property maintenance code violations, nine new Notices of Violation were issued, and twenty six rental unit inspections were performed. The Miscellaneous Permits Report reflected the issuance of one yard sale permit, four street opening permits, and one soliciting permit. Police and Public Safety, Terry Mest Mr. Mest made a motion, second by Mr. Gabel, to approve a handicap parking sign at 410 East Fourth Street. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Mr. Mest then made a motion, second by Mrs. Carnes, to authorize the Chief of Police to notify PennDOT of the Borough s intent to close Philadelphia Avenue from Reading Avenue to Chestnut Street on December 8, 2018 between the hours of 10:00 a.m. to 3:00 p.m. for Building a Better Boyertown s Chillin on Main event. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Mr. Mest made a motion, second by Mr. Heller, to authorize the Council President to execute the Release and Indemnification Agreement with Meister Cox Architects regarding the Boyertown Police Department Building Renovations Project. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Police Activities, Mayor Marianne Deery The following Police Activities Report for the month of September was submitted: Calls for Service 265 Traffic Complaints 126 Non-Traffic Complaints 95 Traffic Arrests 79 Non Traffic Arrests 16

6 Page/6 The Mayor s activity report for the month of September reflected the Mayor s attendance at a meeting of the Carl A. Spaatz Memorial Association, a meeting with Senator Mensch and Campbell Fittings concerning the railroad crossing, participation in the Oktoberfest festivities, and assisting the Building a Better Boyertown Tree Committee with trimming trees on Philadelphia and Reading Avenues. Building a Better Boyertown, Adrianne Blank Main Street Manager Ms. Blank informed the members that a dedication ceremony for the General Carl Spaatz National Army Air Forces Museum will be held at the museum located at 28 Warwick Street on October 18 th at 4:00 p.m. Ms. Blank also informed the members that a ceremony will be held on October 5 th at 3:30 p.m. at the railroad yard on Washington Street where Senator Mensch will present to the Colebrookdale Railroad a grant in the amount of $1.5 million dollars for the construction of a station and welcome center. Regarding the Trail Feasibility Study Ms. Blank advised that a meeting will be scheduled very soon with municipal officials to review proposed locations for the trail. Ms. Blank also noted that the Oktoberfest Event was well attended and reminded everyone that the Pick Fest Event will be held on October 13 and 14. Solicitor Solicitor Hartman reviewed with the members a draft ordinance to amend the Boyertown Borough Colebrookdale and Pike Townships Joint Zoning Ordinance Article 6 Off Street Parking Spaces Subsection 601.B Parking Reduction in TC district. Following a brief discussion, Mrs. Carnes made a motion, second by Mr. Christman, to direct the Borough Manager to refer the draft ordinance to the Boyertown Planning Commission, Berks County Planning Commission, Colebrookdale Township Planning Commission, and Pike Township Planning Commission for review. The roll call vote reflected the following members voting yes : Mr. Heller, Mr. Christman, Mrs. Carnes, Mr. Mest, Mr. Gabel, and Mr. Deery. The motion was approved. Public Comments Mr. Deery called for public comment; no comments were forthcoming. There being no public comment and no further business to conduct a motion to adjourn the meeting at 7:30 p.m. was made by Mrs. Carnes and second by Mr. Heller. The next meeting of Boyertown Borough Council will be held on Monday, November 5 th, 2018 at 7:00 p.m. Respectfully submitted, Patricia A. Loder Borough Secretary