AGENDA URBAN RENEWAL AUTHORITY DATE REGULAR AGENDA

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1 The City of Muskogee encourages participation from all citizens in public meetings if participation is not possible due to disability, please notify the City Clerk in writing at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA/36). AGENDA URBAN RENEWAL AUTHORITY DATE REGULAR AGENDA REGULAR SESSION - WEDNESDAY, MAY 18, 2016, AT 10:00 A.M., 2ND FLOOR CONFERENCE ROOM, MUNICIPAL BUILDING, 229 WEST OKMULGEE AVENUE, MUSKOGEE, OKLAHOMA Roll Call 1 Approval of the Minutes of the February 17, 2016 Urban Renewal Authority Meeting. 2 Consider approval of the Master Plan prepared by Planning Design Group (PDG) for the undeveloped portion of the Urban Renewal Area, or take any other necessary action. (Gary D. Garvin) 3 New Business 4 Consider an Executive Session to discuss and take possible action on the following: A Pursuant to Section 307 C.10, Title 25, Oklahoma Statutes, consider convening in Executive Session for the purpose of conferring on matters pertaining to economic development within the City of Muskogee Urban Renewal Project Area, and if necessary, take appropriate action in open session. (Roy D. Tucker) Adjourn

2 Urban Renewal Authority Agenda 1 Meeting Date: 05/18/2016 Initiator: Department: Gary Garvin, Planning Director Planning Staff Information Source: Gary D. Garvin, Director of Planning Information AGENDA ITEM TITLE: Approval of the Minutes of the February 17, 2016 Urban Renewal Authority Meeting. BACKGROUND: Minutes of the February 17, 2016 URA meeting. RECOMMENDED ACTION: Approve the minutes. URA Minutes Attachments

3 MINUTES OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF MUSKOGEE, OKLAHOMA, MET IN A REGULAR SESSION, IN THE 2ND FLOOR CONFERENCE ROOM OF CITY HALL February 17, 2016 The Urban Renewal Authority of Muskogee, Oklahoma, met in Regular Session in the 2nd Floor Conference Room of City Hall, on Wednesday, February 17, 2016, at 10:00 a.m. Chairman Darrell Russell called the meeting to order at 10:05 a.m., and the Urban Renewal Secretary called the roll as follows: Board members present: Commissioner Darrell Russell; Commissioner Mike Martin; Commissioner Larry Smith; Commissioner Robert Warren. Board member absent: Commissioner James Wilson. Others present: Interim City Manager Roy Tucker, Mayor Bob Coburn, City Director of Economic Development Don Root, Planning Director Gary Garvin, Assistant Planning Director Tish Callahan, Secretary Linda Carter, Retail Development Representative Ricky Hayes, Earnie Gilder, Vice President of Planning Design Group Jim Crosby, and Greg Armstrong with Holloway, Updike and Bellen (HUB). 1 Chairman Darrell Russell presented the Minutes of the January 20, 2016 Urban Renewal Authority Meeting for approval. Motion was made by Commissioner Mike Martin to approve the minutes as written; motion was seconded by Commissioner Larry Smith. Upon Roll Call, the motion was carried with the following votes: AYE: NAY: ABSTAIN: Commissioners Russell, Martin, Smith, Warren None None Chairman Darrell Russell declared the motion approved. 2 Chairman Darrell Russell read Item Number 2 to consider approval of the Master Plan prepared by Planning Design Group (PDG) for the undeveloped portion of the Urban Renewal Area, or take any other necessary action. He then yielded the floor to Planning Director Gary Garvin. Mr. Garvin introduced Jim Crosby, Vice President of Planning Design Group (PDG), and Greg Armstrong from Holloway, Updike, and Bellen Engineering (HUD) who presented the final draft of the Northwest Muskogee Urban Renewal Master Plan. The main discussion centered on traffic issues, street improvements, water, sewer and detention improvements. Mr. Crosby stated that as recommended by Traffic Engineering Consultants (TEC) the frontage road on West Shawnee will be eliminated and traffic will enter directly off Shawnee. There will be approximately four streets into the project area. Greg Armstrong presented an overlay on the infrastructure improvements along with a cost estimate totaling approximately $4.5 million. Mr.

4 Garvin suggested additional sidewalks on one of the interior streets that had not been included in the draft. Mr. Armstrong will update the draft with the sidewalk and with a cost estimate of that inclusion. No action was taken at this time on approving the Master Plan until the recommended changes and updates are received. There being no further business to come before the Urban Renewal Authority, the meeting was adjourned at 10:43 a.m. DARRELL RUSSELL, CHAIRMAN JAMES WILSON, SECRETARY

5 Urban Renewal Authority Agenda 2 Meeting Date: 05/18/2016 Initiator: Department: Gary Garvin, Planning Director Planning Staff Information Source: Gary D. Garvin, Director of Planning AGENDA ITEM TITLE: Information Consider approval of the Master Plan prepared by Planning Design Group (PDG) for the undeveloped portion of the Urban Renewal Area, or take any other necessary action. (Gary D. Garvin) BACKGROUND: Jim Crosby with Planning Design Group (PDG) and Greg Armstrong with HUB attended the last meeting of the URA and presented the final draft of the Northwest Muskogee Urban Renewal Master Plan. At that meeting, the item was tabled in order to make a few minor changes to the final draft. Those changes have been corrected and the Master Plan is ready for final approval. The final draft is based upon input, information, and comments received from the Urban Renewal Authority, City Staff, and Consultants. RECOMMENDED ACTION: Approve the Master Plan for the URA. URA Master Plan Attachments

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9 Urban Renewal Authority Agenda 3 Meeting Date: 05/18/2016 Initiator: Department: Gary Garvin, Planning Director Planning Staff Information Source: Gary D. Garvin, Director of Planning, Roy D. Tucker, Interim City Manager AGENDA ITEM TITLE: New Business Information BACKGROUND: New Business" means any matter not known about, or which could not have been reasonably foreseen, prior to the time of posting, Sec, 25 O.S.311(9). RECOMMENDED ACTION: Consider any New Business.

10 Urban Renewal Authority Agenda 4 Meeting Date: 05/18/2016 Initiator: Department: Staff Information Source: Crystal Andrews, Office Administrator I City Clerk Information AGENDA ITEM TITLE: Consider an Executive Session to discuss and take possible action on the following: BACKGROUND: RECOMMENDED ACTION:

11 Urban Renewal Authority Agenda 4- A Meeting Date: 05/18/2016 Initiator: Department: Gary Garvin, Planning Director Planning Staff Information Source: Roy D. Tucker, Interim City Manager AGENDA ITEM TITLE: Information Pursuant to Section 307 C.10, Title 25, Oklahoma Statutes, consider convening in Executive Session for the purpose of conferring on matters pertaining to economic development within the City of Muskogee Urban Renewal Project Area, and if necessary, take appropriate action in open session. (Roy D. Tucker) BACKGROUND: Roy D. Tucker, Executive Director, along with retail consultant Rickey Hayes, of Retail Attractions, LLC., wish to discuss with the Urban Renewal Authority matters pertaining to economic development, where such matters, if publicly disclosed, would interfere with the development of those products and services in Muskogee. RECOMMENDED ACTION: Convene in Executive Session for purposes of conferring on matters pertaining to economic development, and take action in open session.