may be discussed and voted on separately. The balance of the nominations may be enacted by a single motion and roll call vote by the City Council.

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2 Page 2 of 2 may be discussed and voted on separately. The balance of the nominations may be enacted by a single motion and roll call vote by the City Council. BOARD/ COMMISSION Design Review Board Design Review Board Planning Commission Planning Commission NAME Alan Nicholson - incumbent Thomas Hise - incumbent Linda Sanders - incumbent Michael Whetzel incumbent POSITION Member Community at Large Member Community at Large NOMINATED BY COUNCIL- MEMBER TERM ENDING Scalmanini December 2020 Crane December 2020 Commissioner Scalmanini December 2020 Commissioner Crane December 2020 Budgeted Amount in 16/17 FY New Appropriation Source of Funds (Title & No.) FISCAL IMPACT: Account Number Budget Amendment Required Previous Contract or Purchase Order No. N/A N/A N/A Yes No N/A

3 Div. 1, Ch. 4, Art. 4 PLANNING COMMISSION ATTACHMENT 1 CHAPTER 4 COMMISSIONS AND BOARDS ARTICLE 4. PLANNING COMMISSION SECTION: 1150: Creation 1151: Members; Appointment 1152: Terms Of Members 1153: Expenses Of Members; No Compensation 1154: Chairman; Officers 1155: Meetings; Rules; Record 1156: Appointment Of Officers And Employees; Contract For Services; Limitations 1157: Duties Of The Commission 1158: Other Powers And Duties Of Commission 1150 CREATION There is hereby created a planning commission for the city. (Ord. 396, 1, adopted 1947) 1151 MEMBERS; APPOINTMENT Said commission shall consist of five (5) members who shall be registered voters of the city. At or near the beginning of his or her four (4) year term of office, each member of the city council may nominate one commissioner who shall be appointed to the commission, if approved by a majority vote of the city council. Each commissioner s term of office shall coincide with the four (4) year term of office of the city council member who nominated him or her, regardless of whether that city council member serves his or her full four (4) year term. If a commissioner vacates his or her office before the expiration of his or her term of office, the city council member who nominated that commissioner (or a city council member elected or appointed to fill the remaining unexpired term of office of the city council member who appointed the commissioner) may nominate a replacement to serve the remainder of that commissioner s term of office, who shall be appointed, if the nomination is approved by a majority vote of the city council. If a city council member s nomination receives less than a majority vote, he or she may nominate additional candidates, one at a time, until one of them is appointed by a majority vote of the city council. Commissioners shall be nominated and voted upon at a single city council meeting, unless a different procedure is approved by a majority vote of the city council. If a city council member fails to nominate a commissioner within sixty (60) days after the vacancy occurs, a majority of the city council shall fill the vacancy following the procedure used to appoint members to other city commissions and boards. (Ord. 396, 1, adopted 1947; Ord. 632, 1, adopted 1973; Ord. 710, 1, adopted 1978; Ord. 718, 5, adopted 1978; Ord. 958, 1, adopted 1995; Ord. 1055, 1, adopted 2004; Ord. 1085, 1, adopted 2006; Ord. 1094, adopted 2007) 1152 TERMS OF MEMBERS 1 of 5

4 Div. 1, Ch. 4, Art. 4 PLANNING COMMISSION A commissioner s term of office shall coincide with the four (4) year term of the city council member who appointed that commissioner, regardless of whether that city council member serves the full four (4) years of his or her term of office. (Ord. 396, 1, adopted 1947; Ord. 710, 1, adopted 1978; Ord. 958, 1, adopted 1995; Ord. 1055, 1, adopted 2004; Ord. 1094, adopted 2007) 1153 EXPENSES OF MEMBERS; NO COMPENSATION The members of the commission shall receive no compensation, except such traveling expenses as are authorized by law. (Ord. 396, 1, adopted 1947) 1154 CHAIRMAN; OFFICERS The commission shall elect a chairman from among the appointed members for a term of one year and, subject to other provisions of law, may elect such other officers as it may determine. (Ord. 396, 2, adopted 1947) 1155 MEETINGS; RULES; RECORD The commission shall hold at least one regular meeting each month. It shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings and determinations, which record shall be a public record. (Ord. 396, 2, adopted 1947) 1156 APPOINTMENT OF OFFICERS AND EMPLOYEES; CONTRACT FOR SERVICES; LIMITATIONS The commission may appoint officers and employees and contract for services, subject to the provisions of law, provided that all expenditures of the commission, exclusive of gifts, shall be within the amounts appropriated for the purpose by the city council. (Ord. 396, 2, adopted 1947) 1157 DUTIES OF THE COMMISSION It shall be the function and duty of the planning commission to prepare, make and adopt, subject to the provisions of law, a master plan for the physical development of the city, and of any land situated outside the boundaries thereof which in the commission s judgment bears relation to the planning thereof. (Ord. 396, 3, adopted 1947) 1158 OTHER POWERS AND DUTIES OF COMMISSION The planning commission shall have such other powers and duties as are prescribed by law, and shall be governed by the procedure provided by law. (Ord. 396, 4, adopted 1947) 2 of 5

5 Div. 1, Ch. 4 COMMISSIONS AND BOARDS CHAPTER 4 COMMISSIONS AND BOARDS ARTICLE 4B. DESIGN REVIEW BOARD SECTION: 1160: Creation 1161: Members; Appointment 1162: Residency 1163: Qualifications Of Board Members 1164: Expenses Of Members; No Compensation 1165: Chairman; Officers 1166: Meetings; Rules; Record 1167: Attendance 1168: Board To Act In Advisory Capacity 1169: Duties Of The Board 1160 CREATION There is hereby created a Design Review Board for the City of Ukiah ("City"). (Ord. 1136, 2, adopted 2012) 1161 MEMBERS; APPOINTMENT Board shall consist of a total of five (5) members, of which at least three (3) members shall be residents of the City or a business owner in the City and up to two (2) members shall be at-large without a residence or business located within the City. If no at-large candidates are available, the City Council may fill the board seats with City residents or City business owners. At or near the beginning of his or her four (4) year term of office, each member of the City Council may nominate one Board member who shall be appointed to the Board, if approved by a majority vote of the City Council. Each Board member s term of office shall coincide with the four (4) year term of office of the City Council member who nominated him or her, regardless of whether that City Council member serves his or her full four (4) year term. If a Board member vacates his or her office before the expiration of his or her term of office, the City Council member who nominated that Board member (or a City Council member elected or appointed to fill the remaining unexpired term of office of the City Council member who appointed the Board member) may nominate a replacement to serve the remainder of that Board member s term of office, who shall be appointed, if the nomination is approved by a majority vote of the City Council. If a City Council member s nomination receives less than a majority vote, he or she may nominate additional candidates, one at a time, until one of them is appointed by a majority vote of the City Council. Board members shall be nominated and voted upon at a single City Council meeting, unless a different procedure is approved by a majority vote of the City Council. If a City Council member fails to nominate a Board member within sixty (60) days after the vacancy occurs, a majority of the City Council shall fill the vacancy following the procedure used to appoint members to other City Commissions and Boards. (Ord. 1136, 2, adopted 2012) 3 of 5

6 Div. 1, Ch. 4 COMMISSIONS AND BOARDS 1162 RESIDENCY If Board members, other than the at-large members, move outside the City limits after appointment or they no longer own a business in the City limits for Board members qualified to serve on that basis, their terms are thereby terminated. (Ord. 1136, 2, adopted 2012) 1163 QUALIFICATIONS OF BOARD MEMBERS Board members shall have sufficient education and/or experience to perform and fulfill the duties required in section 1169 of this code. This education and/or experience may consist of a college degree, professional license, or employment experience in architecture and design, landscape architecture, building contracting, urban planning, civil engineering, or similar field of study. Alternatively, the City Council may determine that a combination of education and/or experience in lieu of a college degree, professional license, or employment experience may qualify a candidate for the Board. (Ord. 1136, 2, adopted 2012) 1164 EXPENSES OF MEMBERS; NO COMPENSATION The members of the Board shall receive no compensation. (Ord. 1136, 2, adopted 2012) 1165 CHAIRMAN; OFFICERS The Board shall elect a chairperson from among the appointed members for a term of one year and, subject to other provisions of law, may elect such other officers, such as a vice-chairperson, as it may determine. (Ord. 1136, 2, adopted 2012) 1166 MEETINGS; RULES; RECORD The Board shall hold at least one regular meeting each month at a time and place established by the Board, unless a lack of business or a lack of a quorum occurs. The Board shall adopt rules for the conduct of business and shall keep a written record of its findings and determinations, and overall business, which record shall be a public record. The City Manager may assign a City staff member to serve as the Board s recording secretary, who shall prepare minutes for the Board s approval. Alternatively, if no recording secretary is assigned to the Board, the Board may assign meeting recording duties to a Board member, who shall prepare minutes for the Board s approval. (Ord. 1136, 2, adopted 2012) 1167 ATTENDANCE If a Board member absents himself or herself from four (4) regular meetings in any twelve (12) month period without the prior approval of the Board, the City Council member who appointed him or her may vacate that Board member s seat and fill it as any other vacancy. (Ord. 1136, 2, adopted 2012) 1168 BOARD TO ACT IN ADVISORY CAPACITY Such Board shall act in an advisory capacity to the City staff, Zoning Administrator, Planning Commission and City Council in all matters pertaining to site development permit applications, planned development applications and precise development plans, and urban design. (Ord. 1136, 2, adopted 2012) 4 of 5

7 Div. 1, Ch. 4 COMMISSIONS AND BOARDS 1169 DUTIES OF THE BOARD It shall be the function and duty of the Design Review Board to review proposed site development permit applications, planned development applications and precise development plans, work with staff and the applicants to ensure design consistency with the Ukiah General Plan, Zoning Code, and Design Review Guidelines, and make recommendations concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and other aspects of urban design to City staff, Zoning Administrator, Planning Commission and City Council as appropriate. (Ord. 1136, 2, adopted 2012) 5 of 5

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18 ATTACHMENT 4 RESOLUTION NO xx RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE NOMINATIONS AND REAPPOINTING INCUMBENTS ALAN NICHOLSON AND THOMAS HISE TO THE DESIGN REVIEW BOARD, TERM ENDING DECEMBER 2020, AND INCUMBENTS LINDA SANDERS AND MICHAEL WHETZEL TO THE PLANNING COMMISSION, TERM ENDING DECEMBER 2020 WHEREAS, Alan Nicholson and Thomas Hise are requesting reappointment to the Design Review Board as Members - Community at Large, terms ending December of 2020; and WHEREAS, Linda Sanders and Michael Whetzel are requesting reappointment to the Planning Commission as Commissioners, terms ending December of 2020; and WHEREAS, the City Clerk s office has received a written nomination from Councilmember Scalmanini nominating Alan Nicholson to the Member Community at Large position on the Design Review Board and Linda Sanders to the Commissioner position on the Planning Commission; and WHEREAS, the City Clerk s office has received a written nomination from Councilmember Crane nominating Thomas Hise to the Member Community at Large position on the Design Review Board and Michael Whetzel to the Commissioner position on the Planning Commission. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approves the nominations, submitted and does hereby reappoint the following persons and terms: BOARD/ COMMISSION NAME POSITION NOMINATED BY COUNCIL- MEMBER TERM ENDING Design Review Board Alan Nicholson - incumbent Member Community at Large Scalmanini December 2020 Design Review Board Planning Commission Planning Commission Thomas Hise - incumbent Linda Sanders - incumbent Michael Whetzel incumbent Member Community at Large Crane December 2020 Commissioner Scalmanini December 2020 Commissioner Crane December 2020 PASSED AND ADOPTED this 5 th day of April, 2017, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim O. Brown, Mayor Kristine Lawler, City Clerk