AGENDA 22, E.
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1 AGENDA Bellevue Common Council Monday, October 22, 2018 Bellevue City Hall, 115 E. Pine St. 6:00 p.m. Friendly Reminder: Please turn off all cell phones except for emergency personnel. ACTION ITEM = a vote may occur but is not required. 1. Finding That Notice and Agenda Items are in Compliance with Idaho Code The notice and agenda were posted in accordance with Idaho Code five days prior to the meeting, at the Bellevue Post Office, on the bulletin board of City Hall and on the City website on October 17, 2018 Suggested Motion: I move that the notice for the October 22, 2018 meeting was done in accordance with Idaho Code, Section Call for Conflict as outlined in Idaho Code (f) 704 With Any Agenda Item 3. Public Comment for Items of Concern not on the Agenda 4. Presentation, Discussion: Follow up on Safe Routes to School Mark Sauvageau, Council ACTION ITEM 5. Discussion, Decision: Idaho Department of Lands Use of City Streets Public Works Department ACTION ITEM 6. Carry forward from prior meeting - Discussion, Decision: New Phone System for City Hall Kathy Clark ACTION ITEM 7. Carry forward from prior meeting - Discussion, Decision: Proposal for Life Insurance Benefit for Volunteer Firefighters Greg Beaver ACTION ITEM 8. Request for Funds Purchase and Installation of new City server, $ Kathy Clark ACTION ITEM 9. Request for Funds Purchase of new Radios $ Public Works Department ACTION ITEM 10. Resolution #2134 Authorizing the Mayor to sign a proposal for a new phone System with Cox, Exhibit A, Item Resolution #2135 Authorizing the Mayor to sign a contract for services with Mountain Humane for FY2019, Exhibit A attached. 12. Consent Agenda: ACTION ITEM a. Minutes of 10/8/18 b. Claims from 9/25/18 9/30/18 c. Claims from 10/1/18 10/22/ Executive Session to Discuss Personnel, Pending Litigation and/or Land Acquisition Pursuant to Idaho Code ***Any person needing special accommodations to participate in the above noticed meeting should contact Bellevue City Hall, 115 Pine St., Bellevue, ID or telephone at least twenty-four (24) hours prior to the meeting.
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27 CITY OF BELLEVUE RESOLUTION NO 2134 A RESOLUTION OF THE CITY OF BELLEVUE, IDAHO, AUTHORIZING THE MAYOR TO SIGN THE PROPOSAL FOR COX SERVICES FOR NEW PHONE SYSTEM. BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF BELLEVUE, IDAHO, AS FOLLOWS: The City of Bellevue, Idaho shall authorize the Mayor to sign the proposal approving a new phone system for City Hall, Marshal, Fire Department and City Shop PASSED by the Bellevue Common Council this 8 th day of October, Christopher Koch, Mayor ATTEST: Kathleen Clark, City Clerk Resolution 2134
28 CITY OF BELLEVUE RESOLUTION NO 2135 A RESOLUTION OF THE CITY OF BELLEVUE, IDAHO, AUTHORIZING THE MAYOR ENTER INTO A CONTRACT BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF BELLEVUE, IDAHO, AS FOLLOWS: The City of Bellevue, Idaho shall enter into a contract with Mountain Humane for facilities and services for the care of impounded animals. The City shall pay Three Thousand, Five Hundred Dollars ($3,500) to paid in four (4) equal quarterly payments of Eight Hundred Seventy Five Dollars ($875) each quarter beginning October, 2018 and ending September, The Mayor is hereby authorized to execute the same on behalf of said City. PASSED by the Bellevue Common Council this 22nd day of October, Christopher Koch, Mayor ATTEST: Kathleen Clark, City Clerk Resolution 2135
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33 CITY OF BELLEVUE RESOLUTION NO 2136 A RESOLUTION OF THE CITY OF BELLEVUE, IDAHO, AUTHORIZING THE MAYOR TO SIGN A PROPOSAL AND SUBSEQUENT LEASE DOCUMENTS FOR THE LEASE OF A TOOLCAT. BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF BELLEVUE, IDAHO, AS FOLLOWS: The City of Bellevue hereby authorizes the Mayor to sign a proposal accepting a quoted price for the lease of a for 60 months from. Subsequent to the acceptance of the quote, the Mayor is authorized to sign a lease for the same piece of equipment at the same quoted price. Any changes in the amount on the lease will require additional authorization from Council. PASSED by the Bellevue Common Council this 8 th day of October, Christopher Koch, Mayor ATTEST: Resolution 2131
34 Kathleen Clark, City Clerk Resolution 2131
35 City of Bellevue City Council Minutes October 8, :00 pm Call to Order: Mayor Koch called the meeting to order. Council members present were Shaun Mahoney, Greg Cappel, Bob Leahy, Craig Wolfrom and Ned Burns. For the record Alderman Goldman was absent. City Clerk, Kathy Clark was absent due to illness. Staff members present were Diane Shay, Community Development Director, Greg Beaver, Fire Chief, Frank Suwanrit, Public Works Director and Kelly West, Water Superintendent. Notice and Hearing Compliance: The posting of this agenda complied with Idaho Code The agenda was posted at the Bellevue Post Office, the bulletin board outside City Hall and on the City website on October 3, Wolfrom moved that the notice for the meeting was posted in compliance with Idaho Code , Burns seconded. The motion passed unanimously. Call for Conflict as outlined in Idaho Code (f) 704: The Mayor called for any conflict from Aldermen with any agenda item. Burns stated that his wife was a volunteer on the Bellevue Haunted Forest Committee. Public Comment for items of concern not on the agenda: Mayor Koch asked for any public comment on items of concern not on the agenda. There was no public comment. Presentation Safe Routes to School Action Item Mark Sauvageau, Principal Bellevue Elementary School: Mark Sauvageau was unable to attend the meeting and will be placed on the October 22 Council agenda. Mayor Koch outlined a new experimental route that will start next week and last for a week to determine if there s enough student ridership to implement such a route in the near future. There was discussion regarding possible alternative routes. Painting of the Bellevue Library: Mayor Koch outlined the history of the project and stated that he had asked Suwanrit to get the library painted before winter. A single bid was submitted for the project; Suwanrit stated that others were solicited for bids but some contractors were busy and others didn t return his phone call. Mahoney stated that he thought the dollar amount ($9,150) was very high, Cappel agreed. Burns stated that the process is flawed as the Council has been painted into a corner because the work has been completed and now the City is obligated to pay the bill. Four Council meetings have taken place since the bid, dated August 1, 2018 was received, however Council approval was never sought. Burns went on to state that he
36 didn t like this process and the Council was in general agreement. Wolfrom moved to approve the bill from High Five Painting, LLC in the amount of $9,150, Mahoney seconded and with a unanimous vote (although Burns voiced his yea vote with reluctance), the motion passed. New Copier for City Hall: As Kathy Clark was absent and had compiled all the information for the copier system, Council relied on the information in their packets to base their decision on, as well as the recommendation Clark made to go with the Fisher System. Further, Chief Beaver said that he s used this copier at the airport and thought it was reliable. Wolfrom moved to approve the lease with Fishers Technology to lease a Konica Minolta bizhub copier, Burns seconded and the vote was unanimous. New Cox Phone System for City Hall: Several Councilmen stated that we just purchased a phone system about a year ago for City Hall. Shay was not versed to address the particulars of the Cox system therefore this agenda item was continued to October 22 so Clark could make a presentation to Council to discuss the pros and cons. Safe Route to School and Pine Street Grant: Council was brought up to speed with the status of the Pine Street reconstruction grant application from last year to resubmit. Goldman is going to help prepare the grant. Council discussed the child safety pedestrian grant. Mark Savageau was not present at the meeting but has some data he would like to bring to the Council regarding student pedestrian movements before and after school along Cottonwood Street to Broadford Road and bus ridership to the Community Campus. Mayor Koch indicated Mountain Rides is looking into some test runs of bus routes that loop to Bellevue Elementary from Main Street to pick up students after school and get them to the Community Campus. Council then started discussion of installing sidewalks along Cottonwood Street and Broadford Road. Wolfrom indicated he thought the Council should focus on the west side of Main Street, since sidewalks already are in place on Cedar Street, even though Cottonwood is the more desirable sidewalk location to get from Broadford Road the school. He discussed the County designation of Broadford Road as a bike route and suggested the grant should pursue a bike land and sidewalk, instead of just a sidewalk, all the way to Broadford Bridge. Council acknowledged consideration of bicyclists, but were concerned the additional width necessary to accommodate a two-way bike lane would add cost beyond the limit of the grant. Additional funding options were discussed and settled on considering a multi-use path, instead of the bike land/sidewalk option, extending from Main Street to at least the existing school bus stop, and preferably to the bridge. The discussion will be continued at the next meeting. Annual Maintenance Fees for Bellevue Fire Department: Beaver began the discussion by stating that this money was already budgeted for and is for annual maintenance for the fire department. The costs were itemized as follows: pump testing $505.00
37 hose and ladder testing $ SCBA Testing 2018 cost was $ Breathing Air Compressor Testing 2018 cost was $ Fire Truck Maintenance DOT inspection and service four fire trucks approximate cost is $2500. After brief discussion Wolfrom made a motion to approve the request for the annual maintenance for the fire department, Mahoney seconded and the vote was unanimous. Proposal for Life Insurance for Volunteer Firefighters: Beaver would like to have the Council consider providing his volunteer firefighters (in good standing) with a life insurance benefit. He provided the Council with a breakdown of costs associated with the premiums. After general discussion, Cappel stated that he didn t feel this was the City s responsibility to bear the entire cost of this benefit if a firefighter has an accident outside of the job and suggested a 50/50 match with the City and the individual. Council agreed. Wolfrom made a motion to have Beaver work with Clark on another formula, Cappel seconded and the vote was unanimous. Bellevue Haunted Forest Request to Waive Park Fee. Tammy Schofield requested the Council waive the Howard Preserve Park Use Fee in the amount of $520 for the nights of October 28 th and 29 th. This has been done in the past and the proceeds for the event go right back into the City. After brief discussion Cappel moved to approve the request to waive the park fees, Burns seconded and the vote was unanimous. Resolution #2129 Howard Preserve Waiver of Park Fees Cappel moved to approve, Burns seconded and the vote was unanimous. Resolution #2130 New Fisher Copier Contract. Leahy moved to approve, Wolfrom seconded and the vote was unanimous. Resolution # Resolution Painting of the Library. Wolfrom moved to approve, Burns seconded and the vote was unanimous. Resolution #2132 Annual Maintenance Costs, Bellevue Fire Department Leahy moved to approve, Cappel seconded and the vote was unanimous. Resolution #2133 Authorizing the Treasurer to Implement Certain Pay Increases as approved by the FY19 Budget Burns moved to approve, Mahoney seconded and the vote was unanimous.
38 Consent Agenda Mahoney moved to approve as written, Burns seconded and the vote was unanimous. By roll call vote: Mahoney yes; Cappel yes; Leahy yes; Burns yes; Wolfrom yes. Wolfrom made a motion to adjourn, Burns seconded and the vote was unanimous. Chris Koch, Mayor ATTEST: Diane Shay for Kathy Clark, City Clerk/Treasurer
39 ACCOUNTS PAYABLE 10/22/18 P/R 1 & 2 Fund/Department System System P/R Total FY 2018 FY /3 & 10/17 Administration 01 2, , , , Community Development , , , Parks , , Fire , , , Library , , Marshal 08 2, , , , Bldgs & Grounds , , Streets , , , Shop GENERAL FUND 7, , , , WATER FUND 16, , , , WASTEWATER FUND 8, , , , GRAND TOTAL 31, , , ,063.21
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