CITY OF OSBORN, MISSOURI BOARD MEETING Thursday November 12, 2015

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1 CITY OF OSBORN, MISSOURI BOARD MEETING Thursday November 12, 2015 Mayor David E. Meek declared meeting open at 6:30 P.M. Roll call of council persons: Present Mayor David E. Meek Alderman Deanna Bradford Alderman Donna Uthe Alderman Norman Baumgarden Alderman Carlena Bradford Also present: City Clerk - Jody Barlow Chief Water Operator Jason Ramey City Attorney Ed Proctor Sewer Project Engineer Adam Hilgedick Doug Perry United Cooperatives Citizen Paul Pribil Agenda: Old Business: A. United Cooperative Doug Perry B. Sewer Project C. Insurance New Business: A. Ordinance # At Large Elections B. Elections C. Chief Water Operator Position D. Alderman Comments It was moved by Alderman C. Bradford, second by Alderman Baumgarden to accept & approve the agenda for tonight s meeting. Motion passed 4-0. Public Comment Period: Paul Pribil was present to ask if the Osborn Growth Committee could decorate the City Park and bandstand with Christmas lights. He said the Committee was willing to pay for 1

2 the electricity that will be used. The Board said it was fine for them to decorate and there is no need for them to pay for the electricity. Consent Agenda: A motion was made by Alderman D. Bradford, second by Alderman Uthe to approve the consent agenda which contained the financial report for October 2015, and minutes from the October 14, 2015 board meeting. Motion passed 4-0. Bills: A list of bills was presented for approval and payment for the month of November It was moved by Alderman Baumgarden, second by Alderman Uthe to approve the list of bills for November 2015 as presented. Motion passed 4-0. City CD s: There are two water department CD s that are going to mature at the end of this month. A motion was made by Alderman C. Bradford, second by Alderman Baumgarden to leave the CD s in their current location and rollover for another six months. Motion passed 4-0. Water Report: Water loss 4% Jason presented information for a mixer for the water tower stand. He listed some benefits of having one installed. Alderman C. Bradford requested more information about the mixer and if it is a requirement from DNR. Alderman Uthe was concerned with having extra money to pay for it. Alderman Comments: None Old/Unfinished Business: United Cooperative Doug Perry: Doug Perry was present from United Cooperative with a quit claim deed on the strip of land from Platte St. to Baker St. This matter was brought to the Boards attention in June 2012 and the quit claim deed is the last business that needed to be taken care of. Mr. Perry and the City Clerk referred to the meeting minutes from 2012 to bring the current Board members knowledgeable on the topic. Mr. Perry obtained the quit claim deed from Cameron Title after they did a search. United Cooperative has been paying taxes on the strip of land since the railroad signed the property over. The City Attorney looked over the deed and he would like to use a different deed to change a paragraph. Once this is changed the Attorney will need to look at the deed again. Based on the Attorney s recommendation, a motion was made by Alderman Uthe, second by Alderman C. 2

3 Bradford to authorize the Mayor to sign the quit claim deed upon the City Attorney s approval. Motion passed 4-0. Doug Perry was present to inform the Board that United Cooperative needs to replace their current weigh scale with a new one that is considerably longer than the old one. The new scale will be 14 above ground and have an approach on each end. The new scale will not go any further south than the current one so there will be no concerns with Platte Rd. The issue is that the new scale will go over water and sewer lines. The City Attorney questioned moving the lines and how it would be done and who would pay for it. Mr. Perry stated that United Cooperative is willing to pay the costs associated with moving the water and sewer line. The Attorney requested a drawing of the new lines for the City to have once this is completed. Jason Ramey stated that the meter well will stay in the same location it is now but the new water line and sewer line will have to go out and around the new scale. Jason also requested that a City worker be present to inspect the lines and connections once they has been moved and that United Cooperative hire a reputable company to do the work. The Board believed it is acceptable for United Cooperative to install a new weigh scale after they take care of the water and sewer line issue. Based on the City Attorney s recommendation, a motion was made by Alderman C. Bradford, second by Alderman Uthe for United Cooperative to install a new water line and sewer line with United Cooperative paying all expenses associated with moving them. Once the lines are moved by a reputable company the City will need to inspect the new lines and then United Cooperative will need to provide a set of specifications with the location of the new water and sewer line. Motion passed 4-0. Sewer Project: Project engineer Adam Hilgedick informed the Board that the sludge removal phase of the project is complete. He is currently finishing up paperwork for USDA. He anticipates the second phase will get started soon and he will get the draft to the City. He needed to get some signatures on paperwork to finish the first phase. A motion was made by Alderman D. Bradford, second by Alderman Baumgarden to authorize the Mayor s signature on the Certificate of Substantial Completion. Motion passed 4-0. Based on the engineer s recommendation, a motion was made by Alderman Baumgarden, second by Alderman C. Bradford to authorize the Mayor s signature on the contractor s application for payment in the amount of $161, Motion passed 4-0. Based upon the engineer s recommendation, a motion was made by Alderman D. Bradford, second by Alderman Baumgarden to resolve to accept the project engineer s certificated of approval. Motion passed

4 Insurance: The City Clerk provided the Board with 3 insurance levels through Blue Cross and Blue Shield for the City employee s health insurance. After some discussion a motion was made by Alderman Uthe, second by Alderman C. Bradford to provide the Gold plan for the employees only. Motion passed 4-0. New Business: Ordinance # Election At-Large: The City Clerk presented Bill # to the board for passage. A motion was made by Alderman D. Bradford, second by Alderman Baumgarden to pass Bill # and make it Ordinance # Alderman Baumgarden and Alderman Uthe pointed out two typos in the Ordinance. A motion was made by Alderman Baumgarden, second by Alderman Uthe to approve Ordinance # with the stated corrections. On roll call vote, the motion carried as follows: AYES: 4 Baumgarden, C. Bradford, Uthe, D. Bradford NOES: 0 ABSENT: 0 Elections: The City Clerk informed the Board that there is a State Statute that would allow for the City to only hold elections once every six years if a seat on the board goes unopposed. If the City were to change to this there is a possibility of saving almost $10,000 every six years. In order to do this the City would have to put this to a vote of the people at an election. The Board would like to think about this for now. Chief Water Operator: Chief Water Operator Jason Ramey submitted his resignation from the City of Osborn. Jason is willing to stay on part-time to keep the water plant running until they find a replacement and he is willing to train the new person. Jason wanted to know how soon before the City will hire someone. The Board would like to run an ad in the paper for at least 3 weeks. The Clerk will get ads published in the local newspaper and posted on social media. Adjourn: As no other business was presented, Alderman Baumgarden moved, second by Alderman Uthe to adjourn the meeting at 8:55 P.M. Motion passed

5 Mayor, David E. Meek Respectfully Submitted, Jody Barlow, City Clerk 5