Minutes of the Board of Directors Video Conference Meeting June 15, 2017

Transcription

1 ATTENDANCE Minutes of the Board of Directors Video Conference Meeting June 15, 2017 Board Members Mrs. Mary Martin, President Mr. Sheldon Ball, Vice-President Ms. Tammy Henkel, Zone 1 Mr. Jean Boisvert, Zone 2/3 Ms. Jennifer Tuininga, Zone 2/3 Ms. Cathy Peacocke, Zone 4 Ms. Anne-Marie Boucher, Zone 5 Ms. Shannon Scherger, Zone 6 Mr. John Acheson, Edmonton Catholic Ms. Pamela King, Calgary Board of Education Mrs. Cathie Williams, Calgary Catholic Staff/Consultants Note Call to Order National Anthem Ms. Suzanne Polkosnik, Executive Director Ms. Heather Tkachuk, Director, Governance and Corporate Services Ms. Heather Rogers, Director, Finance & Corporate Services Ms. Kimberly Ayers, Administrative Assistant Any enclosure, report or other document to which a motion relates in whole or in part becomes an integral and official part of these minutes. President Martin called the meeting to order at 1:35 p.m. Vice-President Ball led in the singing of O Canada. Treaty Acknowledgement We acknowledge that we are on Treaty 6 territory, a traditional meeting grounds, gathering place, and travelling route to the Cree, Saulteaux, Blackfoot, Métis, Dene and Nakota Sioux. We acknowledge all the many First Nations, Métis and Inuit whose footsteps have marked these lands for centuries.

2 Board of Directors Meeting June 15, 2017 Page 2 A. Procedural Items A.1 Approval of agenda E.6 will be discussed in-camera Add: C.1.3 Conflict of Interest determination May 11-12, 2017 meeting MOTION #1 A.2 Conflict of interest declaration That the agenda be approved as amended. A.3 Approval of May 11-12, 2017 meeting minutes MOTION #2 T. Henkel That the May 11-12, 2017 Board of Directors meeting minutes be approved as presented. B. In-Camera Session B.1 In-Camera Discussion Agenda items C.1, C.1.3, C.2 and C.3, C.4, E.6 will be discussed in-camera MOTION #3 C. Williams joined meeting at 1:50 p.m. That the meeting move in-camera. with the Board, S. Polkosnik, H. Tkachuk, H. Rogers and K. Ayers present at 1:46 p.m. C. Discussion Items C.1 Spring General Meeting 2017 debrief C.1.1 Foundational Statements and Strategic Plan C.1.2 Budget

3 Board of Directors Meeting June 15, 2017 Page 3 C.1.3 Conflict of Interest determination May 11-12, 2017 meeting C.2 Board of Directors Self- Evaluation left meeting at 4:13 p.m. and returned to the meeting at 4:16 p.m. C.3 Executive Director S. Polkosnik, H. Rogers, H. Tkachuk, K. Ayers left the meeting at 4:18 p.m. and returned to the meeting at 4:40 p.m. C.4 Regional Consortia MOTION #4 That the meeting move out of camera at 5:15 p.m. MOTION #5 S. Scherger That the Board of Directors direct that a letter be sent to the Minister regarding the Association s support for regional learning consortia. Absent: C. Peacocke C.5 Cannabis Survey M. Martin reported that had circulated a survey to school boards on June 15, 2017 to gain school boards input on the legalization of cannabis in Alberta. The Survey includes questions from the Alberta government online survey as well as additional questions most relevant to school boards on the potential impact of cannabis legalization. School board responses are due by June 26, 2017 and will help inform s submission to the Alberta government. There may be opportunity for partnership with AUMA on this topic. D Committees and Task Forces Reporting D.1 Finance and Audit Committee D.1.1 Approved minutes of the March 9, 2017 meeting D.2 Policy Development Advisory Committee The approved minutes of the March 9, 2017 meeting were provided to the Board as information. A meeting of the committee will be scheduled sometime over the summer.

4 Board of Directors Meeting June 15, 2017 Page 4 D.3 Education Partners Task Force on First Nations, Métis, and Inuit Student Success and Wellbeing D.4 Student Health and Wellness Task Force C. Williams, Chair reported that the meeting scheduled for June 16, 2017 was cancelled. A-M. Boucher provided an update that AHS had taken over coordination of the regional teams and the policy work. Discussions had also occurred with ASEBP regarding their potential involvement with this work. E. Information Items E.1 Board member reports E.1.1 President s report M. Martin provided updates regarding various meetings including: Steering Committee regarding assurance; Four Partners. E.1.2 Vice-President s Report E.1.3 Director reports M. Martin invited Directors to provide verbal reports. E.2 CEO/Executive Director s report S. Polkosnik considered the report as read and provided additional verbal updates: C. Peacocke left meeting at 5:48 p.m. E.3 Observers reports A written report was provided by ACSTA. E.3.1 Alberta Catholic School Trustees Association report (ACSTA) E.4 Correspondence E.4.1 Letter from M. Martin to Ministry re Bill 1 dated May 24, 2017 E.5 Initial drafts of policy proposals submitted for the Fall General Meeting 2017 Proposals submitted have been provided for the Boards information. Further review and work will be done by the policy development advisory committee on the proposals submitted.

5 Board of Directors Meeting June 15, 2017 Page 5 E.6 ASBOA discussion paper on operations and maintenance MOTION #6 That the Board of Directors direct the President and Executive Director to meet with ASBOA regarding the April 2017 discussion paper Recommendations for Equitable and adequate Plant Operations of Maintenance Funding. Absent C. Peacocke F. Meeting Debrief and Reflections Thoughts and reflections on the meeting were provided. G. Adjournment MOTION #7 P. King The meeting adjourned to the call of the Chair at 5:59 p.m. That the meeting Adjourn to the call of the Chair. Absent C. Peacocke President Executive Director