Minutes of the Board of Directors Meeting May 11-12, 2017

Transcription

1 Minutes of the Board of Directors Meeting May 11-12, 2017 ATTENDANCE Board Members Observers Staff Guests Presenters Regrets Mrs. Mary Martin, President Ms. Anne-Marie Boucher, Vice-President Ms. Tammy Henkel, Zone 1 Ms. Vicky Lefebvre, Zone 2/3 Alternate Ms. Jennifer Tuininga, Zone 2/3 Ms. Cathy Peacocke, Zone 4 Mr. Doug Gardner, Zone 5 Alternate Ms. Shannon Scherger, Zone 6 Mr. John Acheson, Edmonton Catholic Ms. Pamela King, Calgary Board of Education Ms. Karen Doucet, Fédération des conseils scolaires francophones de l'alberta Ms. Suzanne Polkosnik, Executive Director Ms. Heather Massel, Director, Communications Ms. Heather Tkachuk, Director, Governance and Corporate Services Ms. Kimberly Ayers, Administrative Assistant Ms. Dianne Lavoie, Alternate, Zone 1 Ms. Cheri Neitz, Alternate, Zone 4 Mr. Craig Whitehead, Alternate, Zone 6 Ms. Sharilyn Anderson, Chair, Zone 1 Ms. Cheryl Dumont, Chair, Zone 2/3 Alberta Education Dr. Curtis Clark, Deputy Minister Mr. Jeremy Nolais, Chief of Staff Mr. Gene Williams, Assistant Deputy Minister Ms. Wendy Boje, Assistant Deputy Minister Mr. Scott McCormack, Executive Director Mr. Brad Smith, Executive Director Mr. Jeff Willan, Executive Director Mr. Richard Arnold, Director Ms. Lila Borhot, Director Mrs. Cathie Williams, Director, Calgary Catholic Mr. Jean Boisvert, Director, Zone 2/3 Ms. Linda Wellman, Alternate, Calgary Catholic Ms. Lynn Ferguson, Alternate, Calgary Public Ms. Trina Boymook, Alternate, Zone 2/3 Ms. Connie Huelsman, Chair, Zone 4 Ms. Amber Stewart, Chair, Zone 5 Ms. Martha Ratcliffe, Chair, Zone 6 Mr. Michael Ouellette, Observer, Alberta Catholic School Trustees Association Ms. Arlene Hrynyk, Observer, Public School Boards Association of Alberta

2 May 11-12, 2017 Page 2 Note Any enclosure, report or other document to which a motion relates in whole or in part becomes an integral and official part of these minutes. Available Directors participated in a Treaty 6 Flag Ceremony Call to Order President Martin called the meeting to order on May 11, 2017 at 2:00 p.m. A. Procedural Items A.1 Approval of agenda Agenda item C.2 discussion will occur in-camera. MOTION #1 V. Lefebvre A.2 Conflict of interest declaration That the agenda be approved as presented., J. Acheson This item was discussed during the in-camera session. MOTION #2 V. Lefebvre A.3 Approval of March 9-10, 2017/April 20, 2017 meeting minutes Given Directors C. Peacocke and indicated intention to step down from their positions as their boards alternate to Public School Board Council, the ASBA Board of Directors determines that no conflict of interest exists with respect to fully participatory roles as ASBA Directors. MOTION #3 That the March 9-10, 2017/April 20, 2017 Board of Directors meeting minutes be approved as presented., J. Acheson B. In-Camera Session B.1 In Camera Discussion MOTION #4 S. Scherger That the meeting move in-camera with the Board, S. Polkosnik, H. Tkachuk and K. Ayers present Thursday at 2:05 p.m., J. Acheson J. Acheson joined the meeting at 2:39 p.m., C. Peacocke and J. Tuininga excused themselves from the discussion at 2:43 p.m. with the consent of the Board.

3 May 11-12, 2017 Page 3 MOTION #5 That the meeting move out of camera Thursday at 3:08 p.m. MOTION #6 D. Gardner left the meeting at 4:02 p.m. and returned to the meeting at 4:06 p.m. That the meeting move in-camera Thursday at 3:16 p.m. A-M. Boucher left the meeting at 5:30 p.m. and returned to the meeting at 5:32 p.m. MOTION #7 B.1.1 That the meeting move out of camera Thursday at 5:34 p.m. This item was discussed during the in-camera session. B.1.2 This item was discussed during the in-camera session. C. Decision Items C.1 Treaty acknowledgement MOTION #9 That the ASBA Board of Directors adopt the following wording to acknowledge Treaty 6 territory at the commencement of each Board of Directors meeting in Edmonton: We acknowledge that we are on Treaty 6 territory, a traditional meeting grounds, gathering place, and travelling route to the Cree, Saulteaux, Blackfoot, Métis, Dene and Nakota Sioux. We acknowledge all the many First Nations, Métis and Inuit whose footsteps have marked these lands for centuries. C.2 Appointments This item was discussed in-camera. MOTION #10 That the meeting move in-camera Friday at 3:49 p.m.

4 May 11-12, 2017 Page 4 MOTION #11 C.2.1 Teacher Salary Qualification Board (TSQB) That the meeting move out of camera Friday at 3:58 p.m. MOTION #12 S. Scherger That the Board of Directors confirm Peter Grad s appointment to the Teacher Salary Qualification Board for the remainder of the July 1, 2016 June 30, 2018 term. D. Discussion / Presentation Items D.1 Alberta Education update (Bill 1, school board budgets submission, Assurance Model, Accountability Framework, TEBA, labour data collection) D.1.1 Assurance Review Regional Engagement Session Invitation Updates were provided to the Board on a variety of topics, including Bill 1, An Act to Reduce School Fees, school boards budgets submissions, the Assurance Model and an invitation to participate in the Assurance Review Regional Engagement Session, the Accountability Framework, the Teachers Employers Bargaining Association (TEBA), local bargaining, labour data collection and the Classroom Improvement Fund. D.2 Election Readiness M. Martin provided an overview of the election readiness materials. S. Polkosnik noted a different approach to materials and their distribution to encourage candidacy and voter engagement. Printed brochures provide information to districts and potential candidates. Information on the website answers questions and provides tools to those thinking of running. The website features videos with ASBA President Mary Martin, Education Minister David Eggen and Indigenous Relations Minister Richard Feehan and additional resources will continue to be added throughout the election period. D.3 Fall General Meeting 2017 Directors provided thoughts on elements that could potentially be included in the Fall General Meeting program. Topics included various elements of governance and programing specific to new trustees.

5 May 11-12, 2017 Page 5 E. ASBA Committees and Task Forces Reporting E.1 Finance and Audit Committee E.1.1 Approved minutes of the February 10, 2017 meeting E.2 Policy Development Advisory Committee E.2.1 April 27, 2017 meeting report and Appendix A Recommended Amendments to ASBA Board of Directors Governance Policies A-M. Boucher, Chair, provided the approved minutes of the February 10, 2017 meeting to the Board as information. A-M. Boucher, Chair shared the outcomes of the April 27 minutes of the Policy Development Advisory Committee. The Policy Development Advisory Committee outlined proposed amendments to Governance Policies, including updates to: Various policies to reflect the Association s new foundational statements; The roles and specific responsibilities of Directors, the President and Vice-President; The oaths of office taken by Directors and Observers; The Board s Annual Work Plan; and Elements regarding Board operations. S. Scherger left meeting 2:03 p.m. and returned to the meeting at 2:04 p.m. MOTION #13 MOTION #14 That the Board of Directors approve amendments to the Board of Directors Governance Policies noted in Appendix A of the Policy Development Advisory Committee April 27, 2017 meeting report as presented. That the Director Development and Education section of GP 3, 19.1 and 19.2 be referred to PDAC for further review as discussed. E.3 Education Partners Task Force on First Nations, Métis, and Inuit Student Success and Wellbeing M. Martin shared that Task Force members discussed the deliverables from the Alberta Education grant with ASBA, as well as the transition of the Indigenous Shining Student Award to become part of the ASBA awards program, given that the work of the Task Force will be concluded effective August 31, The winner of the 2017 Indigenous Shining Student Award was announced April 3, 2017: Sheldon Steinhauer resides in Red Deer and has agreed to sing the national anthem at Spring General Meeting.

6 May 11-12, 2017 Page 6 E.4 ASBA Student Health and Wellness Task Force E.4.1 E.4.2 Task force report Health Matters AM. Boucher reported that the group is continuing its work to establish a transition plan, including how to continue communication on school health and coordination of the work of the regional health teams. The Task Force will meet again on May 29, 2017, when participants will discuss work on the transition plan and coordinating the policy work with Alberta Health Services. There will also be a provincial videoconference meeting of the regional health teams in the afternoon. The transition plan work continues in view of the fact that the Task Force will be concluded effective August 31, E.5 Zone Chairs and Vice-Chairs E.5.1 March 23, 2017 meeting report A-M. Boucher highlighted elements in the March 23, 2017 meeting report of Zone Chair and Vice-Chairs teleconference. F. Information Items F.1 Board member reports F.1.1 President s report M. Martin highlighted the President s report. F.1.2 Vice-President s Report A-M. Boucher highlighted the Vice-President. F.1.3 Director reports Directors from Zone 1, 5 and 6 provided verbal updates on activities in their Zones. F.2 Executive Director s report S. Polkosnik considered the report as read. F.3 Alternate Directors and Zone Chairs verbal updates Alternate Directors and Zone Chairs in attendance provided verbal updates on activities in their Zones. left meeting at 3:25 p.m. and returned at 3:26 p.m. F.4 Observers reports Written reports were provided from Alberta Catholic School Trustees Association (ACSTA) and Fédération des conseils scolaires francophones de l'alberta (FCSFA). F.5 Alberta School Employee Benefit Plan (ASEBP) Trustees Report F.6 Trustees meeting report April 2017 F.6.1 Annual report 2016 F.6.2 Field Experience Advisory Committee meeting report F.7 The Jig is up for Canadian School Boards, April 23, 2017 article in The Globe and Mail F.8 Spring General Meeting 2017

7 May 11-12, 2017 Page 7 F.8.1 F.8.2 Movers and Seconders Board of Directors gathering G. Meeting Debrief and Reflections Each Director provided thoughts and reflections on the meeting. MOTION #15 That the meeting move out of camera Friday at 4:17 p.m. H. Adjournment MOTION #16 V. Lefebvre That the meeting Adjourn to the call of the Chair. The meeting adjourned to the call of the Chair at 4:25 p.m. President Executive Director