President Sandra Bannard Alberta Bishops' Liaison Bishop F. Henry

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1 Alberta Catholic School Trustees' Association Board of Directors' Meeting No. 327 Minutes** January 21, 2010 Executive Royal Inn Hotel 8450 Sparrow Drive, Leduc PRESENT: REGRETS: President Sandra Bannard Alberta Bishops' Liaison Bishop F. Henry Vice President Tony Sykora Past President Ted Paszek Executive Director Stefan Michniewski Calgary RCSSD No. 1 Mary Martin Christ the Redeemer CSRD No. 3 Mary Stengler Conseil scolaire catholique et Roy Goulet Francophone du Sud de l'alberta Conseil scolaire Centre Nord Claude Duret Conseil scolaire Centre-Est Michele Dallaire Conseil scolaire du Nord-Ouest Claire Anctil No.1 East Central Alberta CSSRD No. 16 Larry Wasylik Edmonton CSSD No. 7 Rudy Arcilla Elk Island CSRD No. 41 Joann Lloyd Evergreen CSRD No. 2 Gerald Bernakevitch Ft. McMurray RCSSD No. 32 Terry Langis Grande Prairie RCSSD No. 28 Alice Brick Greater St. Albert CRD Rosaleen McEvoy Holy Family CRD No. 37 Carmelle Lizee Holy Spirit RCSRD No. 4 Terry O Donnell Lakeland RCSSD No. 150 Mary Anne Penner Living Waters CRD No. 42 Gemma Christie Medicine Hat CSRD No. 20 Peter Grad Red Deer CRD No. 39 Christine Moore St. Paul ERD No. 1 Deb Pederson St. Thomas Aquinas RCSRD Angela Greenidge No. 38 Yellowknife Catholic Schools Mary Vane CCSSA Cindi Vaselenak 1.0 CALL TO ORDER 1.1 Opening Prayer 1.2 Oath of Office 1.3 Approval of the Agenda President Sandra Bannard called the meeting to order at 10:03 a.m. Claire Anctil opened the meeting with a prayer. The Board of Directors took the Oath of Office. Two items were added to the Committee of the Whole Agenda. MOVED by Joann Lloyd that the agenda be approved as circulated and amended. Presentation of the Minutes The minutes are presented in the order of the agenda. ** Ratified April 9, /13/10

2 2.0 APPROVAL OF MINUTES MOVED by Mary Anne Penner that the Minutes of the November 20, 2009 regular Board of Directors meeting be approved as circulated. 3.0 ENDS 3.1 ADVOCACY Solicitor/Client Privilege MOVED by Tony Sykora that this Board of Directors meeting is convened under the protection of solicitor/client privilege at the direction of legal counsel, for the primary purpose of asking for and receiving advice in anticipation of litigation or during the progress of the action and for the primary purpose of exploring reasonable settlement prospects of the litigation, specific to item Committee of the Whole Agenda The following is protected by Solicitor/Client Privilege. MOVED by Carmelle Lizee that the meeting move in-camera. Observers and ACSTA staff were invited to remain in the room for this session. Observers and ACSTA staff asked to leave for the discussion of item 7. Lunch Recess MOVED by Roy Goulet that the meeting move out of in-camera. MOVED by Terry O Donnell that the meeting move in-camera. MOVED by Christine Moore that the meeting move out of in-camera. 3.2 COMMUNICATIONS Communications Committee Report Communications Committee Chair, Gemma Christie reported that the Committee is considering a website redesign and is reviewing quotes from providers. The spring edition of the Catholic Dimension will focus on the fall trustee elections and the School Act revision. Based on survey responses, ACSTA will for now, continue to produce the Catholic Dimension in print format. The trustee election materials are being updated. ** Ratified April 9, /13/10

3 3.3 CATHOLIC EDUCATION DEVELOPMENT AGM & Convention 2009 AGM & Convention Chair, Christine Moore, spoke to the previously circulated evaluation statistics Catholic Conference 2010 Catholic Conference Chair, Rosaleen McEvoy spoke to her previously circulated report. Directors were encouraged to promote the Conference in their districts and parishes SPICE/Blueprints Conferences The Executive Director spoke to the previously circulated report. SPICE Keynote speaker, Mike Patin will be speaking to the theme Catholic Education: An Extreme Makeover? New Challenges, Same Commitments and Dr. Thomas Beaudoin will be addressing the Blueprints theme Dynamic Catholic Leaders in a Secular World: Be Not Afraid. A promotional poster was circulated. Directors were encouraged to promote these conferences to interested teachers, administrators and trustees. 3.4 Governance Role of Catholic Trustee Document President Sandra Bannard referred to the previously circulated Role of Catholic Trustee document. It was suggested that this document could be used as a resource document on the website and in trustee nomination and orientation packages. The suggested revisions regarding St. Paul and the francophone boards will be made and the revised document will be circulated to Directors ACSTA Committees President Sandra Bannard spoke to the previously circulated ACSTA Committees. The President and Executive Director will be reviewing the Committee list. 4.0 GOVERNANCE PROCESS 4.1 President s Report President Sandra Bannard spoke to her previously circulated report. The President attended the blessing and opening of Mother Teresa School in Grande Prairie on January 18 th. 5.0 BOARD-STAFF RELATIONSHIPS Strategic Plan The Executive Director referred Directors to the previously circulated document which reports the action taken by the President, Executive Director and staff with respect to the key results identified in the Strategic Plan. ** Ratified April 9, /13/10

4 6.0 OWNERSHIP LINKAGE 6.1 Directors Reports 6.2 Alberta Bishops 6.3 ASBA Zone 7 Representative Election of 2009 Zone 7 Representative Directors provided updates on current provincial issues in each of their districts. President Sandra Bannard reported on the December 16 th bi-annual meeting with the Alberta Bishops. The Bishops agenda items included: the Ontario Education Policy Initiative; FACE (Friends and Advocates for Catholic Education) Project in Ontario; Catholic Education Sunday; terms of reference for the Religious Education Network (REN) and collection of data on the number of students receiving sacraments in Catholic schools. The ACSTA provided an update on the Catholicity clause, St. Paul reorganization, transgender Human Rights Complaint, Catholic Conference and the School Act review. Bishop Henry will speak at an upcoming Board meeting about the establishment of foundations as a way of replacing gambling revenues previously used to enhance the needs of schools. President and Zone 7 Representative, Sandra Bannard referred Directors to item 6 Timeline Regarding School Act Revision in her previously circulated report. Information specific to the political process of how the new school act was outlined. ASBA is asking Boards to consider if their existing policies or process will allow emergent meetings, given that Boards may only have a short time to respond to the revisions. President Sandra Bannard called for nominations for the position of 2010 Zone 7 Representative. Tony Sykora nominated Gerald Bernakevitch Gerald Bernakevitch accepted the nomination. Gemma Christie nominated Alice Brick. Alice Brick accepted the nomination. MOVED by Angela Greenidge that nominations cease. A ballot vote was taken subsequent to candidates' presentations. Alice Brick was elected 2010 Zone 7 Representative. 6.4 CCSSA MOVED by Terry Langis that the ballots be destroyed. CCSSA President, Cindi Vaselenak spoke to her previously circulated report. Bishop Henry suggested that a steering committee be established to look into sacramental preparation. ** Ratified April 9, /13/10

5 6.5 CCSTA 6.6 Edmonton Archdiocese Board Chair/Superintendent Meeting Past President Ted Paszek reported that as delegated by the President, he is continuing as the Alberta/NWT representative on the CCSTA Board of Directors until June. He announced that he will be seeking the Vice-Presidential position at the CCSTA Convention in June in Ottawa, June 3 5. The Convention theme is 50 Years A Legacy of Faith, celebrating CCSTA s 50 year journey. Registrations are now being accepted at President Sandra Bannard reported that ACSTA has been invited by the Archbishop to plan the agenda for the Edmonton Archdiocesan Board Chair/Superintendents meetings. ACSTA will also be attending a meeting on March 11 to plan a summit on Catholic education within the Archdiocese 7.0 MONITORING CONFIRMATION 7.1 Monitoring Confirmation Reports E-1, Mission Statement GP-1, Governance Commitment GP-5, Director Commitment EL-1, General Executive Limitation MOVED by Tony Sykora that the Monitoring Reports for E-1, GP-1, GP-5 and EL-1, have been read, and that they provide both an acceptable interpretation of the policy and evidence of achievement of that reasonable interpretation. 8.0 CONSENT AGENDA 8.1 Finance 9.0 INCIDENTAL INFORMATION 9.1 Correspondence/Information Items President Sandra Bannard reported that Christmas cards were sent on the Board s behalf BOARD EVALUATION Directors completed an evaluation. ** Ratified April 9, /13/10

6 The meeting was recessed until Friday, January 22 at 9:00 a.m. EXECUTIVE DIRECTOR EVALUATION BOARD OF DIRECTORS EVALUATION 9:00 a.m. 12:00 p.m. MOVED by Tony Sykora that the Board of Directors approve the Executive Director s evaluation report as developed during the evaluation workshop of January 22, 2010 as an accurate accounting of the Executive Director s performance for the 2009 calendar year and further that the Board authorizes the President to make any required technical edits and to sign the report on the Board s behalf. 1:00 2:30 p.m. MOVED by Tony Sykora that the Board of Directors approve the positive path forward as constructed during the board evaluation workshop of January 22, 2010 and that the Executive Director be authorized to determine the final wording and to circulate it to staff FUTURE MEETINGS April 8, 2010 (Board of Directors Retreat) April 9, 2010 (Board of Directors Meeting) Village Creek Country Inn, Pigeon Lake 12.0 ADJOURNMENT The meeting was adjourned at 4:30 p.m CLOSING PRAYER Larry Wasylik closed the meeting with a prayer. ** Ratified April 9, /13/10