President Tony Sykora Red Deer CRD No. 39 Liam McNiff

Transcription

1 Alberta Catholic School Trustees' Association Board of Directors' Meeting No. 343 Minutes** May 25, 2012 Executive Royal Inn Hotel 8450 Sparrow Drive, Leduc PRESENT: REGRETS: President Tony Sykora Red Deer CRD No. 39 Liam McNiff Vice-President Serafino Scarpino Past President Sandra Bannard Executive Director Stefan Michniewski Calgary RCSSD No. 1 Lois Burke-Gaffney Christ the Redeemer CSRD No. 3 Ron Schreiber Conseil scolaire catholique et Roy Goulet Francophone du Sud de l'alberta Conseil scolaire Centre-Est Michele Dallaire Conseil scolaire Centre Nord Karen Doucet Conseil scolaire du Nord-Ouest Claire Anctil No.1 East Central Alberta CSSRD No. 16 Larry Wasylik Edmonton CSSD No. 7 John Acheson Elk Island CSRD No. 41 Joann Lloyd Evergreen CSRD No. 2 Marian Walshe Ft. McMurray RCSSD No. 32 Keith McGrath Grande Prairie RCSSD No. 28 Michael Ouellette Greater St. Albert CRD Joan Crockett Holy Family CRD No. 37 Carmelle Lizee Holy Spirit RCSRD No. 4 Terry O Donnell Lakeland RCSSD No. 150 Mary Anne Penner Living Waters CRD No. 42 Gemma Christie Medicine Hat CSRD No. 20 Dick Mastel St. Paul ERD No. 1 Deb Pederson St. Thomas Aquinas RCSRD Susan Kathol No. 38 Yellowknife Catholic Schools Mary Vane Alberta Bishops' Liaison Bishop F. Henry CCSSA Betty Turpin 1.0 CALL TO ORDER 1.1 Opening Prayer 1.2 Approval of the Agenda President Tony Sykora called the meeting to order at 10:00 a.m. Terry O Donnell opened the meeting with a prayer. MOVED by Ron Schreiber that the agenda be approved as circulated. Presentation of the Minutes The minutes are presented in the order of the agenda. 2.0 APPROVAL OF MINUTES MOVED by Mary Anne Penner that the Minutes of the March 30, 2012 regular Board of Directors meeting be approved as circulated. 3.0 ENDS ** ratified September 21, /24/12

2 3.1 ADVOCACY/COMMUNICATIONS Solicitor/Client Privilege Committee of the Whole Agenda MOVED by Serafino Scarpino that this Board of Directors meeting is convened under the protection of solicitor/client privilege at the direction of legal counsel, for the primary purpose of asking for and receiving advice in anticipation of litigation or during the progress of the action and for the primary purpose of exploring reasonable settlement prospects of the litigation, specific to item The following is protected by Solicitor/Client Privilege. MOVED by Susan Kathol that the meeting move in-camera. MOVED by Michael Ouellette that the meeting move out of in-camera. President Tony Sykora suggested that the Board set up a committee for the selection of the new Executive Director and that it be comprised of the President, Vice-President, Past President and four Directors. The following Directors volunteered for the four positions on the Executive Director Selection Committee: John Acheson, Lois Burke- Gaffney, Larry Wasylik, Michael Ouellette, Mary Anne Penner, Roy Goulet, Gemma Christie and Liam McNiff. After a brief presentation by each of the candidates there was a ballot vote. President Tony Sykora announced the names of the four Directors who will serve on the Executive Director Selection Committee with the President, Vice-President and Past President: Larry Wasylik, Michael Ouellette, Mary Anne Penner and Gemma Christie. MOVED by Ron Schreiber that the ballots be destroyed. MOVED by Susan Kathol that the Board accept the Executive Director Selection Committee. ** ratified September 21, /24/12

3 Main Motion Amendment to Motion MOVED by Susan Kathol that the Executive Director Selection Committee bring forward a recommended candidate for Executive Director to the Board for approval Moved by John Acheson that the Executive Director Selection Committee bring forward a recommended candidate for Executive Director to the Board for approval. Should circumstances require, an alternate name be available. Amendment Vote on Main Motion as Amended MOVED by Karen Doucet that the Executive Director Selection Committee select a facilitator to guide the Executive Director search process Advocacy/Communications Committee Report Donation to Development & Peace The Committee will send out an ideal Executive Director candidate profile for Directors to review with their boards. Deadline for suggestions will be June 20 th. Communications Committee Chair, Serafino Scarpino, spoke to his previously circulated report. This item was addressed under item 6.1 Alberta Bishops Report. 3.2 CATHOLIC EDUCATION DEVELOPMENT Blueprints/SPICE Conferences The Executive Director referred to the previously circulated participant evaluation statistics. Both conferences were outstanding ACSTA AGM & Convention 2012 AGM & Convention Planning Committee Chair, Joan Crockett reported that keynote speaker, Bishop Murray Chatlain will be addressing the theme Standing Outside the Fire; The Life that Evangelizes at this year s AGM and Convention, November at The Westin Edmonton. In keeping with the theme the Committee is looking for a student Native drum group from a school district to provide entertainment at the Awards Banquet on November 17. The Committee will be implementing a new process for introductory and acceptance remarks at the Service Awards Luncheon and Awards Banquet. In lieu of a registration gift, an equivalent donation will be made to the St. Francis of Assisi Catholic Academy, Slave Lake, CTS and Library and Toonies for Tuition. ** ratified September 21, /24/12

4 Spring Conference Director, Ron Schreiber reported that the 2013 Spring Conference planning committee is meeting on June 14. He provided the following information: Dates: March 15-17, 2013 Location: Silver Tip & Grande Rockies Resorts - Canmore Keynote Speaker: Mike Patin Catholic Conference The Executive Director spoke to the previously circulated reports on finance, registration history and communication actions. MOVED by Mary Vane that ACSTA not plan a Catholic Conference for GOVERNANCE Policy/Governance Committee Report President Tony Sykora reported that the Policy/Governance Committee will be meeting in June and will report at the next meeting Finance Committee Report Appointment of Auditor 4.0 GOVERNANCE PROCESS 4.1 President s Report MOVED by Serafino Scarpino that the 2013 proposed ACSTA budget assumptions be accepted. MOVED by Serafino Scarpino that Hawkings Epp Dumont Chartered Accountants be appointed as the ACSTA auditors for the 2012 year. President Tony Sykora referred to his previously circulated report Board Meeting Dates MOVED by Tony Sykora that the 2013 ACSTA Calendar, which includes the scheduled board meeting dates, be approved. 5.0 BOARD-STAFF RELATIONSHIPS Strategic Plan The Executive Director referred Directors to the previously circulated document which reports the action taken by the President, Vice- President, and Executive Director and staff with respect to the key results identified in the Strategic Plan. ** ratified September 21, /24/12

5 5.2 Proposed Strategic Plan President Tony Sykora referred to the previously circulated proposed Strategic Plan. The following revisions will be made to the document: 1) The dates in the header for each page will be changed to read Alberta Catholic School Trustees Association Strategic Plan: ) One page 6 for the key result: The history and success of Catholic schools is widely recognized, the strategy box will remain blank awaiting suggestions from the Advocacy/Communications Committee. 3) Remove Catholic Conference from page 9 final point Board of Directors Positive Path Forward MOVED by Serafino Scarpino that the proposed Strategic Plan be accepted as amended. President Tony Sykora reported on the previously circulated report. 6.0 OWNERSHIP LINKAGE 6.1 Alberta Bishops 6.2 Directors Reports 6.3 Director External Representation Roundtable Session: Preparing Youth for 21 st Century Responsible Citizenship Invitational Research Colloquium- Promise and Peril 6.4 ASBA Zone 7 Representative Alberta Bishops Liaison, Bishop Henry reported on policy that is being developed regarding gay-straight alliance. He also provided an update on the work being done by Development & Peace in revising the organization s governing documents and revisioning of their mandate. Directors provided written updates on current provincial issues in each of their districts. Director Karen Doucet spoke to her previously circulated report. Director Susan Kathol referred to her previously circulated report. Zone 7 Representative, Mary Anne Penner spoke to her previously circulated report. ** ratified September 21, /24/12

6 6.5 CCSSA 6.6 CCSTA CCSSA Acting President, Betty Turpin reported that the World Religions course is being considered for new identification rather than as a locally developed course. The CCSSA is pursuing three strategies: 1) Religion Course owned by ACSTA 2) Submit our own WR 35 3) Policy change request for World Religions to be considered as a locally developed course. President Tony Sykora reported that the CCSTA will be hosting a third Catholic Education: A National Conversation, October 3-5, 2013 in Ottawa. The 2012 AGM and Convention is taking place June 7-9 in Sudbury. Regis O Connor is this year s Justice James Higgins award recipient. The 2013 proposed operating budget includes a 2% increase in membership fees. The Executive Director reviewed the process for completing the Appointment as Proxy by Catholic School Trustee form. 7.0 ACCOUNTABILITY 7.1 Accountability Reports GP-4, Meetings of the Board of Directors GP-8, Policy Development, Amendment & Deletion BSR-1, Role of the Executive Director BSR-2, Delegation to the Executive Director EL-3, Communication & Counsel to the Board EL-4, Treatment of Staff & Volunteers MOVED by Serafino Scarpino that the Accountability Reports for GP-4, GP-8, BSR-1, BSR-2, EL-3 and EL-4 have been read, and that they provide both an acceptable interpretation of the policy and evidence of achievement of that reasonable interpretation. ** ratified September 21, /24/12

7 8.0 CONSENT AGENDA 8.1 Finance 9.0 INCIDENTAL INFORMATION 9.1 Correspondence/Information Items President Tony Sykora reported on a letter he received from Premier Alison Redford in response to his letter of congratulations and an invitation from PSBAA to attend their AGM BOARD EVALUATION Directors completed an evaluation FUTURE MEETINGS September 21, 2012 Executive Royal Inn 12.0 ADJOURNMENT The meeting was adjourned at 4:00 p.m CLOSING PRAYER Gemma Christie closed the meeting with a prayer. ** ratified September 21, /24/12